Future Proof is hiring: Executive Assistant to Chief Executive Officer in Marlbo

This role supports Matt Middleton, Founder & CEO of Future Proof, ETF.com, and Pixel Events - the company behind industry-defining event and media brands including ETF.com, RetailClub, and SafeGuard.

Matt is a visionary founder building the next generation of global event experiences and media platforms. The Executive Assistant will work directly with him to manage priorities, scheduling, communications, and cross-company initiatives across a fast-growing portfolio of businesses. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and brings calm, structure, and precision to a high-output executive’s world.

Key Responsibilities

• Manage the CEO’s complex and evolving calendar - schedule meetings, coordinate appointments, plan travel, and ensure time is spent on the highest priorities.
• Serve as the primary gatekeeper for all inbound requests, managing communication across email, Slack, and social platforms.
• Prepare meeting agendas, briefing materials, and post-meeting recaps; track follow-ups with internal and external stakeholders.
• Coordinate logistics for speaking engagements, media interviews, and podcast appearances - including scheduling, briefing materials, and on-site coordination.
• Help manage internal deadlines and cross-functional projects to ensure decisions move forward efficiently.
• Maintain confidentiality and professionalism in all matters related to company operations and the CEO’s communications.
• Plan internal meetings, team off-sites, and company events - including agendas, venues, catering, and materials.
• Anticipate needs before they arise and bring structure, clarity, and calm to a fast-paced environment.

What You’ll Bring

• 3+ years of experience supporting a senior executive, founder, or entrepreneur.
• Strong organizational, communication, and prioritization skills.
• Ability to handle multiple projects with discretion, urgency, and precision.
• Proficiency with Google Workspace, Slack, AI tools like ChatGPT, and other productivity tools.
• A proactive, problem-solving mindset - you take initiative and own outcomes.
• Reliable transportation and ability to commute to Marlborough, MA 2–3 days per week.

What Success Looks Like

• The CEO’s time and attention are focused on what matters most.
• Meetings, communications, and follow-ups are always prepared and tracked.
• The business moves efficiently, with clarity and speed.
• The executive office operates with precision and calm - even when things move fast.