Northridge Local Schools is hiring: Substitute Secretary in Dayton

SUBSTITUTE SECRETARY

at Northridge Local Schools

Qualified candidates apply online via the Dayton Area School Consortium at https://www.applitrack.com/dayton/onlineapp/ no later than November 8, 2025.

Minimum Qualifications

• High school diploma or GED.
• Post-secondary training is desirable.
• Meets all mandated health requirements.
• Documented evidence of a clear criminal record at the time of hire and every five years thereafter.
• Satisfactory pre-employment drug test results.
• Demonstrates maturity and ability to work with staff, students and their families.
• Congenial disposition and strong interpersonal skills.
• Congenial telephone etiquette and experience operating a multi‑line system.
• Proficient in office protocol and the use of business equipment.
• Proficient in the use of office and management information software.
• Proficient in data entry, spelling, proofreading, and the correct use of grammar.
• Record keeping skills and the ability to compute mathematical data accurately.
• Multitasking ability and strong interpersonal skills.
• Basic first aid skills.
• Meets all prerequisite qualifications to be bonded.

Responsibilities and Essential Functions

• Performs secretarial and administrative support functions. Maintains a functional filing system that ensures the safe retention of office records. Keeps materials properly filed to maintain an orderly office.
• Upholds board policies and follows administrative procedures.
• Promotes a favorable image of the school district.
• Acknowledges visitors. Determines the reason for their visit. Answers questions. Verifies appointments. Directs visitors to the appropriate person or office.
• Refers inquiries requiring policy interpretation to administrative staff.
• Initiates emergency procedures following the district’s crisis plan during the absence of the building administrators and student success administrators.
• Answers the telephone. Learns the names of key district staff. Monitors the sign‑in/out register. Directs calls based on the nature of the inquiry. Takes messages.
• Manages calls efficiently to keep telephone lines open.
• Maintains an office calendar. Schedules appointments as directed.
• Helps communicate information about weather delays and emergencies.
• Respects personal privacy. Maintains the confidentiality of privileged information.
• Prepares displays and bulletin boards as directed.
• Processes incoming, outgoing, interoffice mail and faxes. Updates names on staff mailboxes. Helps prepare special mailings.
• Processes interim reports, report cards, and supplemental information.
• Inputs and verifies the accuracy of educational management information and student data maintained in the computerized database (e.g., EMIS).
• Helps prepare newsletters, notices, and public announcements.
• Prepares requisitions as directed. Receives, stores, and inventories office supplies.
• Notifies recipients about the arrival of packages.
• Receives, sorts, and counts money collected in the building following board policy. Reconciles accounts. Prepares records suitable for audits. Prepares and makes bank deposits.
• Authenticates student requests to be dismissed during school hours. Processes late arrivals. Collects class attendance forms. Calls parents/guardians of absent students. Prepares daily attendance records.
• Maintains staff and student medical emergency authorization forms. Prepares accident reports.
• Monitors students sent to the office for illness or discipline reasons.
• Renders basic first aid and administers student prescriptions and/or over-the-counter drugs as directed by board policy.
• Processes homework requests for absent students.
• Monitors bus communications. Conveys information as needed.
• Helps coordinate school programs (e.g., student orientation, open houses, parent conferences, recognition activities, staff in‑service programs, etc.).
• Places calls for maintenance and repair services as directed.
• Takes precautions to ensure student safety. Reports unauthorized persons or suspicious circumstances immediately.
• Reports evidence of suspected child abuse as required by law.
• Keeps current with advances in office technology. Updates office procedures.
• Participates in staff meetings and professional growth opportunities as directed.
• Maintains a positive and courteous attitude when dealing with others.
• Accepts responsibility for personal decisions and conduct.
• Strives to develop rapport and serve as a positive role model for others.
• Performs other specific job‑related duties as directed.

Abilities Required

• Demonstrates professionalism and maintains a positive work attitude.
• Takes the initiative to identify and solve problems independently.
• Works cooperatively to support a successful team effort.
• Communicates effectively using verbal, nonverbal, and writing skills.
• Completes detailed paperwork accurately.
• Reacts productively to interruptions and changing conditions.
• Operates office equipment efficiently and accurately.
• Lifts, carries, and/or moves office supplies and equipment.
• Maintains an acceptable attendance record and is punctual.
• Travels to meetings and work assignments.

Working Conditions

• Potential for exposure to blood borne pathogens and communicable diseases.
• Potential for interaction with disruptive and/or unruly individuals.
• Exposure to adverse weather conditions and seasonal temperature extremes.
• Duties may require operating and/or riding in a vehicle.
• Duties may require prolonged use of a computer keyboard and monitor.
• Duties may require working under time constraints to meet deadlines.
• Duties may require working during the evening and/or weekend.

Drug‑Free Workplace: The Board of Education believes that quality education is not possible in an environment affected by drugs. It will seek, therefore, to establish and maintain an educational setting which is not tainted by the use or evidence of use of any controlled substance. The Board shall not permit the manufacture, possession, use, distribution, or dispensing of any controlled substance, alcohol, and any drug paraphernalia as the term is defined by law, by any member of the District's classified staff at any time while on District property or while involved in any District-related activity or event. Any staff member who violates this policy shall be subject to disciplinary action in accordance with District guidelines and the terms of collective bargaining agreements. The Superintendent shall establish guidelines that ensure compliance with this policy and that each staff member is given a copy of the standards regarding unlawful possession, use, or distribution of illicit drugs and alcohol by staff and informed that compliance with this requirement is mandatory. Such guidelines shall provide for appropriate disciplinary actions, if and when needed, which comply with the terms of any negotiated agreement.

The Northridge Local School District Board of Education is an equal‑opportunity employer offering employment without regard to race, color, religion, sex, national origin, age, or disability. This job description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.