Legal Administrative Assistant Job at Polsinelli in Phoenix

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli's Phoenix office has an immediate opening for a Legal Administrative Assistant supporting the Real Estate practice group. Qualified candidates must meet the following requirements.
REQUIREMENTS

• A minimum of 5 years of experience in Real Estate or Business practice group(s); litigation experience is a plus
• Draft and edit documents accurately with great attention to detail. The ability to effectively proofread is a must
• Demonstrate ability to resolve issues/problems independently
• Coordinate new client matters; collect and organize information and create files
• Assist attorney with client billing including time entry, drafting, and generating cover letters, work with accounting department on invoices, and communicate with clients as needed
• Process vendor invoices and manage attorney expense reimbursement
• Ensure accurate record keeping of complex electronic and physical records, learning specific naming conventions as required
• Manage timekeepers' calendars, including setting up meetings and calls/virtual meetings and ensuring balance and coordination of calendaring, minimizing time conflicts, and maximizing efficiency
• Exceptional typing skills; ability to draft and/or edit documents accurately and quickly (i.e. cover letters, pleadings, loan documents, meeting agendas, e-mail correspondence)
• Comprehensive knowledge of specific legal guidelines for the real estate department
• Maintain and update files, including file openings and conflict checks in InTapp
• Ability to pay attention to the minute details of a project or task (i.e. calendaring, meeting coordination, timesheet entries, travel plans, file openings)
• Proficient in iManage Records Manager, InTapp, InTapp Time, Chrome River, iManage 10 Work 10 system, and Microsoft programs Word, Excel, and Outlook
• Annually complete eight (8) hours of continued technical education through the firm's training department
• Coordinate tracking of CLE for attorneys
• Other work as needed

Employees approved for flexible work arrangements are expected to be available and maintain a practice of reliable, consistent attendance at all times during the employees scheduled work shift including, but not limited to, instant message, Zoom, email, voicemail, and by phone
OTHER SKILLS AND SOFTWARE

• Microsoft programs (Word, Excel, Outlook, PowerPoint)
• Proficiency with software or similar programs as below:
• Time Entry (InTapp)
• Document Management System (iManage)
• Records Management System (iRM iManage Records Manager)
• Expenses (Chrome River)
• New Business Intake and Conflicts (InTapp)
• Time Management System (UltiPro)
• Invoice Management (Paperless Proforma)
• Other skills as needed

#LI-Onsite #IND123

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.