Village of Lake in the Hills, IL
Assistant Finance Director
Village of Lake in the Hills, IL, Lake In The Hills, Illinois, United States, 60156
Salary:
$110,025.00 - $121,027.00 Annually Location :
Lake in the Hills, IL Job Type:
Full-time Job Number:
202500031 Department:
Finance Division:
Finance Opening Date:
10/15/2025 Closing Date:
11/6/2025 4:59 PM Central Hire Range:
$110,025 - $121,027
Summary
This position reports to the Finance Director and is responsible for assisting with the administrative oversight, visioning, leadership, planning, coordinating and management of the Department. Key responsibilities include managing the annual audit process, financial forecasting, budget development and monitoring, central financial accounting and reporting, and administration of the Village's financial system (New World Systems). This position also manages and directs the day-to-day operations of the accounts payable and payroll functions. Essential Functions
Maintains and directs the Village's accounting functions (including general ledger, accounts receivable, accounts payable, payroll and capitol assets; cash management and internal control requirements and reporting systems pursuant to Governmental Accounting Standards Board (GASB) rules and Generally Accepted Accounting Principles (GAAP) to provide for timely and accurate financial recording and reporting both internally and with outside agencies of the Village's fiscal operations, and payroll transactions, including procedural controls. Prepares Treasurer's report. Processes and files Airport Fuel Sales Tax returns. Managing the debt held within collections. Provides guidance to staff questions, advises and makes recommendations regarding general ledger activity, accounting systems and software. Provides training and support to department staff; assigns tasks, reviews work, provides coaching and assistance for new or complex items. Directs the work of and manages the staff with accounts payable and payroll. Assists in the interviewing process to help select the best candidates. Prepares performance evaluations for direct reports, employee transfers, promotions, disciplinary action, and discharge. Assists in preparing budget documents. Collaborates with the Finance Director, department directors and related staff to review, analyze, and clarify budget document submissions and related budget entries into the financial system. Prepare required budget documents and attend budget hearings. Assists outside auditors and consultants and provide pre-audited financial reports. Provides leadership and management to all assigned staff. Directs staff on difficult projects and interpreting the application of accounting practices, policy and procedure. Researches, analyzes, and evaluates and recommends existing objectives, goals, standards, priorities, policy and procedures. Develops work plans and strategies to meet short- and long-term department needs. Ensures proper implementation of policies and procedures so that the Village conforms to related regulatory requirements. Recommends and assists in development of long-range fiscal programs and financial management including maintaining capital improvements plan. Oversees the maintenance of the Village's financial systems. Prepares financial reports regarding department budgets, operating funds, special grants, capitol assets and related data. Manages the Village's grant reporting requirements. Other duties as assigned. Minimum Required Qualifications
Bachelor's Degree in Accounting, Finance or related field and five (5) years progressively responsible related experience, or any combination of education and experience that provides equivalent knowledge, skills and abilities. Previous supervisory and municipal government experience preferred. Physical and Work Environment
The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee's supervisor.
This work involves occasional lifting of up to 25 pounds within a limited range for access to storage boxes; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms. Work has standard vision requirements. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels. Work requires preparing and analyzing written or computer data and observing general surroundings and activities. Work may involve dealing with irate individuals which may cause discomfort. Work has no exposure to environmental conditions. Work is generally in a moderately noisy office setting (e.g. business office, light traffic).
The Village of Lake in the Hills offers a comprehensive and competitive benefit plan to its full-time employees which includes company contributions to medical, dental, vision, and life insurance. As an Illinois Municipal Retirement Fund employer, the Village is dedicated to helping employees prepare for their futures. Additional retirement savings options are available through a 457 plan. Village employees have access to pre-tax savings for medical and dependent care expenses through Flexible Spending and Health Savings Account plans, as the Village is aware of the expenses associated with raising a family and caring for a future. Readily acknowledging the need for employees' work/life balance, the Village of Lake in the Hills offers paid vacation, sick and personal time off along with 10 holidays. 01
Do you have a bachelor's degree in Accounting, Finance, or related field?
Yes No
02
How many years of municipal work experience do you have?
Less than 5 years 5-10 years 10-15 years More than 15 years
03
How many years of supervisory experience do you have?
None Less than 2 years Between 2 and 5 years More than 5 years
04
What is the largest number of employees you managed at any given time?
None 1-2 3-4 More than 4
05
What is your proficiency in working within Microsoft Excel?
None Basic data entry within cells Tables with simple calculations Advanced formulas, formatting and graphs
06
Describe your experience with grant management and reporting (Choose all that apply)
I am not familiar I am familiar with recording grant activity into the general ledger I have been involved with preparing a SEFA I have experience with the State of Illinois GATA portal
07
Describe your involvement with accounting for capital assets.
