Office Assistant Receptionist Job at WizeHire, Inc in Town of Florida

Are you a talented multitasker who loves interacting with people? We’re looking for a positive and professional receptionist to be the face of our local business. You’ll welcome visitors, clients, and fellow employees, answer phone calls and emails, sort and deliver mail, schedule meetings, make travel arrangements, and assist us with other operations as needed. The ideal candidate is a great communicator with a strong work ethic who is interested in a meaningful role on a supportive team. If this sounds like you, apply today!

Responsibilities

• Welcomes visitors by greeting them and informing receiving employees
• Assists in ordering, receiving, stocking, and distributing office supplies
• Maintains a clean reception area and Sample Room by complying with procedures, rules, and regulations
• Prepares labels of express mail services and courier (FedEx, UPS, etc.), and takes packages to our local vendor
• Receives packages and distributes them by complying with company procedures
• Retrieve USPS mail and process per company procedures
• Responsible for ordering, receiving, stocking, and distributing office supplies
• Assists with projects as needed
• Assist with other administrative tasks, such as data entry, copying, filing etc.
• Respond to incoming phone calls and emails and make sure the right people receive all important information
• Greet visitors, clients, and fellow employees when they arrive at the front desk and provide them with any necessary directions or information
• Schedule appointments and ensure the business calendar is accurate and up-to-date
• Manage incoming and outgoing mail and handle deliveries
• Keep the front office secure by ensuring all visitors follow the proper sign-in procedures
• Plan for company trips and outings and provide itineraries to ensure off-site activities are a success

Qualifications

• Must be dependable and trustworthy
• Ability to be resourceful and proactive in dealing with issues that may arise
• Ability to speak and understand English in a manner that is sufficient for effective communication with supervisors, employees, and customers, based on the assumption that such individuals can only speak and understand English
• Ability to communicate (written and oral) effectively with employees, other lead persons, managers, and customers
• Demonstrate minimum intermediate skill level in computer literacy in a Windows environment, advanced skill level, and knowledge of the Microsoft Office Suite
• Must possess a current, valid driver’s license
• Displays impeccable interpersonal, time management, organizational, and customer service skills
• Proficient computer skills and knowledge of Microsoft Office
• Has experience answering telephone calls and troubleshooting stressful situations
• At least one year of receptionist or administrative assistant, experience, or similar preferred

Compensation

$45,000 - $50,000 yearly

About Calev Systems

Calev Systems is a leading Print Management, Logistics, and Marketing Execution Partner, managing over $75M in annual print spend for world-class brands.

Our integrated services include Print Management, Paper Sourcing, Distribution, Digital Print, Premiums and Apparel, Signage, and Sprint Logistics.

Core Values

• Be the job (think it through from beginning to end).
• We care about how our actions affect others (respect the outcome).