Jeeter - a DreamFields Brand is hiring: Recruiting Coordinator in Troy

Overview

Job Title: Recruiting Coordinator

Department: Human Resources – Talent Acquisition

Reports to: Talent Acquisition Manager

Effective Date: 10/22/2025

Company Overview DreamFields is one of the top 5 cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. The company is very passionate about producing world-class marketing, high quality, innovative products, delivering unprecedented customer experiences, having cutting-edge operations, and curating an amazing company culture & thriving work environment. With over 1500 employees we are proud to be one of the most loved employers in the industry. The company continues to experience exponential month-over-month growth as one of the fastest-growing companies in the cannabis industry and we have begun our aggressive national expansion to all the legalized cannabis states in the USA.

Job Summary The Recruiting Coordinator plays a pivotal role in ensuring operational excellence across the Talent Acquisition function. This position is designed for a highly skilled and experienced coordinator who thrives at the intersection of administrative precision, candidate experience, and data-driven recruiting operations. This position blends administrative duties with cross-functional collaboration, supporting the Talent Acquisition team, HR, hiring managers, and candidates throughout the recruiting process.

Responsibilities

Interview & Feedback Coordination

• Partner with Talent Acquisition Managers (TAMs) and hiring managers to schedule interviews, organize feedback sessions, and ensure a seamless candidate and interviewer experience.
• Manage all candidate logistics, confirmations, and calendar coordination while maintaining accuracy and professionalism.
• Collect and organize interview feedback, ensuring consistency and timely completion of evaluation forms.

Assessment & Process Administration

• Administer Predictive Index (PI) behavioral and cognitive assessments, interview guides, and feedback forms.
• Track completion rates and ensure proper documentation and storage of assessment data.
• Maintain alignment with TA processes and compliance standards.

Data Analytics & Budget Insights

• Partner with TAMs to analyze and report on applicant flow, hiring funnel metrics, and advertising ROI.
• Assist in preparing detailed spend and performance dashboards, highlighting trends and actionable insights.
• Provide data-supported recommendations to improve recruiting efficiency and optimize ad spend allocation.

Administrative & System Support

• Provide high-level administrative support to TAMs and leadership, including preparing reports, maintaining documentation, and coordinating meetings.
• Maintain accurate records in the Applicant Tracking System (ATS) and ensure data integrity across recruiting platforms.
• Support implementation and setup of Notion software for project tracking, knowledge management, and process improvement initiatives.

Stakeholder & Client Support

• Serve as a professional liaison for both internal and external stakeholders, ensuring positive and consistent communication.
• Deliver high-quality support to hiring managers, recruiters, and candidates, balancing responsiveness with accuracy.
• Assist with continuous process improvement projects to enhance the recruiting experience.

Qualifications

Required Skills/Abilities

• Strong analytical ability with a data-driven mindset and attention to accuracy.
• Exceptional communication, organization, and interpersonal skills.
• Advanced proficiency in Microsoft Excel and/or data visualization tools (Notion, Power BI).
• Ability to manage multiple priorities with calm efficiency and strong follow-through.
• High degree of professionalism, discretion, and customer service orientation.

Education And Experience

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred (or equivalent experience).
• Minimum 3 years of recruiting coordination or HR operations experience, ideally within a high-volume or multi-state organization.
• Proven experience supporting data analytics, recruiting technology platforms, and assessment administration.
• Prior exposure to advertising budget management, recruiting dashboards, or talent acquisition reporting preferred.

EEOC

DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.