University of Chicago
Communications Project Manager, Institute for Translational Medicine
University of Chicago, Chicago, Illinois, United States, 60290
Communications Project Manager, Institute for Translational Medicine
1 day ago Be among the first 25 applicants Department
BSD ITM – Communications About The Department
The Institute for Translational Medicine (ITM) helps you live your best life by making research breakthroughs happen and getting those discoveries into the real world to improve your health as soon as possible. ITM is a partnership between the University of Chicago and Rush in collaboration with Advocate Health Care, the Illinois Institute of Technology, Loyola University Chicago, and Endeavor Health, fueled by about $35 million in grants from the National Center for Advancing Translational Sciences at the National Institutes of Health through its Clinical and Translational Science Awards (CTSA) Program. We are part of a network of more than 50 CTSA‑supported hubs across the country working to slash the time it takes to develop and share new treatments and health approaches. We work with you and for you to make participating in health research easy, so that together we improve health care for all. The ITM leads award‑winning campaigns to increase awareness of and participation in health research in a national collaboration and launches a platform that matches the public with information about volunteer opportunities to participate in studies about health topics they care about most. Join the movement and learn more about how we help researchers, physicians, community members, industry, government organizations, and others. Visit us at chicagoitm.org and connect with us on Facebook, Twitter, Instagram, YouTube, and LinkedIn @ChicagoITM. Employment is at‑will and may be partly funded by grant contracts. Employment will be contingent upon continuation of grant funding and satisfactory job performance. Job Summary
Imagine being the Swiss Army knife of project management, communications, executive assistance, and creative support—all rolled into one proactive professional for a mission‑based organization. You’ll be the orchestrator behind the scenes, helping a dynamic ITM director of communications and team execute strategic internal and external messaging, campaigns, projects across multiple institutions, drafting grant applications and journal articles, scheduling meetings, managing campaign participant follow‑up, study team coordination, and providing administrative support for educational programming. You’ll serve as a right‑hand executive assistant to the director of communications and help implement organizational systems to streamline workflows and move projects across the finish line. This hybrid role offers in‑person and remote work opportunities and a front‑row seat to translational science. Responsibilities
Work with the ITM Director of Communications to execute, evolve, and evaluate ITM communications projects and initiatives. Coordinate with internal stakeholders and external partners to streamline workflows. Create project timelines, delegate tasks, and follow up with multidisciplinary teams across several institutions to meet deadlines. Project‑manage and spearhead deliverables for a new ITM website initiative. Contribute to various internal and external marketing and communications campaigns and educational programming. Track milestones for the ITM, The New Normal and Save Da Hoomans campaigns, and educational programming certificates/courses. Support writing projects, including searching for funding opportunities, drafting grants, academic papers, grant summaries, memo drafts, report proofreading, and presentation decks. Maintain an executive calendar, schedule meetings, take and disseminate notes and action items, manage projects, media interviews, and cross‑institutional collaborations. Prepare, circulate, and archive agendas, meeting notes, and follow‑up action items. Organize files and systems. Collaborate on messaging for local and national initiatives and coordinate participant hand‑offs. Help manage educational initiatives involving researchers, K scholars, and workshop participants using Canvas and other platforms. Provide video editing support for social media, trimming clips and adding captions. Disseminate content that highlights ITM research and program impacts through internal and external channels. Ensure online and website content is up to date, including staff pages, events, and service lines. Contribute to the ITM’s mission of distilling complex science into engaging content across written, video, and other formats. Collect and analyze relevant project data and craft draft summaries for journal and mainstream media. Coordinate event logistics, outreach, and post‑event write‑ups. Assist with researching funding opportunities and drafting grant proposals. Maintain website pages such as employment, news, staff, project, and innovation challenge pages. Assist with other administrative projects as needed. Perform other related work as needed. Education
College or university degree in a related field. Minimum Qualifications
College or university degree in a related field. Work Experience
2–5 years of experience in a related job discipline. Preferred Competencies
Strong organizational skills. Project management prowess. Ability to coordinate with a variety of teams. Strong interpersonal skills and ability to navigate group dynamics. Excellent oral and written communication skills. Knowledge of grammar, punctuation, spelling, and editorial style. Editing skills. Creativity. Problem‑solving skills. Decision‑making skills. Ability to work independently with a high degree of initiative. Attention to detail. Ability to maintain confidentiality. Ability to work on multiple projects simultaneously, set priorities, and meet deadlines. Adaptability. High emotional intelligence. Desire to learn new tools and systems to optimize. Working Conditions
Office Environment. Weekend/Evening Hours as needed for events, meeting deadlines, etc. Application Documents
Resume (required) Cover Letter (required) Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773‑702‑5800 or submit a request via the Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. Seniority level
Entry level Employment type
