University of Florida
Clerkship Program Coordinator I – UF Emergency Medicine
University of Florida, Gainesville, Florida, us, 32635
Clerkship Program Coordinator I – UF Emergency Medicine
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Clerkship Program Coordinator I – UF Emergency Medicine
role at
University of Florida
Classification Minimum Requirements: Bachelor’s degree and two years of relevant experience; or an equivalent combination of education and relevant experience.
Classification Title: Res/Fellowship Program Crd I
The University of Florida, Department of Emergency Medicine, seeks a motivated Clerkship Program Coordinator to oversee all aspects of our Emergency Medicine Clerkship program and support medical student education. Reporting to the Assistant Director of Academic Administration, this position plays a vital role in managing clerkship operations, coordinating student schedules, maintaining academic records, and supporting faculty engagement with learners.
You’ll collaborate with faculty, staff, and students to ensure an exceptional educational experience for UF and visiting students rotating through the Emergency Department.
The UF Department of Emergency Medicine is affiliated with UF Health Shands Hospital, a 1,162-bed academic medical center and Level 1 trauma facility. As a regional referral hub, it offers unmatched clinical exposure for students and exemplifies excellence in teaching, research, and patient care.
Key Responsibilities
Lead orientation, scheduling, evaluations, and communication for all EM Clerkship students on a 4-week cycle.
Coordinate weekly simulation, didactic, and EMS ride-along sessions.
Proctor exams, prepare mid- and final evaluations, and present student progress to grading committees.
Track student awards, support faculty teaching engagement, and contribute to ongoing curriculum improvements.
Coordinate faculty involvement and track student award nominations and recognitions (e.g. Student Educator of the Block, Procedure Palooza).
Academic Systems & Reporting
Manage course materials and evaluations through platforms like Canvas, Qualtrics, and New Innovations.
Enter final grades and faculty evaluations, maintain student records, and oversee Academic Activity Reporting (AAR) each semester.
Support website updates and propose data-informed process enhancements.
Career Track & Visiting Student Support
Facilitate advising, rotation placement, evaluations, and events for internal and external students pursuing EM residencies.
Coordinate URiM externship support, manage VSAS/VSLO applications, and ensure timely submission of SLOEs.
Assist with student engagement events such as mentorship dinners and application workshops.
Additional Responsibilities
Coordinate MS4 electives (e.g., Ultrasound, Critical Care) and assist with research placements.
Oversee the Emergency Department’s shadowing program, including application review, documentation, scheduling, and compliance across UF and partner programs.
Expected Salary The annual salary ranges between $50,000 - $54,000 and is commensurate with education and experience.
Benefits
Generous Paid Leave: 22 days of paid vacation, 13 days of paid sick leave, 11 paid holidays, and 8 weeks of paid parental leave.
Individual and Family Health Insurance Benefits
State of Florida Retirement Plan Options
State of Florida Basic Life Insurance
Public Service Loan Forgiveness Eligible Employer
Professional Development Opportunities
Wellness Programs available to employees
Required Qualifications Bachelor’s degree and two years of relevant experience; or an equivalent combination of education and relevant experience.
Preferred Qualifications
Strong organizational and time management skills with the ability to coordinate multiple tasks and meet deadlines.
Excellent written and verbal communication skills, with attention to detail and professionalism.
Proficiency with a variety of computer programs and platforms (e.g., Microsoft Office, Canvas, Qualtrics, and/or New Innovations).
Ability to interpret and apply relevant policies, procedures, and academic guidelines accurately.
Demonstrated ability to work independently, take initiative, and manage administrative responsibilities effectively.
Skilled in collecting, analyzing, and organizing data to support program decisions and reporting needs.
Special Instructions to Applicants
A cover letter detailing relevant experience and qualifications.
A current resume/CV.
