Bay Insulation Systems is hiring: Office Assistant in Green Bay

Overview

Office Assistant role at Bay Insulation Systems. The position will be responsible for office administration, customer service via answering phone calls and customer inquiries, and providing timely and accurate updates on orders and quotes as needed.

Typical duties include assisting with office tasks such as completing paperwork, order entry, filing, faxing and other office work as requested.

Responsibilities

• Placement and tracking of special orders with vendors for product coming into Green Bay.
• Support in the quotation process, submittal packs, the placement of purchase orders, and follow-up with production to ensure product and process is completed correctly.
• Data entry of all production sheets, bill of ladings and reports.
• Order entry into Axapta.
• Support sales team with quotes and basic customer inquiries as needed.
• All general office administrative functions including answering phones and routing the appropriate person, filing as required, and general office organization.
• Back-up support for Purchasing.
• Perform all other duties as requested, directed or assigned.
• Communicate with shop, vendors and sales.

Requirements

Education and Experience:

• Requires at least one year of experience within an office environment.
• Door and/or hardware knowledge and experience helpful
• Previous experience in a distribution or manufacturing environment desired
• Experience working with Microsoft Office Products
• Typing skills of 40 WPM

Job Knowledge, Skills And Abilities

• Basic computer knowledge in Word, Excel and Outlook.
• Data entry experience needed.
• General customer service skills – very good communication
• Detail oriented
• Organizational skills
• Problem solving skills
• Conflict resolution skills
• Handle multiple tasks at the same time
• Deal with difficult customers
• Work under pressure

Benefits

At The Bay Family of Companies, we believe in taking care of our employees. We offer a comprehensive and competitive benefits package designed to support the health and well-being of our employees and their families.

• Health benefits to include medical, dental and vision insurance. A wellness program with incentives.
• Financial security with a 401(k) with a generous company match, a Health Savings Account option, and life & disability insurance for unexpected events.
• Work-Life balance supported by a generous amount of paid time off and holidays to recharge.
• Additional perks include employee discounts, company events and recognition programs.

Note: This employment advertisement does not apply to residents of California or Colorado.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries: Wholesale Building Materials

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