Falcon IT & Staffing Solutions
HR & Administrative Coordinator
Falcon IT & Staffing Solutions, Annapolis, Maryland, United States, 21403
Application
About the Role
Seeking a detail-oriented and adaptable HR & Administrative Coordinator to provide comprehensive support across human resources, recruiting, finance, subcontractor management, and executive administration. This junior-level role is ideal for candidates with 2-4 years of experience who thrive in a fast-paced environment and are eager to contribute to seamless business operations while supporting leadership and employees.
Job Responsibilities
Serve as a primary point of contact for employee inquiries and assist with HR-related concerns. Support onboarding and offboarding processes for employees and subcontractors. Maintain accurate and compliant personnel files and HR documentation. Coordinate performance reviews and employee engagement initiatives. Ensure accurate employee compensation and deductions for bi-weekly payroll. Prepare and submit monthly invoices in coordination with accounting and program managers. Track timekeeping and expense submissions to ensure timely and accurate billing. Review and approve invoices for accuracy prior to customer submission. Source, screen, and coordinate interviews for candidates across technical and administrative roles. Format and edit resumes to align with government proposal requirements and contract opportunities. Maintain an organized applicant tracking process and candidate pipeline. Provide executive support to the President incl.uding scheduling, meeting planning, and coordination. Prepare meeting agendas, document minutes, and follow up on action items. Make travel arrangements for engineers and staff, including flights, hotels, and itineraries. Assist with procurement of supplies, software tools, and other administrative needs. Manage subcontractor documentation, including agreements, onboarding materials, and invoice tracking. Coordinate with subcontractors to ensure compliance with contract terms and deliverables. Track expiration and renewal dates for subcontractor agreements and certifications. Required Skills
Human Resources Management Payroll Processing Invoice Processing Microsoft Word Microsoft Excel Microsoft Outlook Microsoft SharePoint Applicant Tracking Systems HRIS Platforms Travel Coordination
Preferred Skills
Government Contract Support Executive Meeting Planning Resume Formatting Subcontractor Management
Job Requirements
Bachelor's degree in Human Resources, Business Administration, or related field preferred. 2-4 years of experience in HR, administrative, or operational support roles. Strong organizational skills with high attention to detail and accuracy. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint). Familiarity with payroll systems and invoice processing tools. Excellent verbal and written communication skills. Ability to manage multiple tasks and prioritize effectively in a dynamic environment. Experience supporting government contracts or proposals is a plus. Familiarity with applicant tracking systems (ATS) and HRIS platforms is preferred. Prior experience with travel coordination and executive-level meeting planning is desirable.
Education Requirements
Degree: Bachelor
Major: Human Resources or Business Administration
About the Role
Seeking a detail-oriented and adaptable HR & Administrative Coordinator to provide comprehensive support across human resources, recruiting, finance, subcontractor management, and executive administration. This junior-level role is ideal for candidates with 2-4 years of experience who thrive in a fast-paced environment and are eager to contribute to seamless business operations while supporting leadership and employees.
Job Responsibilities
Serve as a primary point of contact for employee inquiries and assist with HR-related concerns. Support onboarding and offboarding processes for employees and subcontractors. Maintain accurate and compliant personnel files and HR documentation. Coordinate performance reviews and employee engagement initiatives. Ensure accurate employee compensation and deductions for bi-weekly payroll. Prepare and submit monthly invoices in coordination with accounting and program managers. Track timekeeping and expense submissions to ensure timely and accurate billing. Review and approve invoices for accuracy prior to customer submission. Source, screen, and coordinate interviews for candidates across technical and administrative roles. Format and edit resumes to align with government proposal requirements and contract opportunities. Maintain an organized applicant tracking process and candidate pipeline. Provide executive support to the President incl.uding scheduling, meeting planning, and coordination. Prepare meeting agendas, document minutes, and follow up on action items. Make travel arrangements for engineers and staff, including flights, hotels, and itineraries. Assist with procurement of supplies, software tools, and other administrative needs. Manage subcontractor documentation, including agreements, onboarding materials, and invoice tracking. Coordinate with subcontractors to ensure compliance with contract terms and deliverables. Track expiration and renewal dates for subcontractor agreements and certifications. Required Skills
Human Resources Management Payroll Processing Invoice Processing Microsoft Word Microsoft Excel Microsoft Outlook Microsoft SharePoint Applicant Tracking Systems HRIS Platforms Travel Coordination
Preferred Skills
Government Contract Support Executive Meeting Planning Resume Formatting Subcontractor Management
Job Requirements
Bachelor's degree in Human Resources, Business Administration, or related field preferred. 2-4 years of experience in HR, administrative, or operational support roles. Strong organizational skills with high attention to detail and accuracy. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint). Familiarity with payroll systems and invoice processing tools. Excellent verbal and written communication skills. Ability to manage multiple tasks and prioritize effectively in a dynamic environment. Experience supporting government contracts or proposals is a plus. Familiarity with applicant tracking systems (ATS) and HRIS platforms is preferred. Prior experience with travel coordination and executive-level meeting planning is desirable.
Education Requirements
Degree: Bachelor
Major: Human Resources or Business Administration