I am not familiar I am familiar with calculating and recording capital asset acquisitions I am familiar with recording capital asset disposals including gains and losses I am familiar with calculating and recording depreciation expense
Required Question
$110,025.00 - $121,027.00 Annually Location :
Lake in the Hills, IL Job Type:
Full-time Job Number:
202500031 Department:
Finance Division:
Finance Opening Date:
10/15/2025 Closing Date:
11/6/2025 4:59 PM Central Hire Range:
$110,025 - $121,027
Summary
This position reports to the Finance Director and is responsible for assisting with the administrative oversight, visioning, leadership, planning, coordinating and management of the Department. Key responsibilities include managing the annual audit process, financial forecasting, budget development and monitoring, central financial accounting and reporting, and administration of the Village's financial system (New World Systems). This position also manages and directs the day-to-day operations of the accounts payable and payroll functions. Essential Functions
Maintains and directs the Village's accounting functions (including general ledger, accounts receivable, accounts payable, payroll and capitol assets; cash management and internal control requirements and reporting systems pursuant to Governmental Accounting Standards Board (GASB) rules and Generally Accepted Accounting Principles (GAAP) to provide for timely and accurate financial recording and reporting both internally and with outside agencies of the Village's fiscal operations, and payroll transactions, including procedural controls. Prepares Treasurer's report. Processes and files Airport Fuel Sales Tax returns. Managing the debt held within collections. Provides guidance to staff questions, advises and makes recommendations regarding general ledger activity, accounting systems and software. Provides training and support to department staff; assigns tasks, reviews work, provides coaching and assistance for new or complex items. Directs the work of and manages the staff with accounts payable and payroll. Assists in the interviewing process to help select the best candidates. Prepares performance evaluations for direct reports, employee transfers, promotions, disciplinary action, and discharge. Assists in preparing budget documents. Collaborates with the Finance Director, department directors and related staff to review, analyze, and clarify budget document submissions and related budget entries into the financial system. Prepare required budget documents and attend budget hearings. Assists outside auditors and consultants and provide pre-audited financial reports. Provides leadership and management to all assigned staff. Directs staff on difficult projects and interpreting the application of accounting practices, policy and procedure. Researches, analyzes, and evaluates and recommends existing objectives, goals, standards, priorities, policy and procedures. Develops work plans and strategies to meet short- and long-term department needs. Ensures proper implementation of policies and procedures so that the Village conforms to related regulatory requirements. Recommends and assists in development of long-range fiscal programs and financial management including maintaining capital improvements plan. Oversees the maintenance of the Village's financial systems. Prepares financial reports regarding department budgets, operating funds, special grants, capitol assets and related data. Manages the Village's grant reporting requirements. Other duties as assigned. Minimum Required Qualifications
Bachelor's Degree in Accounting, Finance or related field and five (5) years progressively responsible related experience, or any combination of education and experience that provides equivalent knowledge, skills and abilities. Previous supervisory and municipal government experience preferred. Physical and Work Environment
The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee's supervisor.
This work involves occasional lifting of up to 25 pounds within a limited range for access to storage boxes; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms. Work has standard vision requirements. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels. Work requires preparing and analyzing written or computer data and observing general surroundings and activities. Work may involve dealing with irate individuals which may cause discomfort. Work has no exposure to environmental conditions. Work is generally in a moderately noisy office setting (e.g. business office, light traffic).
The Village of Lake in the Hills offers a comprehensive and competitive benefit plan to its full-time employees which includes company contributions to medical, dental, vision, and life insurance. As an Illinois Municipal Retirement Fund employer, the Village is dedicated to helping employees prepare for their futures. Additional retirement savings options are available through a 457 plan. Village employees have access to pre-tax savings for medical and dependent care expenses through Flexible Spending and Health Savings Account plans, as the Village is aware of the expenses associated with raising a family and caring for a future. Readily acknowledging the need for employees' work/life balance, the Village of Lake in the Hills offers paid vacation, sick and personal time off along with 10 holidays. 01
Do you have a bachelor's degree in Accounting, Finance, or related field?
Yes No
02
How many years of municipal work experience do you have?
Less than 5 years 5-10 years 10-15 years More than 15 years
03
How many years of supervisory experience do you have?
None Less than 2 years Between 2 and 5 years More than 5 years
04
What is the largest number of employees you managed at any given time?
None 1-2 3-4 More than 4
05
What is your proficiency in working within Microsoft Excel?
None Basic data entry within cells Tables with simple calculations Advanced formulas, formatting and graphs
06
Describe your experience with grant management and reporting (Choose all that apply)
I am not familiar I am familiar with recording grant activity into the general ledger I have been involved with preparing a SEFA I have experience with the State of Illinois GATA portal
07
Describe your involvement with accounting for capital assets.
I am not familiar I am familiar with calculating and recording capital asset acquisitions I am familiar with recording capital asset disposals including gains and losses I am familiar with calculating and recording depreciation expense
Required Question