Royal United Hospitals Bath NHS Foundation Trust is hiring: Senior Medical Secre

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Senior Medical Secretary - Gastroenterology

The closing date is 09 November 2025

The Gastroenterology team is looking for a Senior Secretary to oversee a busy secretarial team who are focused on providing a full and comprehensive secretarial/admin support to the Gastroenterology Department. This is a large specialty looking after both Endoscopy and Gastroenterology and Hepatology outpatients.

The applicant should be both enthusiastic and flexible to meet the many needs of the Department, willing to lead and contribute to the process of improvements to the service we offer patients.

We are looking for an individual with excellent keyboard, audio and communication skills who works well as a member of a team as well as providing leadership within the role.

Main duties of the job

To provide a comprehensive secretarial service and support to assigned consultant(s) and their team by:

• Providing a complete medical secretarial service including word processing, audio typing, scanning and the composition of letters. To provide a fast and accurate copy and audio typing service to the department, producing clinic letters and other documents.
• Preparing and organising papers for meetings, attending and taking notes when necessary.

To assist the Gastroenterology Admin Manager in the management of the secretarial staff by:

• Organising and ensuring the smooth running of the secretarial functions within the department, including implementing processes
• Developing computerised systems for managing information and paperwork within the office.
• Carrying out the day to day supervision of secretarial staff within the department
• Carrying out appraisals

To be the department resource and expert in administration process and computer systems by:

• Providing support and ensuring staff receive appropriate training
• Acting as a "trouble shooter".
• Identifying ways of improving the efficiency and effectiveness of the functioning of an office / systems

About us

At the RUH we're proud to put people at the heart of what we do, working together as one team to make a difference for our patients, each other, and our community. No matter what your role is, we value everyone's contribution in supporting the exceptional, person-centred care we pride ourselves on.

We are committed to creating a compassionate and inclusive environment. This can be seen in our growing community of staff networks - celebrating successes and creating opportunities to listen and learn. We value our differences, champion kindness and civility, and truly believe that diversity makes us stronger.

A culture of learning, developing and innovating is the thread that runs throughout our whole organisation. We want to support you to thrive, taking your career to its full potential.

We value staff wellbeing, with a well-established programme of support. We believe in a holistic approach spanning all aspects of living a healthy life, including physical, emotional, spiritual and financial wellbeing. We've even got a pool!

We are committed to supporting you and hope you want to join our team. In the meantime, find out more aboutliving and working the beautiful historic city of Bath, learn about ourextensive package of staff benefits, and read about how we're providing healthcare fit for the future withthe landmark Dyson Cancer Centreand ourpassion for research.

Job responsibilities

Please find attached to the vacancy a detailed person specification and job description for further information about this role.

Person Specification

Experience

• Typing Qualification RSA II or equivalent
• Computer Skills
• Good Standard of General Education
• Medical secretary qualifications or experience
• Previous supervisory exerperience

Experience

• Minimum of one year in a secretarial role
• Knowledge of office and administration procedures
• Previous NHS medical secretarial experience
• Knowledge of NHS systems, eg Millennium

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Royal United Hospitals Bath NHS Foundation Trust

Address

Royal United Hospital Bath NHS Foundation Trust

Full-time,Flexible working,Home or remote working

Reference number

427-7532254

Job locations

Royal United Hospital Bath NHS Foundation Trust