Gallatin County, MT
Salary:
$22.53 - $24.87 Hourly Location :
Bozeman, MT Job Type:
Full-Time Job Number:
00776 Department:
Treasurer - Motor Vehicle Opening Date:
10/08/2025
POSITION OVERVIEW This position is located in the Motor Vehicle Department of the Treasurer's Office and is responsible for providing vehicle licensing, registration, and title services to County residents in accordance with the Montana Department of Justice Motor Vehicle Division regulations. This role ensures the proper credentialing of vehicles in the State of Montana, which directly impacts law enforcement, public safety, and the integrity of vehicle records.
The position reports to the Treasurer or Motor Vehicle Manager and does not supervise staff.
Vehicle Licensing and Title Processing Verify accuracy and completeness of customer documents, including vehicle titles from all states and countries. Review and interpret supporting legal documents required for transfer of ownership, such as powers of attorney, divorce decrees, wills, trusts, business registrations, and court orders. Verify customer residency, notarizations, and authenticity of documents, including international transfers, customs paperwork, and confidential military documentation. Identify and correct document deficiencies with customers; provide guidance on obtaining required materials. Conduct background research and investigations using internal and state databases. Enter all registration and title information into the Montana Department of Justice system accurately and efficiently. Customer Service and Transactions
Collect fees, verify amounts, issue receipts, and balance individual transactions daily. Respond to public inquiries by phone, email, and in person, providing information regarding title, registration, and licensing procedures. File and organize documents according to record retention and confidentiality standards. Administrative and Operational Support
Perform special assignments such as license plate inventory, ordering, and reconciliation. Attend required training sessions to maintain compliance and knowledge of motor vehicle laws and processes. Represent the Gallatin County Motor Vehicle Office professionally at trainings and conferences. Provide guidance and assistance to coworkers by sharing expertise, answering questions, and resolving routine registration and licensing issues. Other Duties as Assigned
Perform other functions as directed by supervisor, including special projects, cross-training, and filling in for other staff. Provide services during declared emergencies (e.g., earthquake, fire, flood, or similar) as required by the County. QUALIFICATIONS Knowledge of:
Montana motor vehicle licensing, registration, and titling laws and procedures. Interpretation of legal documents related to vehicle ownership and transfers. General office operations, recordkeeping, and customer service practices. Cash handling, reconciliation, and transaction balancing. Microsoft Office Suite (Word, Excel) and ability to learn specialized state systems. Skill in:
Communicating effectively with customers, coworkers, and outside agencies, both orally and in writing. Handling sensitive transactions with professionalism, accuracy, and confidentiality. Managing multiple priorities and maintaining composure in high-volume or stressful environments. Interpreting and applying laws, rules, and procedures to a variety of complex situations. Ability to:
Establish and maintain cooperative relationships with the public, coworkers, and supervisors. Resolve routine registration and licensing issues independently. Work accurately and efficiently under deadlines. EDUCATION & EXPERIENCE
High school diploma or equivalent; and At least three (3) years of related clerical or administrative experience; or Completion of a work-related vocational or post-secondary program and at least one (1) to two (2) years of related job experience. SUPPLEMENTAL INFORMATION Physical Abilities and Working Conditions
Work is performed primarily in a professional office setting. Regularly required to sit or stand and use hands to operate computers, calculators, and office equipment. Frequently required to reach with hands and arms. Occasionally lift or move boxes containing license plates, binders, or documents (up to 30 pounds). Vision requirements include close and distance vision and the ability to adjust focus for computer and document review. As a condition of hire, the final candidate will be required to successfully pass a criminal history check and background investigation.
To apply go to the Job Openings tab on our Gallatin County Website, be prepared to add the following documents listed below.
Cover Letter Resume
Gallatin County is an equal opportunity employer. All applicants will be considered for employment on the basis of merit and qualifications without regard to race, creed, religion, color, or national origin or because of age, physical or mental disability, marital status, or sex when the reasonable demands of the position do not require an age, physical or mental disability, marital status, or sex distinction. Excellent Medical Health Benefits
- Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $205.00 per pay period.
Medical deductible is $400 for an individual and $1,000 for a family. Flexible Benefits Plan
- Pre-tax out-of-pocket medical expenses and day care expenses. Supplemental Medical Coverage
and voluntary
Life Insurance Coverage
are offered through Mutual of Omaha.. Public Employees Retirement System
- Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan. Sheriffs' Retirement System (SRS)
- A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005. Supplemental Retirement Benefits
are offered through Nationwide and Empower. Sick Leave
- Full-time employees accrue 7.40 hours per month and are eligible to use sick leave once it is accrued. The accrual is pro-rated for part-time employees. Vacation Leave
- Full-time employees accrue 9.20 hours per month and are eligible to use leave once it is accrued. The accrual is pro-rated for part-time employees. Holidays
- The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years.
Paid Parental Leave (PPL)-
In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Gallatin County provides 240 hours of PPL to eligible full-time employees. The hours are pro-rated for part-time employees.
Tuition Assistance - Because we value the professional and personal development of our employees, Gallatin County is proud to offer reimbursement of certain education expenses.
Bilingual Pay -
Gallatin County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.
