Administrative Assistant IV, Creative Production Job at USA Jobs in Culver City

Administrative Assistant

Sony Pictures Entertainment (SPE) is a subsidiary of Sony Entertainment Inc., a subsidiary of Tokyo-based Sony Corporation. SPE's global operations encompass motion picture production, acquisition and distribution; television production, acquisition and distribution; television networks; digital content creation and distribution; operation of studio facilities; and development of new entertainment products, services and technologies.

We are looking for an Administrative Assistant to provide full range of administrative support for the EVP including handling phones, calendar, filing, drafting, meeting coordination, travel arrangements and expense reports in a high pressure/busy EVP office.

Responsibilities

Provide a bridge for smooth communication between the EVP's office and internal departments, demonstrating leadership, trust and support with senior management team

Act as key global contact to all filmmakers and their reps, on all projects

Responsible for calendar management and heavy meeting planning involving frequent changes

Handle day-to-day telephone communication including rolling high-volume calls with EVP, redirecting calls to appropriate departments and relaying timely messages

Management of high-volume contacts, including maintaining filmmaker bibles on all projects

Handle complex travel arrangements including upkeep of frequent flier accounts, car service, flights, and hotels, mostly utilizing online resources and anticipating frequent changes. Make restaurant reservations, and create and provide detailed directions for all travel as needed

Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures

Monitor and order office supplies as needed

Provide administrative support to the department, as needed, including department group requests for building services, conference rooms, catering, telephone service, hardware and software purchases, new Executive on-boarding, etc.

Qualifications

At least 2 years experience as an administrative assistant

Expert level written and verbal communication skills

Strong computer skills (Microsoft Word, Excel, Outlook and PowerPoint)

Exceptional organizational and interpersonal skills

Must be willing to work long hours

Must be detail-oriented and have an exceptional memory

Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner

Must be able to meet deadlines

Must be flexible - an ability to work well in an environment where needs and priorities are subject to much revision

Common sense, dependability, discretion and attention to detail are required

Must be a self-starter with a team-player attitude

Excellent communication skills - written and oral (must have a professional and courteous demeanor)

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics. To request an accommodation for purposes of participating in the hiring process, you may contact us at SPEAccommodationAssistance@spe.sony.com.