Administrative Assistant Job at Covenant Living of Colorado in Carol Stream

We’re excited to join a nationwide family of Continuing Care Retirement Communities. The Administrative Assistant will support the campus by providing a wide variety of administrative duties.

Shift Information

• Monday – Friday
• 7:30 am – 4:00 pm

In This Role

• Support various departments as needed, including preparation of greeting cards, photocopying, key requests, invoicing, filing, etc.
• Complete computer assignments (Word, Excel, Publisher, OneNote) such as mailings, invoices, mailing lists, memos, and correspondence.
• Assist with regular updating of resident electronic medical records and annual resident information updates.
• Maintain office supply inventory, ordering necessary items and running copier supplies.
• Provide support for administrative and large community events.
• Coordinate administrative meetings—set up, take minutes, schedule.
• Maintain campus contracts and certificates of insurance, updating as needed.
• Create processes and procedures for administrative functions in a common database.
• Routine filing of resident information.
• Process invoices for final administrative approval.
• Oversee large copy projects.
• Support reception desks: act as receptionist when needed.
• Provide technological training and support to Concierge on software applications and office equipment.
• Train new receptionists on new initiatives.
• Special projects as assigned by the administration office.

The Ideal Candidate

• High school diploma or equivalent.
• At least one year of related office experience providing clerical or administrative support.
• Experience in a healthcare setting.
• Highly organized, detail‑oriented with excellent interpersonal and communication skills (verbal and written).
• Ability to remain calm in an emergency situation.
• Confidentiality when circulating general information.
• Proficient with Microsoft Office Suite.
• Skillful and tactful with staff, residents, family members, visitors, and the general public; interest in working with older adults.

Compensation

$17.52 – $21.22 per hour.

Benefits

• Medical, dental and vision insurance.
• Employer‑paid group term life and disability.
• Paid Time Off (PTO) and six paid holidays.
• 403(b) plan with 3% employer match.
• Fitness center use at most facilities.
• Voluntary benefits:
  • Life, AD&D.
  • Tuition assistance and scholarships.
  • Employee assistance program.
  • Legal services, home/auto insurance, discount purchasing program.
  • Pet insurance.

Equal Opportunity Statement

Covenant Living and Covenant Care Home Health and Hospice are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances.