Northwestern University
Research Project Coordinator
Northwestern University, Chicago, Illinois, United States, 60290
Job Summary
Manages daily operations of a biomedical and/or social-behavioral research study involving multidisciplinary teams of colleagues, sponsors, and other external project stakeholders. Monitors study performance, analyzes and reviews results, and supervises the development and implementation of new protocols. Assigns work and supervises study staff, reviews technical operations, ensuring that all processes, protocols and procedures are quality controlled and functioning to standards. Develops, implements and administers budgets, grant and administrative procedures. May co-author scientific papers for presentation and publication and coordinates writing, submission and administration of grants.
Ensures that all study activities are completed by strictly following Good Clinical Practices (GCP) and all current local, state, and federal laws, regulations, guidance, policy and procedures developed by the NU Institutional Review Board (IRB), Food & Drug Administration (FDA) Code of Federal Regulations (CFR) and the International Conference on Harmonization (ICH).
Position Responsibilities The Interview Coordinator’s primary activities include coordinating and conducting study visits/interviews and managing study staff, working closely with the Biomedical Coordinator and Recruitment Coordinator under the supervision of the Project Director and study faculty. The Interview Coordinator ensures that participants progress through study visits in a timely and efficient manner. Specific activities include setting up and implementing clinical guidelines and linkage to care protocols for participants who test HIV positive; providing HIV counseling, testing, and referral services; building relationships with social services and medical services for referrals; overseeing staff certifications and trainings related to conducting study assessments; conducting study assessments/interviews and health assessments; and ensuring training and ongoing support of study interviewers. The Research Project Coordinator is expected to work in‑person at study sites without a regular work‑from‑home schedule and may be required to work evenings and weekends to maximize retention efforts for study participants who are unavailable during the regular workday. Candidates from traditionally underrepresented backgrounds are encouraged to apply.
Technical Responsibilities
Leads execution & control of a biomedical and/or social science project or research study.
Coordinates processing & analysis of data, conduct of experimental tests & procedures.
Develops new &/or revised research methodologies.
Ensures completion of study activities per protocol including recruitment.
Ascertains pretreatment & eligibility requirements.
Obtains informed consent.
Registers participant with appropriate sponsor.
Interviews & obtains medical & social histories.
Collects data from medical records.
Administers, schedules &/or scores tests.
Administration Responsibilities
Oversees & manages collection, maintenance, analysis & evaluation of data that will be used in grant submissions, presentations & publications.
Ensures that information is entered correctly into databases.
Assists faculty in reviewing, analyzing, interpreting, summarizing, formatting, editing and preparing tables, charts, graphs, progress & final reports.
Coordinates between sponsoring agencies, collaborating organizations &/or other research &/or educational institutions.
Assists Project Director and study faculty/staff including biomedical and recruitment coordinators in reviewing, analyzing, interpreting, summarizing, formatting, editing and preparing reports on enrollment, progress of longitudinal visits and final data reports.
Ensures that all study documents associated with current local, state and federal regulatory guidelines, requirements, laws & research protocols are completed in a timely manner.
Finance Responsibilities
Manages lab/study budget & inventory including purchasing of supplies & services ensuring they are necessary, reasonable & project related.
Orders & maintains inventory of study supplies.
Distributes intra‑departmental charges.
Manages and distributes subject payments.
Negotiates with vendors, obtains quotes & arranges for demos of large equipment.
Trains, directs, assigns duties to & supervises research staff, students, residents &/or fellows.
Acts as a mentor in regard to education of junior coordinators.
Minimum Qualifications
Successful completion of a full four‑year course of study in an accredited college or university leading to a bachelor’s or higher degree in a major such as social or health science or related; or appropriate combination of education and experience and 3 years’ research study or other relevant experience; or
Successful completion of a master’s or higher degree in a major such as social or health science or related; or appropriate combination of education and experience and 1 year research study or other relevant experience.
Supervisory or project‑management experience required.
Must complete NU’s IRB CITI training before interacting with any participants and re‑certify every three years.
Minimum Competencies
Knowledge of HIV‑related health and behavior, and resources for HIV‑positive individuals in Chicago, Illinois, or through other community agencies.
Strong project coordination skills and ability to prioritize tasks.
Effective time‑management skills.
Efficient and resourceful problem‑solving.
Demonstrated attention to detail and ability to adhere to instructions/protocols/procedures.
Good communication skills; demonstrated effective spoken and written communication.
Demonstrated ability to take ownership of the work, possessing initiative and good follow‑through.
Knowledge of basic computer skills, familiarity with Windows environment.
Preferred Qualifications
Experience working with LGBT youth.
Certification in HIV testing and counseling in Illinois.
Phlebotomy certification.
Experience working in non‑profit, community‑based settings.
Experience working directly with HIV+ individuals and writing and implementing clinical guidelines for linkage to care protocols for participants who test HIV positive.
Experience working in public health, psychology and/or medical research.
Experience recruiting and tracking study participants or experience with youth development and community outreach.
Preferred Competencies
Knowledge of Chicago communities, neighborhoods and city‑wide resources.
Knowledge of sexual behavior, sexuality and HIV risk among young men who have sex with men.
Ability to create and write protocol‑specific data collection SOPs, or data collection manuals, as well as training materials for research assistants, interns and staff.
