Executive Assistant Job at Bloom Search International in Miami

Overview The Operations Manager / Personal Assistant ensures the smooth running of a luxury lifestyle business while providing high-touch executive support to the Founders. The position blends day-to-day operations, vendor and event coordination, light finance/admin, and confidential diary, travel, and communications management. The ideal hire is hospitality-minded, highly organised, and comfortable switching between strategic coordination and hands-on execution. Base pay range $40,000.00/yr - $50,000.00/yr Direct message the job poster from Bloom Search International Responsibilities Business operations Own daily operations across studio/office/showroom; maintain SOPs, calendars, deadlines, and critical paths. Source, negotiate, and manage vendors (studios, caterers, couriers, production, facilities, freelancers). Coordinate product, sample, and inventory logistics; oversee shipping, receiving, and presentation standards. Plan and deliver brand events, pop-ups, and client appointments; manage guest lists, run-of-show, and post-event debriefs. Implement and maintain lightweight systems (project boards, trackers, templates) that improve speed and consistency. Support basic finance admin: PO creation, invoice reconciliation, expense tracking, budget vs. actuals, and month-end packs. Executive support (PA) Gatekeep and manage the Founder’s diary; schedule across time zones and align internal/external stakeholders. Arrange complex domestic/international travel, visas, itineraries, and concierge-level arrangements. Draft, proof, and send correspondence; prepare briefs, decks, and post-meeting actions. Run personal errands and household coordination as required (discretion essential). People, facilities & compliance Coordinate onboarding logistics, training schedules, and freelancer contracts. Oversee office upkeep, H&S basics, insurance renewals, and asset registers. Maintain confidentiality, data hygiene, and brand standards at all times. Seniorities and employment details Seniority level : Associate Employment type : Full-time Job function : Administrative and Sales Industries : Retail Luxury Goods and Jewelry and Wholesale Luxury Goods and Jewelry Get notified about new Operations Manager jobs in Miami, FL . We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr