Forman Glass
Position monitors the outflow of capital by the timely processing of invoices and payments.
Duties/Responsibilities:
Analyze vendor invoices and expense reports for accuracy and eligibility for payment
Facilitate vendor payments, which may include verification of Federal ID numbers, purchase order review, and discrepancy resolution
Verify payments by reviewing checks and vouchers prior to signature
Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed
Assist with accounting records and ledgers by reconciling monthly statements and transactions
Follow guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records
Assist in month end closing procedures and prepare consolidated journal entries
Facilitate correct and timely preparation of reports before sending to President
Ensure proper recordkeeping of purchases for use in tax preparation and periodic audits
Ensure employer identification numbers or social security numbers have been collected from all vendors to prepare and submit 1099s
Ensure proper maintenance, filing, and storage of records in case of audits
Reconcile Company credit cards monthly
Manage incoming payments and apply accordingly
Manage annual vehicle registration renewal for company fleet
Perform other related duties as assigned
Required Skills/Abilities:
Excellent verbal and written communication skills
Proficient in accounting software and Microsoft Office Suite or related programs
Thorough understanding of accounts payable and accounts receivable functions
Excellent analytical and problem-solving skills, comfortable with math and basic calculations
Excellent organizational skills and attention to detail
Ability to maintain confidential records
Basic understanding of the general ledger
Education and Experience:
Associate's degree in accounting preferred or equivalent in experience
Minimum three years of experience in accounts payable / receivable
QuickBooks experience is preferred
Physical Requirements:
Prolonged periods sitting or standing at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Duties/Responsibilities:
Analyze vendor invoices and expense reports for accuracy and eligibility for payment
Facilitate vendor payments, which may include verification of Federal ID numbers, purchase order review, and discrepancy resolution
Verify payments by reviewing checks and vouchers prior to signature
Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed
Assist with accounting records and ledgers by reconciling monthly statements and transactions
Follow guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records
Assist in month end closing procedures and prepare consolidated journal entries
Facilitate correct and timely preparation of reports before sending to President
Ensure proper recordkeeping of purchases for use in tax preparation and periodic audits
Ensure employer identification numbers or social security numbers have been collected from all vendors to prepare and submit 1099s
Ensure proper maintenance, filing, and storage of records in case of audits
Reconcile Company credit cards monthly
Manage incoming payments and apply accordingly
Manage annual vehicle registration renewal for company fleet
Perform other related duties as assigned
Required Skills/Abilities:
Excellent verbal and written communication skills
Proficient in accounting software and Microsoft Office Suite or related programs
Thorough understanding of accounts payable and accounts receivable functions
Excellent analytical and problem-solving skills, comfortable with math and basic calculations
Excellent organizational skills and attention to detail
Ability to maintain confidential records
Basic understanding of the general ledger
Education and Experience:
Associate's degree in accounting preferred or equivalent in experience
Minimum three years of experience in accounts payable / receivable
QuickBooks experience is preferred
Physical Requirements:
Prolonged periods sitting or standing at a desk and working on a computer
Must be able to lift up to 15 pounds at times