Region 11 Education Service Center
Purchasing and Accounts Payable Specialist
Region 11 Education Service Center, Lake Dallas, Texas, United States, 75065
Job Title:
Purchasing and Accounts Payable
Wage/Hour Status:
Nonexempt Specialist
Reports to:
CFO
Pay Grade:
226 PG6
Dept/School:
Business Services
Date Revised:
06/20/2024 Primary Purpose:
Perform the purchasing and accounts payable activities of the district. Implement purchasing procedures to process bids and purchase orders. Ensure compliance with applicable state laws and regulations. Qualifications:
Education/Certification:
Bachelor's degree in accounting or finance-related field preferred. Special Knowledge/Skills:
Knowledge of federal rules and regulations regarding school district procurement Knowledge of accounting principles
Knowledge of competitive bidding statutes and purchasing procedures Effective communication and interpersonal skills
Proficiency skills in keyboarding and file maintenance
Ability to work with numbers in an accurate and rapid manner
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Experience with Skyward software Experience:
Three years experience in the procurement and accounts payable field.
The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts or working conditions that may be assigned or skills that may be required.
Major Responsibilities and Duties: Purchasing
Assist with the purchase of materials and equipment for the district by competitive bids, competitive sealed proposals, requests for proposals, government catalog contract purchases, informal quotations, and negotiations following established district criteria and state purchasing rules. Assist with the preparation of all bidding documents, including notice and instructions to bidders, specifications, and form of proposal. Obtain and study comparative prices and Make purchasing decisions based on information obtained. Develop and maintain vendor database and bidder Monitor all purchase requisitions to determine correctness of information, calculations, coding, Revised 08/18/2021
Accounts Payable
Assist with the process of invoices, purchase orders and vendor Contact district personnel and vendors to correct or obtain information Review invoices, including computing discounts, and coding Administration
Work with staff regarding accounts payable Work cooperatively with district personnel to determine purchasing specifications, sources, availability, pricing, shipping, and receiving. Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable records. Other
Other duties as
Supervisory Responsibilities:
None.
Equipment Used:
Personal computer, printer, fax machine, copier, and calculator.
Working Conditions:
Mental Demands/Physical Demands/ Environmental Factors:
Repetitive hand motions; prolonged use of computer.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Purchasing and Accounts Payable
Wage/Hour Status:
Nonexempt Specialist
Reports to:
CFO
Pay Grade:
226 PG6
Dept/School:
Business Services
Date Revised:
06/20/2024 Primary Purpose:
Perform the purchasing and accounts payable activities of the district. Implement purchasing procedures to process bids and purchase orders. Ensure compliance with applicable state laws and regulations. Qualifications:
Education/Certification:
Bachelor's degree in accounting or finance-related field preferred. Special Knowledge/Skills:
Knowledge of federal rules and regulations regarding school district procurement Knowledge of accounting principles
Knowledge of competitive bidding statutes and purchasing procedures Effective communication and interpersonal skills
Proficiency skills in keyboarding and file maintenance
Ability to work with numbers in an accurate and rapid manner
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Experience with Skyward software Experience:
Three years experience in the procurement and accounts payable field.
The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts or working conditions that may be assigned or skills that may be required.
Major Responsibilities and Duties: Purchasing
Assist with the purchase of materials and equipment for the district by competitive bids, competitive sealed proposals, requests for proposals, government catalog contract purchases, informal quotations, and negotiations following established district criteria and state purchasing rules. Assist with the preparation of all bidding documents, including notice and instructions to bidders, specifications, and form of proposal. Obtain and study comparative prices and Make purchasing decisions based on information obtained. Develop and maintain vendor database and bidder Monitor all purchase requisitions to determine correctness of information, calculations, coding, Revised 08/18/2021
Accounts Payable
Assist with the process of invoices, purchase orders and vendor Contact district personnel and vendors to correct or obtain information Review invoices, including computing discounts, and coding Administration
Work with staff regarding accounts payable Work cooperatively with district personnel to determine purchasing specifications, sources, availability, pricing, shipping, and receiving. Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable records. Other
Other duties as
Supervisory Responsibilities:
None.
Equipment Used:
Personal computer, printer, fax machine, copier, and calculator.
Working Conditions:
Mental Demands/Physical Demands/ Environmental Factors:
Repetitive hand motions; prolonged use of computer.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.