Arizona State University is hiring: Administrative Assistant in Tempe

Overview

Administrative Assistant role at Arizona State University (Tempe Campus).

Pay Information

Arizona State University provided pay range: This range is provided by Arizona State University. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range: $26.00/hr - $30.00/hr

Role Details

Administrative Assistant

Campus: Tempe

JR114076

End Date: November 13, 2025

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications

High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR an equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Responsibilities

• Access analytics to formulate reports.
• Collaborate with the organization to assign technical assets to staff.
• Collect employee hybrid/remote status and technology agreement forms.
• Coordinate and schedule department travel.
• Create and maintain employee files.
• Distribute and report employee recognition-based activity.
• Independently compose correspondence on a variety of subjects requiring judgment and knowledge of issues involved.
• Manage inventory, collection and ordering of staff collateral.
• Maintain, update and track employee recruitment status within BrassRing PeopleSoft and Workday systems.

Skills

• Excellent interpersonal and customer service skills; ability to communicate effectively in written and verbal communication.
• Excellent organizational skills and attention to detail; ability to meet deadlines.
• Skill in a wide variety of administrative and human resource related functions including: calendaring, scheduling, Excel and word processing applications.

Desired Qualifications

• Advanced Excel application skills (i.e. dashboard and formula capabilities).
• Demonstrated ability to work autonomously and with great attention to detail.
• Demonstrated desire to build efficiencies and streamline operations.

Physical/Work Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%). Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%). Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department/Role Context

Are you an administrative professional looking for part-time employment? Do you have a Human Resource background or are you interested in learning how an HR Administrative Specialist contributes to an organization’s success? We are looking for an individual with a “can do” spirit who enjoys organizing and supporting a dynamic team.

As a UBS HR Administrative Specialist, you will play a key role in creating a positive workplace environment and build strong connections inside and outside of the department. In this position, you\'ll gather logistics for New Hire Orientation, professional development programs and support activities that drive employee engagement. From organizing employee files, reporting purchasing transactions and gathering recruitment data, this role is instrumental in making sure behind the scenes operations run smoothly. You will use MS Office applications and Workday (an HRIS system) to assist with daily tasks.

Along with your resume, please submit a cover letter and let us know how your communication skills and time management skills make you the perfect candidate for this role.

Benefits

• AZ state school tuition reduction for employees and their dependents and spouse; available on day one of employment.
• Competitive wages.
• Employee assistance for confidential and free behavioral health services. Generous accrual of paid sick and vacation time.
• Low cost dental, health, life and vision Insurance benefits.
• Paid adoption and fertility subsidies.
• Paid time for professional development and volunteering.
• Retirement programs with employer match.
• Wide variety of employee discounts through ASU partnerships.
• More Info can be found here: (https://cfo.asu.edu/benefits).

Administrative Notes

Driving is not required for this position.

Location: Campus: Tempe

Instructions to Apply

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$14512.htmld

To be considered, your application must include all of the following attachments:

Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the background check.