Davis Polk & Wardwell LLP
Administrative Assistant, Legal Support Services
Davis Polk & Wardwell LLP, New York, New York, us, 10261
Administrative Assistant, Legal Support Services
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Administrative Assistant, Legal Support Services
role at
Davis Polk & Wardwell LLP
Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. Our approximately 1,000 lawyers located in 10 offices in the world’s key financial centers and political capitals collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit davispolk.com.
Position Summary The Assistant, Legal Support Services provides administrative, technical and organizational assistance to the Legal Support Services department, with a focus on supporting the eDiscovery Management group. This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills, proactivity and the use of good judgment as a valued member of a support team.
Essential Duties And Responsibilities
Coordinate administrative responsibilities for the Legal Support Services department
Assist with periodic reporting, including budget, P&L, project status, and monthly productivity reports
Track department latenesses, absences, vacations and coverage
Establish and maintain calendar for principals and department
Enter legal time and make travel arrangements for principals and department
Monitor PTO requests and correspond with appropriate parties for approval
Maintain eDiscovery media supply inventory and media library; retrieve stored media for group and follow protocol for checking out media
Prepare certificates of destruction for media to be destroyed, if applicable
File and index documents and media using appropriate platforms
Organize client, vendor and internal meetings
Process and submit reimbursable expenses and disbursements for department
Accurately inventory and prepare materials for off-site storage
Assist with maintenance and updates of Legal Support Services intranet pages
Create, revise, print, and proofread correspondence, memoranda and other documents
Assist with research and special projects, as needed
Organize and maintain LSS department files
Answer and place telephone calls professionally; take accurate and complete messages
Qualifications/Position Requirements
Ability to manage a varied workload and meet deadlines
Must be punctual and reliable
Proficient in MS Word, Excel, PowerPoint, Outlook, Adobe and other applications as needed
Strong interpersonal skills
Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive and proactive attitude
Flexibility in daily schedule to accommodate unexpected situations arising from Legal Support Services department needs
Excellent written and verbal communication skills
Ability to proofread typed material for typographical, spelling and grammatical errors
Ability to type with speed and accuracy
Ensure confidentiality of all of the firm's and clients' documentation and information
Strong organizational skills and attention to detail
Education And/or Experience
Associate’s or Bachelor's Degree
Minimum of two years of experience preferred
Compensation The expected base salary for this position ranges from $65,000 - $70,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.
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Administrative Assistant, Legal Support Services
role at
Davis Polk & Wardwell LLP
Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. Our approximately 1,000 lawyers located in 10 offices in the world’s key financial centers and political capitals collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit davispolk.com.
Position Summary The Assistant, Legal Support Services provides administrative, technical and organizational assistance to the Legal Support Services department, with a focus on supporting the eDiscovery Management group. This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills, proactivity and the use of good judgment as a valued member of a support team.
Essential Duties And Responsibilities
Coordinate administrative responsibilities for the Legal Support Services department
Assist with periodic reporting, including budget, P&L, project status, and monthly productivity reports
Track department latenesses, absences, vacations and coverage
Establish and maintain calendar for principals and department
Enter legal time and make travel arrangements for principals and department
Monitor PTO requests and correspond with appropriate parties for approval
Maintain eDiscovery media supply inventory and media library; retrieve stored media for group and follow protocol for checking out media
Prepare certificates of destruction for media to be destroyed, if applicable
File and index documents and media using appropriate platforms
Organize client, vendor and internal meetings
Process and submit reimbursable expenses and disbursements for department
Accurately inventory and prepare materials for off-site storage
Assist with maintenance and updates of Legal Support Services intranet pages
Create, revise, print, and proofread correspondence, memoranda and other documents
Assist with research and special projects, as needed
Organize and maintain LSS department files
Answer and place telephone calls professionally; take accurate and complete messages
Qualifications/Position Requirements
Ability to manage a varied workload and meet deadlines
Must be punctual and reliable
Proficient in MS Word, Excel, PowerPoint, Outlook, Adobe and other applications as needed
Strong interpersonal skills
Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive and proactive attitude
Flexibility in daily schedule to accommodate unexpected situations arising from Legal Support Services department needs
Excellent written and verbal communication skills
Ability to proofread typed material for typographical, spelling and grammatical errors
Ability to type with speed and accuracy
Ensure confidentiality of all of the firm's and clients' documentation and information
Strong organizational skills and attention to detail
Education And/or Experience
Associate’s or Bachelor's Degree
Minimum of two years of experience preferred
Compensation The expected base salary for this position ranges from $65,000 - $70,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.
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