Belcan is hiring: Administrative Assistant in Mason

Job Title: Administrative Assistant

Location: MASON, OH 45040

Duration: 13+ months

Pay Rate: $10.45 - $28.63/hr.

Start Date: Immediate

Key Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Support managers and employees through organization and communication tasks; manage confidential and time‑sensitive material.
• Effectively communicate via phone and email; ensure duties are completed accurately and on time.
• Answer and direct phone calls, organize and schedule meetings and appointments, maintain contact lists; produce and distribute correspondence memos, letters, faxes, and forms; assist in preparing regular reports.
• Develop and maintain a filing system; order office supplies; book travel arrangements; submit and reconcile expense reports; provide general support to visitors and answer queries; take dictation; research and create presentations; develop processes; generate reports; handle multiple projects; prepare and monitor invoices.
• Develop administrative staff by providing information, educational opportunities, and experiential growth.
• Ensure equipment operation by completing preventive maintenance; maintain equipment inventories; evaluate new equipment and techniques.
• Maintain supplies inventory; anticipate needs; place and expedite orders; verify receipt of supplies; attend educational workshops and professional publications; establish networks.

Technical Skills & Responsibilities

• Manage calendars for senior leaders; prioritize scheduling and resolve conflicts.
• Monitor, organize, and respond to emails; draft communications.
• Schedule and coordinate meetings; facilitate virtual and in‑person logistics.
• Arrange travel itineraries; ensure compliance with policies and cost‑effectiveness.
• Create and manage purchase orders; maintain accurate records of expenditures.

Qualifications

• Education: High school diploma or equivalent; associate's or bachelor's degree preferred.
• Experience: Previous administrative assistant experience supporting senior leadership preferred.
• Familiarity with calendar management, meeting coordination, and travel arrangements.
• Technical skills: Proficiency in Microsoft Outlook and Microsoft Teams.
• Experience with Coupa or similar procurement software preferred.
• Behavioral characteristics: Learning agility; sense of ownership; autonomy.

Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, colour, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.