For questions, please reach out to EM-Careers@ufl.edu. If accommodation due to a disability is needed to apply for this position, please call (352) 392-2477 or the Florida Relay System at (800) 955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida’s Sunshine Law.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required: No
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Clerkship Program Coordinator I – UF Emergency Medicine
role at
University of Florida
Classification Minimum Requirements: Bachelor’s degree and two years of relevant experience; or an equivalent combination of education and relevant experience.
Classification Title: Res/Fellowship Program Crd I
The University of Florida, Department of Emergency Medicine, seeks a motivated Clerkship Program Coordinator to oversee all aspects of our Emergency Medicine Clerkship program and support medical student education. Reporting to the Assistant Director of Academic Administration, this position plays a vital role in managing clerkship operations, coordinating student schedules, maintaining academic records, and supporting faculty engagement with learners.
You’ll collaborate with faculty, staff, and students to ensure an exceptional educational experience for UF and visiting students rotating through the Emergency Department.
The UF Department of Emergency Medicine is affiliated with UF Health Shands Hospital, a 1,162-bed academic medical center and Level 1 trauma facility. As a regional referral hub, it offers unmatched clinical exposure for students and exemplifies excellence in teaching, research, and patient care.
Key Responsibilities
Lead orientation, scheduling, evaluations, and communication for all EM Clerkship students on a 4-week cycle.
Coordinate weekly simulation, didactic, and EMS ride-along sessions.
Proctor exams, prepare mid- and final evaluations, and present student progress to grading committees.
Track student awards, support faculty teaching engagement, and contribute to ongoing curriculum improvements.
Coordinate faculty involvement and track student award nominations and recognitions (e.g. Student Educator of the Block, Procedure Palooza).
Academic Systems & Reporting
Manage course materials and evaluations through platforms like Canvas, Qualtrics, and New Innovations.
Enter final grades and faculty evaluations, maintain student records, and oversee Academic Activity Reporting (AAR) each semester.
Support website updates and propose data-informed process enhancements.
Career Track & Visiting Student Support
Facilitate advising, rotation placement, evaluations, and events for internal and external students pursuing EM residencies.
Coordinate URiM externship support, manage VSAS/VSLO applications, and ensure timely submission of SLOEs.
Assist with student engagement events such as mentorship dinners and application workshops.
Additional Responsibilities
Coordinate MS4 electives (e.g., Ultrasound, Critical Care) and assist with research placements.
Oversee the Emergency Department’s shadowing program, including application review, documentation, scheduling, and compliance across UF and partner programs.
Expected Salary The annual salary ranges between $50,000 - $54,000 and is commensurate with education and experience.
Benefits
Generous Paid Leave: 22 days of paid vacation, 13 days of paid sick leave, 11 paid holidays, and 8 weeks of paid parental leave.
Individual and Family Health Insurance Benefits
State of Florida Retirement Plan Options
State of Florida Basic Life Insurance
Public Service Loan Forgiveness Eligible Employer
Professional Development Opportunities
Wellness Programs available to employees
Required Qualifications Bachelor’s degree and two years of relevant experience; or an equivalent combination of education and relevant experience.
Preferred Qualifications
Strong organizational and time management skills with the ability to coordinate multiple tasks and meet deadlines.
Excellent written and verbal communication skills, with attention to detail and professionalism.
Proficiency with a variety of computer programs and platforms (e.g., Microsoft Office, Canvas, Qualtrics, and/or New Innovations).
Ability to interpret and apply relevant policies, procedures, and academic guidelines accurately.
Demonstrated ability to work independently, take initiative, and manage administrative responsibilities effectively.
Skilled in collecting, analyzing, and organizing data to support program decisions and reporting needs.
Special Instructions to Applicants
A cover letter detailing relevant experience and qualifications.
A current resume/CV.
For questions, please reach out to EM-Careers@ufl.edu. If accommodation due to a disability is needed to apply for this position, please call (352) 392-2477 or the Florida Relay System at (800) 955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida’s Sunshine Law.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required: No
#J-18808-Ljbffr