Administrative Assistant Job at MasTec Power Delivery in Town of Florida

Overview

MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. MasTec Utility Services is a purpose-driven company with core values guiding strategy, performance, and culture. The company emphasizes safety, innovation, environmental responsibility, and providing value to clients. MUS is a subsidiary of MasTec (NYSE: MTZ) and is certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC).

Job Summary: The Administrative Assistant will provide administrative and general office support to the site and regional operations. The Administrative Assistant will act as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers.

Responsibilities

• Establish and maintain a filing system, ensuring documentation/information is current and readily retrievable.
• Assist with external and internal vendor relations, including payment of invoices, new vendor setup, and resolution of vendor issues.
• Handle incoming calls, emails, and company correspondence daily, including customer inquiries and complaints; route inquiries to the appropriate individual/department and coordinate responses to ensure timely results.
• Assist customers with immediate needs and help employees with tasks related to customer requests.
• Track paperwork, process new work/projects, update project statuses, complete CUs, create invoices for all jobs, and maintain a detailed log of start and end dates.
• Organize and coordinate staff meetings, prepare materials, and follow up on action items.
• Respond timely to requests from Resource Management and Field Operations.
• Maintain site bulletin boards with company newsletters, safety information, and relevant postings.
• Attend crew meetings as needed to collect documents and communicate information.
• Maintain a safe work environment by following safe practices.
• Prepare and submit expense reports weekly in accordance with policy, including for traveling technicians and new hires.
• Receive payroll timesheets and input to ensure timely payment of employees.
• Provide backup support to other office staff and coordinate special projects as assigned.
• Support field management on projects and daily business needs.

Qualifications

• High school diploma or equivalent.
• 1 year of clerical or administrative experience related to work orders and invoice processing.

• Associate degree in business management or similar, including computer and accounting courses.
• Experience in a construction or project environment.

Physical Demands and Work Environment

This job operates in a professional office environment. The role routinely uses standard office equipment. The position is primarily sedentary, with some filing or lifting; must be able to bend and lift and carry up to 50 pounds.

Notes

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities. The Company reserves the right to revise or change job duties as needed, and to accommodate individuals with disabilities.

Benefits

Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is publicly traded (MTZ).

Equal Employment Opportunity

The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on these protected categories.