TopSourced Talent, LLC
Position Summary
The AP Specialist will be responsible for processing invoices and credit card receipts in a timely manner by properly coding them to the appropriate cost center and project. Process cash disbursements, reconcile vendor statements, and account reconciliation.
Position Responsibilities
Accounts Payable: 50 to 75 invoices per week and these invoices have the potential to cross over multiple legal entities. Sent in through an admin box in Outlook.
Print invoices Code Invoices - certain invoices are allocated to various construction / solar projects Tag invoices to construction draw Send out for Approval Scan into ERP system Save onto Company share drive in multiple folders - vendor invoice folder, construction draw folder, etc. Follow-up required with business is required
Credit Cards:
Ensure proper coding of credit card slips to construction jobs Enter credit cards slips into ERP system Save onto Company share drive in multiple folders - vendor invoice folder, construction draw folder, etc. Reconcile credit card slips to credit card statement Resolve any discrepancies Partner with business if credit card receipts and slips are missing Cash Disbursements:
Weekly payments - done each Thursday Draw funding - payments to vendors can be voluminous and payments are made as soon as we receive funding from private lender even if that date does not fall on a Thursday. Payments are made mainly through banking portals. Some vendor payments are done via credit card and Company check.
If Company check - have to load into banking portal for positive pay purposes Verify new payment instructions on the phone with vendors Back-up of all invoices sent to principals so that they can match up amounts with invoices before approving payment on bank portal.
Vendor Statements:
Reconcile vendor statements and resolve discrepancies by reaching out to vendors in a timely manner Communication with vendors regarding outstanding invoices and payment information AP Aging to General Ledger - Reconcile accounts payable subledger to general ledger and prepare appropriate account reconciliation - Needed for all Revity entities Participates with special projects as needed and/or other accounting tasks as needed Backup to Vendor Master Data Set Up and OnBoarding. Position Qualifications
5+ years' experience of Accounts Payable and Accounts Receivable experience Accounting degree, certification, or equal work experience Recent experience working in accounting or accounts payable QuickBooks experience Microsoft Office applications including Word, Excel, and Outlook
The AP Specialist will be responsible for processing invoices and credit card receipts in a timely manner by properly coding them to the appropriate cost center and project. Process cash disbursements, reconcile vendor statements, and account reconciliation.
Position Responsibilities
Accounts Payable: 50 to 75 invoices per week and these invoices have the potential to cross over multiple legal entities. Sent in through an admin box in Outlook.
Print invoices Code Invoices - certain invoices are allocated to various construction / solar projects Tag invoices to construction draw Send out for Approval Scan into ERP system Save onto Company share drive in multiple folders - vendor invoice folder, construction draw folder, etc. Follow-up required with business is required
Credit Cards:
Ensure proper coding of credit card slips to construction jobs Enter credit cards slips into ERP system Save onto Company share drive in multiple folders - vendor invoice folder, construction draw folder, etc. Reconcile credit card slips to credit card statement Resolve any discrepancies Partner with business if credit card receipts and slips are missing Cash Disbursements:
Weekly payments - done each Thursday Draw funding - payments to vendors can be voluminous and payments are made as soon as we receive funding from private lender even if that date does not fall on a Thursday. Payments are made mainly through banking portals. Some vendor payments are done via credit card and Company check.
If Company check - have to load into banking portal for positive pay purposes Verify new payment instructions on the phone with vendors Back-up of all invoices sent to principals so that they can match up amounts with invoices before approving payment on bank portal.
Vendor Statements:
Reconcile vendor statements and resolve discrepancies by reaching out to vendors in a timely manner Communication with vendors regarding outstanding invoices and payment information AP Aging to General Ledger - Reconcile accounts payable subledger to general ledger and prepare appropriate account reconciliation - Needed for all Revity entities Participates with special projects as needed and/or other accounting tasks as needed Backup to Vendor Master Data Set Up and OnBoarding. Position Qualifications
5+ years' experience of Accounts Payable and Accounts Receivable experience Accounting degree, certification, or equal work experience Recent experience working in accounting or accounts payable QuickBooks experience Microsoft Office applications including Word, Excel, and Outlook