Indiana University is hiring: Administrative Assistant in Indianapolis

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Overview

INDIANA UNIVERSITY PUBLIC SAFETY (UA-PSIA-IUINA) ASSESSES IU's commitment to the safety of the IU community. IU Public Safety oversees the IU Police Department, University Environmental Health and Safety, and Emergency Management and Continuity with a team of approximately 300 staff on a 24/7/365 basis across all campuses. The Administrative Assistant serves as the first point of contact in the Radiation Safety Office and communicates customer needs to appropriate members of the Radiation Safety staff.

Location: Indianapolis, Indiana

Compensation: $48,152 annually

Education and work experience: See Education and Work Experience sections.

Responsibilities

Department-Specific Responsibilities

• Provides administrative support to the Radiation Safety office.
• Invoices and processes payments from clinical partners.
• Orders radioactive material.
• Processes personnel monitoring devices for distribution, collection, and return to vendor.
• Verifies employee and background checks for the High-Level Source Security Program.
• Performs daily updates to radioactive materials inventories.

General Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties related to maintaining an internal website and/or working with social media.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Education

• High school diploma or equivalent (such as HSED or GED)

Work Experience

• 2 years of relevant experience

Skills

• Excellent organizational skills
• Demonstrated ability to maintain confidential information
• Strong verbal communication and listening skills
• Demonstrates excellent judgment and decision-making skills
• Ability to simultaneously handle multiple priorities
• Maintains composure under pressure

Preferred

• Customer service-oriented

This role requires the ability to effectively communicate and operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Request Support

Telephone: 812-856-1234

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Administrative

Industries

• Higher Education

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