Real Chemistry
At Real Chemistry, making the world a healthier place isn't just an aspiration-it's our everyday reality. Our drive to transform healthcare is informed by our blend of deep scientific expertise, human-centred creativity, and AI-driven insights, fostering a unique environment where innovation thrives and our people are impact-obsessed. As a global agency, we provide a full suite of services across healthcare communications and marketing to our clients, including top players in the pharmaceutical and biotech industries.
Our #LifeatRealChem culture is rooted in our people-we believe we are best together and are committed to excellence for both our clients and colleagues. Whether you're a seasoned professional or just starting your career, if you share our passion for healthcare and connection, we invite you to explore our opportunities.
Discover your purpose. Embrace innovation. Experience #LifeatRealChem.
Meeting Manager
Real Chemistry is a global health innovation company with offices across Europe and the US. We believe that the way to real, transformative change is through the uncommon combination of disciplines, technologies, and our greatest asset - our people. We are currently looking to add to our alchemic mix of more than 1,800 talented professionals. This is a great opportunity to join a dynamic, fast-growing global company committed to making the world a healthier place for all.
Job Summary:
Real Chemistry delivers exceptional meeting and speaker bureau experiences for pharmaceutical and biotech companies, as well as local, state, and national associations. The Meeting Manager is the bridge between the client and their meeting planning needs. This role brings expertise required for the planning and implementation of advisory boards, speaker trainings, global medical conferences, global congresses, investigator meetings, corporate events, and other sales/training meetings by acting as liaison and consultant between vendors, internal staff, client, and participants. The Meeting Manager is responsible for ensuring all logistical deliverables are compliant with client, corporate, and industry regulations; managing relationships with preferred vendors; managing and reconciling program budgets; reviewing and approving invoices; tracking cost savings; and the on-site execution of their programs. Site visits, often with short lead times, will also be required occasionally. This position conducts client status meetings, internal project meetings, and ensures adherence to quality standards. The Meeting Manager is in a position of leadership within the agency and must successfully partner with the Program Coordination and Compliance teams to manage projects within an account or spanning multiple accounts. The success of this position relies on the success of the team, meeting clients' expectations, partnering with cross-functional departments, and individual performance. The Meeting Manager must have full knowledge of and abide by all industry guidelines as well as possess the ability to lead others in this area to ensure the work that we do is in complete compliance with all regulations and client policies and procedures.
This is a hybrid role, based in any of our US offices-including New York City, Boston, Chicago, Carmel, or San Francisco-or remotely within the US, depending on team and business needs.
What you'll do
Account Management Responsibilities
Drive partnerships with clients by having and applying knowledge of their products and objectives Act as liaison between client and project teams, as well as vendors Ensure strategic and implementation objectives are met with each client project Support organic growth opportunities for the account through a strong understanding of Real Chemistry capabilities, client needs, and attention to buying signals Execute client status meetings and prepare all meeting materials Monitor the overall project scope from a client and account perspective and communicate scope changes when necessary Provide final approval on all deliverables to ensure strategic objectives are met Develop and communicate status reports with management and the client; monitor project and team results against client expectations
Project Management Responsibilities
Collaborate with cross-functional teams on project timelines and communication processes/requirements Ensure that all projects are delivered on time, within scope, and within budget Assist in the definition of project scope and objectives, involving all relevant stakeholders, during project initiation Develop detailed project budgets as part of the business development process Plan, schedule, and monitor work to meet quality targets in accordance with relevant guidelines Develop and/or manage complex logistical timelines Monitor project budgets, including transactions, on a weekly basis Collaborate with the Compliance & Reconciliation team and/or finance team members on revenue recognition/invoicing processes, as applicable Perform risk planning and mitigation to minimize project risks Participate in project audits, ensuring adherence to project management methodology Complete personal expense report on a monthly basis Skillfully resolve cross-functional issues, using intermediate problem-solving techniques
Administrative/Additional Functions
Help create service or departmental standard operating procedures Participate in continuing professional development activities Act as mentor to junior staff This position may require overnight/weekend travel (up to 30%) This position is required to work occasional nonstandard work hours (up to 20%) in accordance with project needs, deadlines, deliverables, and urgent client requests This position is a perfect fit for you if:
You are adaptable, resilient, and OK with adjusting your scope, responsibilities, and focus as we grow. When things change, so do we. We're always evolving. You are proactive, driven, and resourceful with strong prioritization skills and a desire to dive into the data. You are highly organized self-starter, able to work independently and under tight deadlines. What you should have:
Associate's degree required; Bachelor's degree preferred Minimum of 3 years of logistical meeting management experience required Logistical meeting management experience within the pharmaceutical industry preferred Minimum of 3 years of experience in budget management Project management/leadership experience preferred CMP certification preferred but not required
Pay Range:
$64,000-$74,000
This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on job-related, non-discriminatory factors including but not limited to work experience, skills, certifications, and geographical location. The Company reserves the right to modify this pay range at any time.
