Administrative Assistant Job at Physician Affiliate Group of New York in New Yor

Job Details:

• Job Location: PAGNY Corporate - New York, NY
• Position Type: Regular Full-Time
• Salary Range: $55,000.00 - $65,000.00 / year
• Job Shift: 1
• Job Category: Administrative/Clerical

Physician Affiliate Group of New York (PAGNY), a tax‑exempt organization affiliated with NYC Health + Hospitals, is one of the largest physician groups in New York State and directly employs nearly 4,000 physicians and allied health professionals who serve seven of New York City’s public hospitals, numerous public health community‑based practices, and the city’s Correctional Health Service.

NYC Health + Hospitals is the nation’s largest municipal health care delivery system in the United States. Dedicated to providing the highest quality health care services to all New Yorkers with compassion, dignity and respect, and regardless of immigration status or ability to pay.

The Front Desk Specialist is an integral part of the Administration support staff and is responsible for all aspects of administrative support and for providing general assistance to visitors and staff in the office.

Opportunity Details

• Complete a broad variety of administrative tasks for the CFO, CHRO, and other C‑level executives including answering telephones, scheduling conference calls, scheduling luncheons, managing an extremely active calendar of appointments to prioritize meeting requests/logistics, completing expense reports, composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans, creating itineraries and agendas, and compiling documents for committee meetings.
• Interact with clients, co‑workers, and the general public in a professional and effective manner.
• Coordinate day‑to‑day administrative activities, necessary office functions, and ensure that administrative support concerns are handled efficiently.
• Prepare and distribute memos, letters, faxes, reports, meeting minutes, and other documents as requested.
• Assist with overseeing that all office equipment is fully operational and keep office supply inventory stocked.
• Assist with special projects and any additional needs of all divisions of Administration.
• Provide coverage at reception desk, as needed.
• 5 days in office REQUIRED.

Qualifications

• Associate’s degree required; Bachelor’s degree preferred.
• Minimum of 5 years’ experience supporting an executive position.
• At least three years of strong experience supporting C‑level executives is required.
• Attention to detail. Ability to maintain high standards despite pressing deadlines.
• Excellent verbal and written communication skills.
• Strong initiative with a great sense of anticipation.
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi‑task in a deadline‑driven environment.
• Proficient use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) required.

Benefits

• 10% 401K company contribution after one year of service, with 3% company contribution starting day one.
• Choice of a three‑tiered, very low‑cost medical plan.
• Excellent dental insurance, including orthodontics coverage.
• Generous paid time off program.
• Annual Salary range - $55,000* - $65,000*

Physician Affiliate Group of New York, P.C. (PAGNY) mission is to provide accountable, responsive, quality care with the highest degree of sensitivity to the needs of the diverse population that lives in our New York Community. PAGNY is one of the largest physician groups in the country and directly employs nearly 4,000 physicians and allied health professionals who provide services to NYC Health + Hospitals, the largest municipal health care system in the nation serving more than a million New Yorkers annually. Our providers are highly skilled professionals with outstanding credentials who deliver the highest level of quality healthcare to patients throughout New York City.

Physician Affiliate Group of New York, P.C. (PAGNY) is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. We are committed to fostering an inclusive environment where everyone feels valued and respected. Our policies ensure equal opportunities for all. Learn more about our initiatives by visiting our Diversity, Equity, and Inclusion page.

Salary Disclosure Information

The salary listed for this position complies with New York City’s Salary Transparency Law for Job Advertisements. The salary applies specifically to the position being advertised and does not include benefits.

Actual total compensation may vary based on factors such as experience, skills, qualifications, historical performance, and other relevant criteria.