Williams Lea
**This website is operated, hosted and managed by Williams Lea Limited,** **3 Savannah Way, Leeds LS10 1AB, United Kingdom.****. View our** .Receptionist/Front of House Associate page is loaded## Receptionist/Front of House Associatelocations:
Chicago, ILtime type:
Full timeposted on:
Posted Todayjob requisition id:
R251003125**Pay: $22.00/hr****Schedule: M-F 8:30am-5:30pm**The Receptionist is responsible for providing covering the reception desk, greeting visitors and general clerical office support.**Job duties**(\* denotes an “essential function”)* \* Answer incoming calls, received on a multi-line phone system, in a cordial, professional and timely manner. Transfer calls to appropriate individuals.* \*Greet clients and visitors to the office with warmth and professionalism. Notify employees of visitor’s arrival when necessary.* \*Provide high level services to staff, clients and guests.* \*Communicate with manager and client on job or deadline issues.* Handle additional projects as assigned.
Handle sensitive and/or confidential document and information.**Reception & Front Desk Operations*** Maintain visitor logs and issue temporary badges as needed.* Notify employees of guest arrivals and manage visitor flow.**Concierge & Hospitality Services*** Provide concierge-level support including:* Coordinating transportation (car service, rideshare and public transit guidance).* Making local dining, hotel and entertainment recommendations.* Providing directions and building navigation assistance.* Managing lost-and-found items and inquiries.* Supporting VIP guest experiences with personalized service.* Manage meeting room reservations and ensure rooms are set up per client specifications (A/V, catering, supplies).* Prepare and maintain beverage stations and kitchen areas daily.* Coordinate catering orders and maintain inventory of hospitality supplies.* Clean and reset conference rooms post-use.**Print & Document Services*** Receive and process print requests from staff and clients.* Operate and troubleshoot basic office equipment (printers, copiers, scanners).* Ensure timely delivery and quality control of printed materials.* Maintain inventory of print supplies and coordinate replenishment.**Administrative & Office Support*** Assist with onboarding and training of new hires.* Support internal teams with ad hoc administrative tasks and special projects.* Maintain a clean, organized, and professional front office environment.* Provide backup support to Workflow Coordinator/Office Services teams as needed.**Job qualifications*** Minimum 2 years of experience in a receptionist, administrative, or front-of-house role, preferably in a corporate, legal, banking, or hospitality setting.* Proficiency in Microsoft Office Suite (Word, Excel, Outlook).* Strong interpersonal and communication skills (verbal and written).* Ability to manage multiple tasks and prioritize effectively.* Professional demeanor and attire required.* Technologically adept and quick to learn new systems.* Ability to lift up to 50 lbs. regularly.* Strong attention to detail and problem-solving skills.* Self-motivated with a positive, can-do attitude.* Experience with A/V equipment setup is a plus.* Ability to work independently and collaboratively in a team environment.**Longevity driven by innovation**In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization. #J-18808-Ljbffr
Chicago, ILtime type:
Full timeposted on:
Posted Todayjob requisition id:
R251003125**Pay: $22.00/hr****Schedule: M-F 8:30am-5:30pm**The Receptionist is responsible for providing covering the reception desk, greeting visitors and general clerical office support.**Job duties**(\* denotes an “essential function”)* \* Answer incoming calls, received on a multi-line phone system, in a cordial, professional and timely manner. Transfer calls to appropriate individuals.* \*Greet clients and visitors to the office with warmth and professionalism. Notify employees of visitor’s arrival when necessary.* \*Provide high level services to staff, clients and guests.* \*Communicate with manager and client on job or deadline issues.* Handle additional projects as assigned.
Handle sensitive and/or confidential document and information.**Reception & Front Desk Operations*** Maintain visitor logs and issue temporary badges as needed.* Notify employees of guest arrivals and manage visitor flow.**Concierge & Hospitality Services*** Provide concierge-level support including:* Coordinating transportation (car service, rideshare and public transit guidance).* Making local dining, hotel and entertainment recommendations.* Providing directions and building navigation assistance.* Managing lost-and-found items and inquiries.* Supporting VIP guest experiences with personalized service.* Manage meeting room reservations and ensure rooms are set up per client specifications (A/V, catering, supplies).* Prepare and maintain beverage stations and kitchen areas daily.* Coordinate catering orders and maintain inventory of hospitality supplies.* Clean and reset conference rooms post-use.**Print & Document Services*** Receive and process print requests from staff and clients.* Operate and troubleshoot basic office equipment (printers, copiers, scanners).* Ensure timely delivery and quality control of printed materials.* Maintain inventory of print supplies and coordinate replenishment.**Administrative & Office Support*** Assist with onboarding and training of new hires.* Support internal teams with ad hoc administrative tasks and special projects.* Maintain a clean, organized, and professional front office environment.* Provide backup support to Workflow Coordinator/Office Services teams as needed.**Job qualifications*** Minimum 2 years of experience in a receptionist, administrative, or front-of-house role, preferably in a corporate, legal, banking, or hospitality setting.* Proficiency in Microsoft Office Suite (Word, Excel, Outlook).* Strong interpersonal and communication skills (verbal and written).* Ability to manage multiple tasks and prioritize effectively.* Professional demeanor and attire required.* Technologically adept and quick to learn new systems.* Ability to lift up to 50 lbs. regularly.* Strong attention to detail and problem-solving skills.* Self-motivated with a positive, can-do attitude.* Experience with A/V equipment setup is a plus.* Ability to work independently and collaboratively in a team environment.**Longevity driven by innovation**In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization. #J-18808-Ljbffr