Real Chemistry is proud to be Great Place to Work® certified; check out what our people shared about our culture and workplace on our Great Places to Work Profile here.
We believe we can do our best when feeling our best, which is why we've put together a benefits program designed to give you the support you and your family need at every stage of life. Real Chemistry offers a comprehensive benefit program and perks, tailored to your region. Globally, this includes offices in our key markets with free snacks to keep you running all day long, generous holiday and paid time off, options for private medical, dental, and vison plans, and support in saving for the future. Other perks include mental wellness coaching and support and access to more than 13,000 online classes with LinkedIn Learning. Learn more about our great benefits and perks and search specific offerings in your region at: www.realchemistrybenefits.com.
Working with Real HART: Since the pandemic, we have adapted to how our people told us they want to work. We have office locations in cities in the US, UK, and Europe with many employees and clients that serve as hubs where and when they need us. For employees who are within an hour of one of our offices, we expect attendance in the office two days per week, either at a Real Chemistry office or onsite with clients. We are also actively opening new office locations, so if one opens near you, our Real HART policy will apply. We are not looking for attendance for the sake of attendance but believe that the opportunity to coordinate in-office team meetings, 1:1 meetings with managers, taking advantage of on-site learning, and connecting with client partners is a critical to delivering on our purpose of making healthcare what it should be. Outside of these offices, we have regions, where people work remotely but come together quarterly for collaboration, culture and learning opportunities. We call this our Real Hybrid and Regional Teams (Real HART) approach. Real Chemistry believes we are best together - and our workplace strategy fosters connection and collaboration in person - but also supports flexibility for our people.
Real Chemistry is an Equal Opportunity employer. We continually strive to build and sustain an inclusive and equitable work environment where our employees feel empowered to leverage all they bring from their personal lived experience and professional expertise, to make our team the best in the industry. We encourage motivated and qualified applicants to apply without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity/expression, ethnic or national origin, age, physical or mental disability, genetic information, marital information, or any other characteristic protected by federal, state, or local employment discrimination laws where Real Chemistry operates. Should you require accommodations throughout the interview process please let your recruiter know.
*Notice: Real Chemistry and its affiliates' names are being misused by scammers through messaging services, fake websites, and apps. Do not share personal or financial information or make payments to any unverified sources claiming to be connected to Real Chemistry. We are working to stop these unauthorized activities and protect our community. Read more here.
Our #LifeatRealChem culture is rooted in our people-we believe we are best together and are committed to excellence for both our clients and colleagues. Whether you're a seasoned professional or just starting your career, if you share our passion for healthcare and connection, we invite you to explore our opportunities.
Discover your purpose. Embrace innovation. Experience #LifeatRealChem.
Meeting Manager
Real Chemistry is a global health innovation company with offices across Europe and the US. We believe that the way to real, transformative change is through the uncommon combination of disciplines, technologies, and our greatest asset - our people. We are currently looking to add to our alchemic mix of more than 1,800 talented professionals. This is a great opportunity to join a dynamic, fast-growing global company committed to making the world a healthier place for all.
Job Summary:
Real Chemistry delivers exceptional meeting and speaker bureau experiences for pharmaceutical and biotech companies, as well as local, state, and national associations. The Meeting Manager is the bridge between the client and their meeting planning needs. This role brings expertise required for the planning and implementation of advisory boards, speaker trainings, global medical conferences, global congresses, investigator meetings, corporate events, and other sales/training meetings by acting as liaison and consultant between vendors, internal staff, client, and participants. The Meeting Manager is responsible for ensuring all logistical deliverables are compliant with client, corporate, and industry regulations; managing relationships with preferred vendors; managing and reconciling program budgets; reviewing and approving invoices; tracking cost savings; and the on-site execution of their programs. Site visits, often with short lead times, will also be required occasionally. This position conducts client status meetings, internal project meetings, and ensures adherence to quality standards. The Meeting Manager is in a position of leadership within the agency and must successfully partner with the Program Coordination and Compliance teams to manage projects within an account or spanning multiple accounts. The success of this position relies on the success of the team, meeting clients' expectations, partnering with cross-functional departments, and individual performance. The Meeting Manager must have full knowledge of and abide by all industry guidelines as well as possess the ability to lead others in this area to ensure the work that we do is in complete compliance with all regulations and client policies and procedures.
This is a hybrid role, based in any of our US offices-including New York City, Boston, Chicago, Carmel, or San Francisco-or remotely within the US, depending on team and business needs.