Ability to work in a team environment.
Benefits Northwestern offers comprehensive health‑care plans, retirement benefits, tuition discounts and more. Flexible work arrangements are supported where possible, and programs are available to help locate and pay for quality, affordable childcare and senior/adult care. Employee career development resources are also available.
EEO Statement Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern’s non‑discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.
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Ensures that all study activities are completed by strictly following Good Clinical Practices (GCP) and all current local, state, and federal laws, regulations, guidance, policy and procedures developed by the NU Institutional Review Board (IRB), Food & Drug Administration (FDA) Code of Federal Regulations (CFR) and the International Conference on Harmonization (ICH).
Position Responsibilities The Interview Coordinator’s primary activities include coordinating and conducting study visits/interviews and managing study staff, working closely with the Biomedical Coordinator and Recruitment Coordinator under the supervision of the Project Director and study faculty. The Interview Coordinator ensures that participants progress through study visits in a timely and efficient manner. Specific activities include setting up and implementing clinical guidelines and linkage to care protocols for participants who test HIV positive; providing HIV counseling, testing, and referral services; building relationships with social services and medical services for referrals; overseeing staff certifications and trainings related to conducting study assessments; conducting study assessments/interviews and health assessments; and ensuring training and ongoing support of study interviewers. The Research Project Coordinator is expected to work in‑person at study sites without a regular work‑from‑home schedule and may be required to work evenings and weekends to maximize retention efforts for study participants who are unavailable during the regular workday. Candidates from traditionally underrepresented backgrounds are encouraged to apply.
Technical Responsibilities
Leads execution & control of a biomedical and/or social science project or research study.
Coordinates processing & analysis of data, conduct of experimental tests & procedures.
Develops new &/or revised research methodologies.
Ensures completion of study activities per protocol including recruitment.
Ascertains pretreatment & eligibility requirements.
Obtains informed consent.
Registers participant with appropriate sponsor.
Interviews & obtains medical & social histories.
Collects data from medical records.
Administers, schedules &/or scores tests.
Administration Responsibilities
Oversees & manages collection, maintenance, analysis & evaluation of data that will be used in grant submissions, presentations & publications.
Ensures that information is entered correctly into databases.
Assists faculty in reviewing, analyzing, interpreting, summarizing, formatting, editing and preparing tables, charts, graphs, progress & final reports.
Coordinates between sponsoring agencies, collaborating organizations &/or other research &/or educational institutions.
Assists Project Director and study faculty/staff including biomedical and recruitment coordinators in reviewing, analyzing, interpreting, summarizing, formatting, editing and preparing reports on enrollment, progress of longitudinal visits and final data reports.
Ensures that all study documents associated with current local, state and federal regulatory guidelines, requirements, laws & research protocols are completed in a timely manner.
Finance Responsibilities
Manages lab/study budget & inventory including purchasing of supplies & services ensuring they are necessary, reasonable & project related.
Orders & maintains inventory of study supplies.
Distributes intra‑departmental charges.
Manages and distributes subject payments.
Negotiates with vendors, obtains quotes & arranges for demos of large equipment.
Trains, directs, assigns duties to & supervises research staff, students, residents &/or fellows.
Acts as a mentor in regard to education of junior coordinators.
Minimum Qualifications
Successful completion of a full four‑year course of study in an accredited college or university leading to a bachelor’s or higher degree in a major such as social or health science or related; or appropriate combination of education and experience and 3 years’ research study or other relevant experience; or
Successful completion of a master’s or higher degree in a major such as social or health science or related; or appropriate combination of education and experience and 1 year research study or other relevant experience.
Supervisory or project‑management experience required.
Must complete NU’s IRB CITI training before interacting with any participants and re‑certify every three years.
Minimum Competencies
Knowledge of HIV‑related health and behavior, and resources for HIV‑positive individuals in Chicago, Illinois, or through other community agencies.
Strong project coordination skills and ability to prioritize tasks.
Effective time‑management skills.
Efficient and resourceful problem‑solving.
Demonstrated attention to detail and ability to adhere to instructions/protocols/procedures.
Good communication skills; demonstrated effective spoken and written communication.
Demonstrated ability to take ownership of the work, possessing initiative and good follow‑through.
Knowledge of basic computer skills, familiarity with Windows environment.
Preferred Qualifications
Experience working with LGBT youth.
Certification in HIV testing and counseling in Illinois.
Phlebotomy certification.
Experience working in non‑profit, community‑based settings.
Experience working directly with HIV+ individuals and writing and implementing clinical guidelines for linkage to care protocols for participants who test HIV positive.
Experience working in public health, psychology and/or medical research.
Experience recruiting and tracking study participants or experience with youth development and community outreach.
Preferred Competencies
Knowledge of Chicago communities, neighborhoods and city‑wide resources.
Knowledge of sexual behavior, sexuality and HIV risk among young men who have sex with men.
Ability to create and write protocol‑specific data collection SOPs, or data collection manuals, as well as training materials for research assistants, interns and staff.
Ability to work in a team environment.
Benefits Northwestern offers comprehensive health‑care plans, retirement benefits, tuition discounts and more. Flexible work arrangements are supported where possible, and programs are available to help locate and pay for quality, affordable childcare and senior/adult care. Employee career development resources are also available.
EEO Statement Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern’s non‑discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.
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