Program Assistant, Dartmouth-American University of Kuwait Program Job at Dartmo

Position Information

Posting date: 10/30/2025

Closing date: (not specified)

Open Until Filled: Yes

Position Number: 1129447

Position Title: Program Assistant, Dartmouth-American University of Kuwait Program

Hiring Range Minimum: $24.64

Hiring Range Maximum: $28.75

Union Type: Not a Union Position

SEIU Level: Not an SEIU Position

FLSA Status: Non-Exempt

Employment Category: Regular Part time w/end date

Scheduled Months per Year: 12

Scheduled Hours per Week: 20

Schedule: Hybrid work schedule possible during the academic year. Must be available to work on-site in Hanover from June - August during the inbound AUK summer exchange period.

Location of Position: Hanover, NH

Remote Work Eligibility: Hybrid

Is this a term position?: Yes

If yes, length of term in months: 12

Is this a grant funded position?: Yes

Position Purpose: The Program Assistant performs a variety of administrative, programmatic, and operational functions to ensure the efficient functioning of the Dartmouth-American University of Kuwait (D-AUK) Program. This position supports student and faculty exchanges, financial transactions, communications, and general office operations.

Responsibilities

Departmental and Program Support

Supports student and faculty exchanges, financial transactions, communications, and general office operations.

Required Qualifications — Education and Years Experience

Associates plus 3+ years' experience or equivalent combination of education and experience.

Required Qualifications — Skills, Knowledge and Abilities

• General office, administrative, or financial experience.
• Demonstrated ability to manage logistical and administrative details for multiple tasks and projects.
• Strong organizational skills with the ability to plan work, set priorities, and meet deadlines in a fast-paced environment.
• Demonstrated good judgment, initiative, and problem-solving skills.
• Ability to work independently as well as collaboratively in a team setting.
• Proven ability to maintain confidentiality.
• Excellent verbal, written, and interpersonal communication skills.
• Computer literacy, including proficiency in Microsoft Office Suite, Google Workspace, and web-based applications.
• Customer service orientation with the ability to work effectively with diverse constituencies.
• Commitment to diversity, equity, and inclusion.

Preferred Qualifications

• Familiarity with Dartmouth College systems, processes, and operational procedures.

Department Contacts

Department Contact for Recruitment Inquiries: Kyle Hastbacka

Department Contact Phone Number: kyle.m.hastbacka@dartmouth.edu

Department Contact for Cover Letter and Title: Kerry Laufer, Acting Executive Director, Dartmouth-American University of Kuwait Program

Department Contact's Phone Number: (not provided)

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Residency/Travel and Essential Functions

Is driving a vehicle an essential function of this job? Preferred, but not required.

Special Instructions to Applicants

This position is funded by a grant. Continuation is based upon available funds. This is a 12-month term position. Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, see policy at the official Dartmouth tobacco-free policy site.

Additional Instructions

This is a one year term position with the possibility of renewal. This is a grant-funded position, and employment is contingent upon the continued availability of grant funding.

Key Accountabilities

Communications and Outreach — Prepares flyers, schedules events, and coordinates announcements and event information for distribution to students. Key events include the Annual Study Away Fair (October-November), the Annual Internship Fair (January), and Student Information Sessions (January).

Updates the D-AUK program website. Sets up/activates the internship application in Via TRM. Maintains and manages organized and accurate records and files.

Percentage Of Time: 25%

Outbound Student Application and Selection Support — Assists with the outbound student application, selection, and notification process for the undergraduate internship and exchange programs. Compiles and distributes application materials to selection committees (using Terra Dotta for exchange and Via TRM for internships). Schedules applicant interviews; reserves rooms/sets up Zoom meetings for interviews. Processes stipends for outbound students.

Percentage Of Time: 25%

Planning & Execution of Inbound Summer Programming — Provides administrative and logistical support for AUK summer interns, exchange students, and Faculty Fellow. Liaises with OVIS for J-1 visa processing, internship supervisors for position descriptions, and various Dartmouth units for lodging, dining, billing, and funding support. Plans, coordinates, and executes summer activities for visiting students and faculty.

Percentage Of Time: 25%

Financial Administration and General Office Operations — Processes financial transactions, orders office supplies, maintains office equipment, coordinates IT and facilities service requests, and assists ED with budgeting and financial reporting.

Percentage Of Time: 25%

Additional duties may include demonstrating a commitment to diversity, performing other duties as assigned.

Quick Link

https://searchjobs.dartmouth.edu/postings/83717