What you'll do
Account Management Responsibilities
Drive partnerships with clients by having and applying knowledge of their products and objectives Act as liaison between client and project teams, as well as vendors Ensure strategic and implementation objectives are met with each client project Support organic growth opportunities for the account through a strong understanding of Real Chemistry capabilities, client needs, and attention to buying signals Execute client status meetings and prepare all meeting materials Monitor the overall project scope from a client and account perspective and communicate scope changes when necessary Provide final approval on all deliverables to ensure strategic objectives are met Develop and communicate status reports with management and the client; monitor project and team results against client expectations
Project Management Responsibilities
Collaborate with cross-functional teams on project timelines and communication processes/requirements Ensure that all projects are delivered on time, within scope, and within budget Assist in the definition of project scope and objectives, involving all relevant stakeholders, during project initiation Develop detailed project budgets as part of the business development process Plan, schedule, and monitor work to meet quality targets in accordance with relevant guidelines Develop and/or manage complex logistical timelines Monitor project budgets, including transactions, on a weekly basis Collaborate with the Compliance & Reconciliation team and/or finance team members on revenue recognition/invoicing processes, as applicable Perform risk planning and mitigation to minimize project risks Participate in project audits, ensuring adherence to project management methodology Complete personal expense report on a monthly basis Skillfully resolve cross-functional issues, using intermediate problem-solving techniques
Administrative/Additional Functions
Help create service or departmental standard operating procedures Participate in continuing professional development activities Act as mentor to junior staff This position may require overnight/weekend travel (up to 30%) This position is required to work occasional nonstandard work hours (up to 20%) in accordance with project needs, deadlines, deliverables, and urgent client requests This position is a perfect fit for you if:
You are adaptable, resilient, and OK with adjusting your scope, responsibilities, and focus as we grow. When things change, so do we. We're always evolving. You are proactive, driven, and resourceful with strong prioritization skills and a desire to dive into the data. You are highly organized self-starter, able to work independently and under tight deadlines. What you should have:
Associate's degree required; Bachelor's degree preferred Minimum of 3 years of logistical meeting management experience required Logistical meeting management experience within the pharmaceutical industry preferred Minimum of 3 years of experience in budget management Project management/leadership experience preferred CMP certification preferred but not required
Pay Range:
$64,000-$74,000
This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on job-related, non-discriminatory factors including but not limited to work experience, skills, certifications, and geographical location. The Company reserves the right to modify this pay range at any time.
Real Chemistry is proud to be Great Place to Work® certified; check out what our people shared about our culture and workplace on our Great Places to Work Profile here.
We believe we can do our best when feeling our best, which is why we've put together a benefits program designed to give you the support you and your family need at every stage of life. Real Chemistry offers a comprehensive benefit program and perks, tailored to your region. Globally, this includes offices in our key markets with free snacks to keep you running all day long, generous holiday and paid time off, options for private medical, dental, and vison plans, and support in saving for the future. Other perks include mental wellness coaching and support and access to more than 13,000 online classes with LinkedIn Learning. Learn more about our great benefits and perks and search specific offerings in your region at: www.realchemistrybenefits.com.
Working with Real HART: Since the pandemic, we have adapted to how our people told us they want to work. We have office locations in cities in the US, UK, and Europe with many employees and clients that serve as hubs where and when they need us. For employees who are within an hour of one of our offices, we expect attendance in the office two days per week, either at a Real Chemistry office or onsite with clients. We are also actively opening new office locations, so if one opens near you, our Real HART policy will apply. We are not looking for attendance for the sake of attendance but believe that the opportunity to coordinate in-office team meetings, 1:1 meetings with managers, taking advantage of on-site learning, and connecting with client partners is a critical to delivering on our purpose of making healthcare what it should be. Outside of these offices, we have regions, where people work remotely but come together quarterly for collaboration, culture and learning opportunities. We call this our Real Hybrid and Regional Teams (Real HART) approach. Real Chemistry believes we are best together - and our workplace strategy fosters connection and collaboration in person - but also supports flexibility for our people.
Real Chemistry is an Equal Opportunity employer. We continually strive to build and sustain an inclusive and equitable work environment where our employees feel empowered to leverage all they bring from their personal lived experience and professional expertise, to make our team the best in the industry. We encourage motivated and qualified applicants to apply without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity/expression, ethnic or national origin, age, physical or mental disability, genetic information, marital information, or any other characteristic protected by federal, state, or local employment discrimination laws where Real Chemistry operates. Should you require accommodations throughout the interview process please let your recruiter know.
*Notice: Real Chemistry and its affiliates' names are being misused by scammers through messaging services, fake websites, and apps. Do not share personal or financial information or make payments to any unverified sources claiming to be connected to Real Chemistry. We are working to stop these unauthorized activities and protect our community. Read more here.