LVMH Group is hiring: Executive Assistant in New York

Tiffany is looking for a dynamic Executive Assistant to provide administrative support to the CFO. Responsibilities include administrative support, planning and coordinating meetings, conferences and business travel along with other general office responsibilities such as expense reporting and supplies.

Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY.

Key Accountabilities

Communication

• Calendar - Schedule meetings and ensures that all preparations are made prior to the meeting time. Book conference rooms, arrange dialing instructions, register visitors, order food (if necessary) and have all materials printed and ready for all participating parties – particular focus for senior level steering committee meetings.
• Event Planning– Assist in logistical preparation of conferences and meetings including selecting the site, finalizing contracts, coordinating the catering, AV and conference room. Assist in conference material preparation.
• Travel - Book and prepare comprehensive travel arrangements (for complicated international and domestic itineraries) as needed (flights, hotels, car rentals, reservations, etc.).
• Presentations - Create and compile detailed Excel and PowerPoint documents for leadership and general internal and external meetings.
• Contract and PO management – partner with multiple departments to help the coordination of contracts and purchase orders.

Departmental Support

• Initiate and maintain departmental filing, photocopying, ordering supplies.
• Special projects as assigned by CFO and Manager, Executive Administration.

Fiscal Management

• Preparing accurate and timely Expense Reports through ExpenseVisor
• Reconciling and processing invoices for key projects

The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.

Required Qualifications

• At least 5+ years Executive Assistant experience in C-Suite
• Experience supporting CFO
• Excellent verbal and written communication skills and ability to work independently with minimal supervision as well as part of a team
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook, Coupa, ExpenseVisor, Concur
• Excellent organizational skills and attention to detail
• Enjoys working with and supporting others
• Ability to show initiative and flexibility
• Ability to work on multiple projects and prioritize workload

Founded in 1837 by Charles Lewis Tiffany in New York City, Tiffany & Co. is one of the world’s most prestigious houses for jewelry and accessories. Love has been the driving force of Tiffany & Co. since its inception, uniting the jeweler’s core values of inventiveness, craft and joy in designs that endure across generations.
As a global pioneer in the art of fine jewelry, Tiffany has spent almost two centuries perfecting its craft and setting benchmarks within the industry. It is through this unwavering vow to excellence and expertise, to heritage and innovation, to optimism and possibility that Tiffany continues its legacy, creating designs that inspire people to express and celebrate the many facets of love.

At LVMH, people make the difference in the art of crafting dreams.
Our people fuel our dynamic, entrepreneurial culture. We value collective ambitions, encouraging our talents to push boundaries and champion a curious, audacious state of mind. Our commitment to excellence is reflected in nurturing every individual with a growth mindset and development opportunities, consistently empowering them to reach their full potential. We are actively committed to positive impact through an inclusive environment that supports and gives back to our talented community.
Join us at LVMH, where your talent is at the heart of our collective successes.