Texas A&M
Program Coordinator II, Academic and Faculty Affairs Office
Texas A&M, Bryan, Texas, United States, 77808
Job Title
Program Coordinator II, Academic and Faculty Affairs Office
Agency
Texas A&M University Health Science Center
Department
College Of Nursing
Proposed Minimum Salary
$3,750.00 monthly
Job Location
Bryan, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Int
egrity, and Selfless Service.
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Program Coordinator II, under general supervision, works collaboratively with College of Nursing leadership to plan, develop and implement programs.
What you need to know
Tr avel may be required.
Required Education and Experience
Bachelor’s degree in applicable field or equivalent combination of education and experience
Four years of administration, higher education, or related experience.
Preferred Qualifications
Master’s degree or equivalent combination of education and experience
Degree in hospitality management, public relations, communications, or related field
Three years of event coordination, hospitality, alumni relations, marketing and communications, or closely related experience.
Previous experience working in Higher Education
Experience working with customer relationship management (CRM) tools
Strong customer service and/or hospitality skills
Experience with budgeting and financial management
Knowledge, Skills, and Abilities
Ability to multi-task and work cooperatively with others.
Strong organizational skills
Strong communication and interpersonal skills
Knowledge of word processing, spreadsheet, and database applications.
Verbal and written communication skills
Responsibilities:
Event Planning and Coordination
Coordinate high-quality, internal and external events for the College of Nursing, including scheduling, design, production, and staffing for events such as ceremonies, receptions, college-wide meetings/gatherings and outreach activities
Liaise with all stakeholders during the event planning process, including college leadership, vendors and more; and chair event committees and working groups
Collaborate with marketing and communications to publicize and promote events
Draft correspondence, invitations, thank you notes, presentations, and other event-related communication
Oversee event budgets in collaboration with the Office of Business Affairs
Serve as on-site coordinator and provide logistical support for events, including set up, tear down and follow-up processes
Coordinate post-event review, after-action meetings, and follow-up
Assists in establishing short and long term goals and strategic planning
Collaborates with others to create new and expanded programs
Assists in establishing goals, objectives, policies and procedures
Former Student Relations
Develop engagement strategy for former students through outreach activities, event planning, targeted communication, and more
Create, maintain, and serve as administrator of the former student database via a customer relationship management (CRM) tool to be shared with student affairs, academic and faculty affairs, marketing and communications, and other stakeholders
Develop and serve as liaison to the former student council and its board of directors, which will advise on outreach programming, membership, and similar activities
Serve as the College of Nursing’s primary point of contact to the Association of Former Students of Texas A&M
Create and moderate a closed online community to connect and facilitate networking between current and former students
Collaborate with faculty and staff to identify former student involvement in mentorship, guest lectures, clinical partnerships, and more
Organize and schedule meetings for alumni groups; send invitations, prepare agendas, take minutes, track dues, and create invoices
Assist marketing and communications office with identifying stories of interest featuring former students
Administrative Duties
Assist with purchasing and other administrative tasks for the Academic and Faculty Affairs Office
May support advancement-related student groups
Collaborates with the Academic Assessment and Evaluation Manager to collect, compile and analyze data for assessment and evaluation
Tracks employment data of former students to support accreditation and program evaluation
Prepares reports on program activities
May assist with supervision of student workers as needed
Develops and updates training materials and delivers training as needed
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.
Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.
Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums
12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)
and at least
eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)
each month
Automatic enrollment in the
Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)
Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
Professional Development: All employees have access to free
LinkedIn Learning (https://linkedinlearning.tamu.edu/)
training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)
for completing a degree while a Texas A&M employee
Living Well , (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Program Coordinator II, Academic and Faculty Affairs Office
Agency
Texas A&M University Health Science Center
Department
College Of Nursing
Proposed Minimum Salary
$3,750.00 monthly
Job Location
Bryan, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Int
egrity, and Selfless Service.
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Program Coordinator II, under general supervision, works collaboratively with College of Nursing leadership to plan, develop and implement programs.
What you need to know
Tr avel may be required.
Required Education and Experience
Bachelor’s degree in applicable field or equivalent combination of education and experience
Four years of administration, higher education, or related experience.
Preferred Qualifications
Master’s degree or equivalent combination of education and experience
Degree in hospitality management, public relations, communications, or related field
Three years of event coordination, hospitality, alumni relations, marketing and communications, or closely related experience.
Previous experience working in Higher Education
Experience working with customer relationship management (CRM) tools
Strong customer service and/or hospitality skills
Experience with budgeting and financial management
Knowledge, Skills, and Abilities
Ability to multi-task and work cooperatively with others.
Strong organizational skills
Strong communication and interpersonal skills
Knowledge of word processing, spreadsheet, and database applications.
Verbal and written communication skills
Responsibilities:
Event Planning and Coordination
Coordinate high-quality, internal and external events for the College of Nursing, including scheduling, design, production, and staffing for events such as ceremonies, receptions, college-wide meetings/gatherings and outreach activities
Liaise with all stakeholders during the event planning process, including college leadership, vendors and more; and chair event committees and working groups
Collaborate with marketing and communications to publicize and promote events
Draft correspondence, invitations, thank you notes, presentations, and other event-related communication
Oversee event budgets in collaboration with the Office of Business Affairs
Serve as on-site coordinator and provide logistical support for events, including set up, tear down and follow-up processes
Coordinate post-event review, after-action meetings, and follow-up
Assists in establishing short and long term goals and strategic planning
Collaborates with others to create new and expanded programs
Assists in establishing goals, objectives, policies and procedures
Former Student Relations
Develop engagement strategy for former students through outreach activities, event planning, targeted communication, and more
Create, maintain, and serve as administrator of the former student database via a customer relationship management (CRM) tool to be shared with student affairs, academic and faculty affairs, marketing and communications, and other stakeholders
Develop and serve as liaison to the former student council and its board of directors, which will advise on outreach programming, membership, and similar activities
Serve as the College of Nursing’s primary point of contact to the Association of Former Students of Texas A&M
Create and moderate a closed online community to connect and facilitate networking between current and former students
Collaborate with faculty and staff to identify former student involvement in mentorship, guest lectures, clinical partnerships, and more
Organize and schedule meetings for alumni groups; send invitations, prepare agendas, take minutes, track dues, and create invoices
Assist marketing and communications office with identifying stories of interest featuring former students
Administrative Duties
Assist with purchasing and other administrative tasks for the Academic and Faculty Affairs Office
May support advancement-related student groups
Collaborates with the Academic Assessment and Evaluation Manager to collect, compile and analyze data for assessment and evaluation
Tracks employment data of former students to support accreditation and program evaluation
Prepares reports on program activities
May assist with supervision of student workers as needed
Develops and updates training materials and delivers training as needed
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.
Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.
Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums
12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)
and at least
eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)
each month
Automatic enrollment in the
Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)
Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
Professional Development: All employees have access to free
LinkedIn Learning (https://linkedinlearning.tamu.edu/)
training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)
for completing a degree while a Texas A&M employee
Living Well , (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.