$22.53 - $24.87 Hourly Location :
Bozeman, MT Job Type:
Full-Time Job Number:
00776 Department:
Treasurer - Motor Vehicle Opening Date:
10/08/2025
POSITION OVERVIEW This position is located in the Motor Vehicle Department of the Treasurer's Office and is responsible for providing vehicle licensing, registration, and title services to County residents in accordance with the Montana Department of Justice Motor Vehicle Division regulations. This role ensures the proper credentialing of vehicles in the State of Montana, which directly impacts law enforcement, public safety, and the integrity of vehicle records.
The position reports to the Treasurer or Motor Vehicle Manager and does not supervise staff.
Vehicle Licensing and Title Processing Verify accuracy and completeness of customer documents, including vehicle titles from all states and countries. Review and interpret supporting legal documents required for transfer of ownership, such as powers of attorney, divorce decrees, wills, trusts, business registrations, and court orders. Verify customer residency, notarizations, and authenticity of documents, including international transfers, customs paperwork, and confidential military documentation. Identify and correct document deficiencies with customers; provide guidance on obtaining required materials. Conduct background research and investigations using internal and state databases. Enter all registration and title information into the Montana Department of Justice system accurately and efficiently. Customer Service and Transactions
Collect fees, verify amounts, issue receipts, and balance individual transactions daily. Respond to public inquiries by phone, email, and in person, providing information regarding title, registration, and licensing procedures. File and organize documents according to record retention and confidentiality standards. Administrative and Operational Support
Perform special assignments such as license plate inventory, ordering, and reconciliation. Attend required training sessions to maintain compliance and knowledge of motor vehicle laws and processes. Represent the Gallatin County Motor Vehicle Office professionally at trainings and conferences. Provide guidance and assistance to coworkers by sharing expertise, answering questions, and resolving routine registration and licensing issues. Other Duties as Assigned
Perform other functions as directed by supervisor, including special projects, cross-training, and filling in for other staff. Provide services during declared emergencies (e.g., earthquake, fire, flood, or similar) as required by the County. QUALIFICATIONS Knowledge of:
Montana motor vehicle licensing, registration, and titling laws and procedures. Interpretation of legal documents related to vehicle ownership and transfers. General office operations, recordkeeping, and customer service practices. Cash handling, reconciliation, and transaction balancing. Microsoft Office Suite (Word, Excel) and ability to learn specialized state systems. Skill in:
Communicating effectively with customers, coworkers, and outside agencies, both orally and in writing. Handling sensitive transactions with professionalism, accuracy, and confidentiality. Managing multiple priorities and maintaining composure in high-volume or stressful environments. Interpreting and applying laws, rules, and procedures to a variety of complex situations. Ability to:
Establish and maintain cooperative relationships with the public, coworkers, and supervisors. Resolve routine registration and licensing issues independently. Work accurately and efficiently under deadlines. EDUCATION & EXPERIENCE
High school diploma or equivalent; and At least three (3) years of related clerical or administrative experience; or Completion of a work-related vocational or post-secondary program and at least one (1) to two (2) years of related job experience. SUPPLEMENTAL INFORMATION Physical Abilities and Working Conditions
Work is performed primarily in a professional office setting. Regularly required to sit or stand and use hands to operate computers, calculators, and office equipment. Frequently required to reach with hands and arms. Occasionally lift or move boxes containing license plates, binders, or documents (up to 30 pounds). Vision requirements include close and distance vision and the ability to adjust focus for computer and document review. As a condition of hire, the final candidate will be required to successfully pass a criminal history check and background investigation.
To apply go to the Job Openings tab on our Gallatin County Website, be prepared to add the following documents listed below.
Cover Letter Resume
Gallatin County is an equal opportunity employer. All applicants will be considered for employment on the basis of merit and qualifications without regard to race, creed, religion, color, or national origin or because of age, physical or mental disability, marital status, or sex when the reasonable demands of the position do not require an age, physical or mental disability, marital status, or sex distinction. Excellent Medical Health Benefits
- Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $205.00 per pay period.
Medical deductible is $400 for an individual and $1,000 for a family. Flexible Benefits Plan
- Pre-tax out-of-pocket medical expenses and day care expenses. Supplemental Medical Coverage
and voluntary
Life Insurance Coverage
are offered through Mutual of Omaha.. Public Employees Retirement System
- Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan. Sheriffs' Retirement System (SRS)
- A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005. Supplemental Retirement Benefits
are offered through Nationwide and Empower. Sick Leave
- Full-time employees accrue 7.40 hours per month and are eligible to use sick leave once it is accrued. The accrual is pro-rated for part-time employees. Vacation Leave
- Full-time employees accrue 9.20 hours per month and are eligible to use leave once it is accrued. The accrual is pro-rated for part-time employees. Holidays
- The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years.
Paid Parental Leave (PPL)-
In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Gallatin County provides 240 hours of PPL to eligible full-time employees. The hours are pro-rated for part-time employees.
Tuition Assistance - Because we value the professional and personal development of our employees, Gallatin County is proud to offer reimbursement of certain education expenses.
Bilingual Pay -
Gallatin County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.