Administrative Assistant Job at Aston Carter in Kirkland

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Job Description

Perform a variety of complex administrative functions primarily for two individual managers and secondarily for a group. Manage calendars, coordinate travel arrangements, organize meetings and events, oversee department financial operations, personnel operations, and facility operations, and complete special projects as assigned.

Responsibilities

• Manage and coordinate calendars for managers.
• Coordinate travel arrangements and logistics.
• Organize meetings and events, ensuring all details are covered.
• Oversee department financial operations and personnel operations.
• Complete special projects as assigned.
• Contribute to managing calendars, expense reports, morale events, offsites, travel, and other team requests.

Essential Skills

• 1+ years of Outlook Calendar management experience.
• 1+ years of event planning experience.
• 1+ years of providing administrative support to a team of employees.
• Proficiency in Microsoft Office and Outlook.
• Strong administrative skills and attention to detail.

Additional Skills & Qualifications

• Ability to be proactive and a problem solver.
• Strong customer service skills.
• Excel data entry skills.
• Socially friendly demeanor and ability to multitask.

Work Environment

The role is mostly onsite, requiring presence four days a week in a large, fast‑paced professional office setting in Redmond. The team works on product design, writing, user experience research, and engineering, with locations in Redmond, Silicon Valley, Hyderabad, and Beijing.

Job Type & Location

This is a Contract position based out of Redmond, Washington.

Pay And Benefits

Pay range: $25.00 - $27.00/hr. Benefits include: medical, dental & vision, critical illness, accident and hospital coverage, 401(k) retirement plan, life insurance, short and long‑term disability, HSA, transportation benefits, employee assistance program, and paid time off.

Workplace Type

This is a hybrid position in Redmond, WA.

Application Deadline

This position is anticipated to close on Nov 5, 2025.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500.

Aston Carter is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.