Harvard University
Overview
Finance and Operations Coordinator is a key position on the Berkman Klein Center (BKC) Finance team supporting a wide range of public-interest focused research and programmatic activities, and serving community members at every level within the BKC, including faculty, students, staff, fellows, and visitors from around the world. Responsibilities
Ensure timely and accurate processing of expense reporting across all BKC-affiliated centers, including training and setting up new employees with procurement cards and corporate cards, and reviewing, coding, and approving expenses in line with established timelines. Process invoices, stipends, and other payments; act as liaison to vendors including communications, facilitating signed contracts, and the addition of vendors to the payment system. Oversee Center payrolls by reviewing and approving weekly and bi-weekly payrolls and acting as the main payroll liaison with the Law School Human Resources Office. Ensure proper allocation of salaries, stipends, and expenses across a dynamic set of sponsored, gift and core funds. Assist in grant and gift management and financial analysis duties, including reviewing and reconciling project spending, performing journal entries and other fund transfers as needed, and preparing monthly financial reports for funders and other stakeholders. Assist Finance Director with the annual budget process, including reporting changes, allocations, and submissions to HLS Finance as required. Partner with HLS Human Resources, Harvard International Office (HIO) and other administrative offices to process Harvard appointments for various employee and non-employee affiliates, including assisting with visa applications for international applicants. Assist with the administrative onboarding and offboarding process for staff, research assistants, fellows, visiting researchers, and affiliates to the Berkman community. Advise and train the Berkman community in Center and University financial policies and best practices and assist in documenting procedures. Support the implementation and administration of the new financial and reporting systems, including cleaning and loading of data and design of user interfaces in coordination with managers and IT team. Be called upon for other tasks, sometimes on short notice, based on the fast-paced and changing needs of the Center. Qualifications
Basic Qualifications 5 years of experience in accounting, administration, human resources, or related field. Education beyond high school may count toward years of experience. Additional Qualifications and Skills Experience managing sponsored research grants or similar financial environments; payroll and/or human resources experience helpful. Facility with Microsoft Excel strongly desirable. Effective interpersonal skills, including experience working with a range of dynamic, diverse, and highly motivated individuals; comfort receiving and offering feedback; ability to build and maintain relationships across the Center including faculty, staff, visiting scholars, and students. Experience managing workflows and designing processes within non-profit or academic organizations; confidence in learning new systems and processes. Focus on equity and inclusion and eagerness to prioritize these values within all aspects of work and programming. Proactive, highly organized, detail-oriented, naturally curious, and able to thrive in a fast paced, dynamic environment. Comfortable with ambiguity and constant change. Effective writing, editing, proofreading, for academic and general audiences. Familiarity with Harvard systems such as Concur, Buy2Pay and PeopleSoft is a plus. Additional Information
Appointment End Date:
As with all Berkman Klein Center positions, this is a term appointment currently expected to extend to June 30, 2026, with potential for renewal, subject to departmental funding and need. Standard Hours/Schedule:
35 hours per week. Full-Time, M-F. Occasional evening and weekend work may be required. Visa Sponsorship Information:
Harvard University is unable to provide visa sponsorship for this position. Pre-Employment Screening:
Identity Other Information:
All offers are made by HLS Human Resources. EEO/Non-Discrimination
Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination. Note: This description focuses on the responsibilities and qualifications for the Finance and Operations Coordinator role at the Berkman Klein Center and Harvard Law School.
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Finance and Operations Coordinator is a key position on the Berkman Klein Center (BKC) Finance team supporting a wide range of public-interest focused research and programmatic activities, and serving community members at every level within the BKC, including faculty, students, staff, fellows, and visitors from around the world. Responsibilities
Ensure timely and accurate processing of expense reporting across all BKC-affiliated centers, including training and setting up new employees with procurement cards and corporate cards, and reviewing, coding, and approving expenses in line with established timelines. Process invoices, stipends, and other payments; act as liaison to vendors including communications, facilitating signed contracts, and the addition of vendors to the payment system. Oversee Center payrolls by reviewing and approving weekly and bi-weekly payrolls and acting as the main payroll liaison with the Law School Human Resources Office. Ensure proper allocation of salaries, stipends, and expenses across a dynamic set of sponsored, gift and core funds. Assist in grant and gift management and financial analysis duties, including reviewing and reconciling project spending, performing journal entries and other fund transfers as needed, and preparing monthly financial reports for funders and other stakeholders. Assist Finance Director with the annual budget process, including reporting changes, allocations, and submissions to HLS Finance as required. Partner with HLS Human Resources, Harvard International Office (HIO) and other administrative offices to process Harvard appointments for various employee and non-employee affiliates, including assisting with visa applications for international applicants. Assist with the administrative onboarding and offboarding process for staff, research assistants, fellows, visiting researchers, and affiliates to the Berkman community. Advise and train the Berkman community in Center and University financial policies and best practices and assist in documenting procedures. Support the implementation and administration of the new financial and reporting systems, including cleaning and loading of data and design of user interfaces in coordination with managers and IT team. Be called upon for other tasks, sometimes on short notice, based on the fast-paced and changing needs of the Center. Qualifications
Basic Qualifications 5 years of experience in accounting, administration, human resources, or related field. Education beyond high school may count toward years of experience. Additional Qualifications and Skills Experience managing sponsored research grants or similar financial environments; payroll and/or human resources experience helpful. Facility with Microsoft Excel strongly desirable. Effective interpersonal skills, including experience working with a range of dynamic, diverse, and highly motivated individuals; comfort receiving and offering feedback; ability to build and maintain relationships across the Center including faculty, staff, visiting scholars, and students. Experience managing workflows and designing processes within non-profit or academic organizations; confidence in learning new systems and processes. Focus on equity and inclusion and eagerness to prioritize these values within all aspects of work and programming. Proactive, highly organized, detail-oriented, naturally curious, and able to thrive in a fast paced, dynamic environment. Comfortable with ambiguity and constant change. Effective writing, editing, proofreading, for academic and general audiences. Familiarity with Harvard systems such as Concur, Buy2Pay and PeopleSoft is a plus. Additional Information
Appointment End Date:
As with all Berkman Klein Center positions, this is a term appointment currently expected to extend to June 30, 2026, with potential for renewal, subject to departmental funding and need. Standard Hours/Schedule:
35 hours per week. Full-Time, M-F. Occasional evening and weekend work may be required. Visa Sponsorship Information:
Harvard University is unable to provide visa sponsorship for this position. Pre-Employment Screening:
Identity Other Information:
All offers are made by HLS Human Resources. EEO/Non-Discrimination
Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination. Note: This description focuses on the responsibilities and qualifications for the Finance and Operations Coordinator role at the Berkman Klein Center and Harvard Law School.
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