Beacon Hill
Executive Assistant Job at Beacon Hill in New York
Beacon Hill, New York, New York, United States
Our client, a premier New York City real estate firm, is seeking an Executive Assistant to the Head of Multifamily to join and help their team. The hours are 8am-6pm with a little bit of flexibility needed. This role is hybrid, working four days in office in Manhattan with Fridays remote.
Responsibilities: * Provide high-level administrative support to the Head of Multifamily, managing complex calendars, scheduling meetings, and handling correspondence * Act as a key liaison between the Head of Multifamily and senior leadership, including the CFO, CIO, and department heads * Coordinate and execute departmental initiatives, assisting with software rollouts, system upgrades, and operational process improvements * Prepare presentations and reports in PowerPoint; assist with data tracking and project management in Yardi and other systems * Support recruiting and onboarding processes for building staff and administrative hires * Handle confidential information with discretion and represent leadership with professionalism across all internal and external interactions
Job Requirements: * Bachelor's degree preferred * 5-7+ years of executive assistant experience, ideally within real estate or professional services * Strong organizational and project management skills; ability to manage multiple priorities with attention to detail * Advanced proficiency in Microsoft Office Suite, particularly PowerPoint and Excel; experience with Yardi a strong plus * Confident communicator with excellent judgment and the ability to partner effectively with senior executives * Professional, poised, and adaptable in a fast-paced environment
Compensation/Benefits: * Up to $130K base salary + annual bonus * Fully paid medical, dental, and vision coverage * Pension plan and 401K * 15 days PTO plus Summer Fridays Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please
click here
or copy and paste the following link into an open window in your browser:
https://jobs.beaconhillstaffing.com/eeoc/ Completion
of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
www.bhsg.com
. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Responsibilities: * Provide high-level administrative support to the Head of Multifamily, managing complex calendars, scheduling meetings, and handling correspondence * Act as a key liaison between the Head of Multifamily and senior leadership, including the CFO, CIO, and department heads * Coordinate and execute departmental initiatives, assisting with software rollouts, system upgrades, and operational process improvements * Prepare presentations and reports in PowerPoint; assist with data tracking and project management in Yardi and other systems * Support recruiting and onboarding processes for building staff and administrative hires * Handle confidential information with discretion and represent leadership with professionalism across all internal and external interactions
Job Requirements: * Bachelor's degree preferred * 5-7+ years of executive assistant experience, ideally within real estate or professional services * Strong organizational and project management skills; ability to manage multiple priorities with attention to detail * Advanced proficiency in Microsoft Office Suite, particularly PowerPoint and Excel; experience with Yardi a strong plus * Confident communicator with excellent judgment and the ability to partner effectively with senior executives * Professional, poised, and adaptable in a fast-paced environment
Compensation/Benefits: * Up to $130K base salary + annual bonus * Fully paid medical, dental, and vision coverage * Pension plan and 401K * 15 days PTO plus Summer Fridays Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please
click here
or copy and paste the following link into an open window in your browser:
https://jobs.beaconhillstaffing.com/eeoc/ Completion
of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
www.bhsg.com
. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)