Other Job function
Project Management and Information Technology Industries
Higher Education
#J-18808-Ljbffr
1 day ago Be among the first 25 applicants Department
BSD ITM – Communications About The Department
The Institute for Translational Medicine (ITM) helps you live your best life by making research breakthroughs happen and getting those discoveries into the real world to improve your health as soon as possible. ITM is a partnership between the University of Chicago and Rush in collaboration with Advocate Health Care, the Illinois Institute of Technology, Loyola University Chicago, and Endeavor Health, fueled by about $35 million in grants from the National Center for Advancing Translational Sciences at the National Institutes of Health through its Clinical and Translational Science Awards (CTSA) Program. We are part of a network of more than 50 CTSA‑supported hubs across the country working to slash the time it takes to develop and share new treatments and health approaches. We work with you and for you to make participating in health research easy, so that together we improve health care for all. The ITM leads award‑winning campaigns to increase awareness of and participation in health research in a national collaboration and launches a platform that matches the public with information about volunteer opportunities to participate in studies about health topics they care about most. Join the movement and learn more about how we help researchers, physicians, community members, industry, government organizations, and others. Visit us at chicagoitm.org and connect with us on Facebook, Twitter, Instagram, YouTube, and LinkedIn @ChicagoITM. Employment is at‑will and may be partly funded by grant contracts. Employment will be contingent upon continuation of grant funding and satisfactory job performance. Job Summary
Imagine being the Swiss Army knife of project management, communications, executive assistance, and creative support—all rolled into one proactive professional for a mission‑based organization. You’ll be the orchestrator behind the scenes, helping a dynamic ITM director of communications and team execute strategic internal and external messaging, campaigns, projects across multiple institutions, drafting grant applications and journal articles, scheduling meetings, managing campaign participant follow‑up, study team coordination, and providing administrative support for educational programming. You’ll serve as a right‑hand executive assistant to the director of communications and help implement organizational systems to streamline workflows and move projects across the finish line. This hybrid role offers in‑person and remote work opportunities and a front‑row seat to translational science. Responsibilities
Work with the ITM Director of Communications to execute, evolve, and evaluate ITM communications projects and initiatives. Coordinate with internal stakeholders and external partners to streamline workflows. Create project timelines, delegate tasks, and follow up with multidisciplinary teams across several institutions to meet deadlines. Project‑manage and spearhead deliverables for a new ITM website initiative. Contribute to various internal and external marketing and communications campaigns and educational programming. Track milestones for the ITM, The New Normal and Save Da Hoomans campaigns, and educational programming certificates/courses. Support writing projects, including searching for funding opportunities, drafting grants, academic papers, grant summaries, memo drafts, report proofreading, and presentation decks. Maintain an executive calendar, schedule meetings, take and disseminate notes and action items, manage projects, media interviews, and cross‑institutional collaborations. Prepare, circulate, and archive agendas, meeting notes, and follow‑up action items. Organize files and systems. Collaborate on messaging for local and national initiatives and coordinate participant hand‑offs. Help manage educational initiatives involving researchers, K scholars, and workshop participants using Canvas and other platforms. Provide video editing support for social media, trimming clips and adding captions. Disseminate content that highlights ITM research and program impacts through internal and external channels. Ensure online and website content is up to date, including staff pages, events, and service lines. Contribute to the ITM’s mission of distilling complex science into engaging content across written, video, and other formats. Collect and analyze relevant project data and craft draft summaries for journal and mainstream media. Coordinate event logistics, outreach, and post‑event write‑ups. Assist with researching funding opportunities and drafting grant proposals. Maintain website pages such as employment, news, staff, project, and innovation challenge pages. Assist with other administrative projects as needed. Perform other related work as needed. Education
College or university degree in a related field. Minimum Qualifications
College or university degree in a related field. Work Experience
2–5 years of experience in a related job discipline. Preferred Competencies
Strong organizational skills. Project management prowess. Ability to coordinate with a variety of teams. Strong interpersonal skills and ability to navigate group dynamics. Excellent oral and written communication skills. Knowledge of grammar, punctuation, spelling, and editorial style. Editing skills. Creativity. Problem‑solving skills. Decision‑making skills. Ability to work independently with a high degree of initiative. Attention to detail. Ability to maintain confidentiality. Ability to work on multiple projects simultaneously, set priorities, and meet deadlines. Adaptability. High emotional intelligence. Desire to learn new tools and systems to optimize. Working Conditions
Office Environment. Weekend/Evening Hours as needed for events, meeting deadlines, etc. Application Documents
Resume (required) Cover Letter (required) Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773‑702‑5800 or submit a request via the Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. Seniority level
Entry level Employment type
Other Job function
Project Management and Information Technology Industries
Higher Education
#J-18808-Ljbffr