Youngstown State University, OH
Coordinator, Grants and Restricted Accounting
Youngstown State University, OH, Youngstown, Ohio, United States, 44502
Salary:
$43,372.00 - $51,000.00 Annually Location :
Youngstown, Ohio Job Type:
Professional Administrative Job Number:
202500146 Division:
Finance & Business Operations Department:
Controller's Office Opening Date:
06/24/2025 Bargaining Unit Status:
Association of Professional Administrative Staff (APAS) Salary Grade:
L4 Full-time Equivalency:
1.0
Summary of Position
Administers accounting functions for grants, contracts, and revenue producing activities for applicable funds, including but not limited to Excellence Training Center (ETC) and Workforce Education and Innovation (WEI) including all aspects of support for financial processing, analysis, reporting, and compliance.Ensures the daily function of operations and services related to any assigned program, initiative, or objective. Works under general supervision and may make some work procedural decisions which do not contravene policies; generally, determines work sequences (which task comes first) within any department/divisional guidelines. Position Information Essential Functions and Responsibilities:
Analyzes data submitted to determine rationale for entry to accounting ledgers; ensures conformity with generally accepted accounting principles and university procedures. Examines and interprets accounting pronouncements and regulatory publications to determine their applicability to university processes; documents applicable guidelines and makes recommendations for implementation. Interprets grant and contract award terms and sponsor guidelines that affect financial issues and assists Principal Investigators (PIs) and other administrators as needed. Provides customer service and financial technical support to PIs and staff on issues that may impact the fiscal administration of a project. Analyzes financial data to ensure conformity with regulatory and contractual requirements. Ensures grant recipients' adherence to applicable rules and regulations and university policies governing grant expenditures. Elevates non-compliance internally as needed. Manages federal and state financial aid grants and loans accounting functions by performing budget set-up/monitoring, journal processing, forms review, reconciliation, reporting, compliance, and fund close-out. Monitors for return of funds, performs annual reporting requirements, and prepares related audit requests. Prepares and/or reviews complex original and adjusting journal entries relative to monthly, quarterly, and annual accounting cycles and accounting period closes. Participates in conducting year-end closing of general ledgers and preparing annual financial statements for external audit. Performs audits of accounts to ensure financial accuracy and compliance with applicable guidelines. Prepares complex financial, statutory, and management reports for internal and/or external use. Coordinates billing process for grants, contracts, and revenue producing activity including preparation and submission of invoices and follow-up on outstanding receivables. Coordinates and prepares time and effort and university match reports; maintains logs to ensure compliance. Analyzes and calculates complex allocations such as indirect cost, cost sharing, fringe benefit adjustments, and payroll corrections. Reviews quotes and new equipment templates for revenue producing activities as needed. Participates in Equipment Usage Service Center set up and monthly activity processing and annual review process. Monitors grant, contract, and revenue producing budgets and accounting activity. Prepares and enters budget modifications. Participates in PI and financial manager training. Assists with faculty reassign time and subaward monitoring. Assists in preparation of indirect cost proposal. Serves as a backup to staff as needed. Regularly communicates with supervisor and other staff, including student workers, as required or needed in the completion of daily tasks in support of overall goals and objectives. Prepares and maintains accurate records of daily tasks in accordance with applicable policies and procedures and assures timely communication with supervisor, staff, and students where appropriate. Remains informed of current developments and procedures pertinent to duties; participates in staff development activities; attends meetings, conferences, and other events. Other Functions and Responsibilities:
Assists with training new hires. Performs other duties as assigned and/or required that are within the level of responsibility for this classification at the discretion of the supervisor. Equipment Operated:
Computer and all other standard office equipment. Work Schedule:
Typically, Monday through Friday. Potential for some remote work after probationary period. Supervision Exercised:
May exercise supervision over student employees. Reports to:
Associate Controller and Director of Grants Accounting
Qualifications and Competencies Required Certifications, Training, and/or Licensures:
None Knowledge, Skills, and Abilities: Knowledge of: applicable federal regulations such as Uniform Grant Guidance*; university policies and procedures*; office practices and procedures; department/division goals and objectives*; department/division policies and procedures*; workplace safety practices and procedures*; English grammar and spelling; records management; office management. Skill in: written and verbal communication; use of Microsoft Office products; use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division*. Ability to: work collegially; define problems, collect data, establish facts, and draw valid conclusions; determine material and equipment needs; calculate fractions, decimals, and percentages; compile and prepare reports; use proper research methods to gather data; understand a variety of written and/or verbal communications; prepare accurate documentation; maintain records according to established procedures; effectively interact with personnel and public to answer routine questions; train or instruct others; move quickly and effectively from one task to another; work independently and in a team environment; develop and maintain effective working relationships. (*) Developed after employment. Minimum Qualifications:
At least a bachelor's degree in accounting and one year of accounting experience. Preferred Qualifications:
Fund accounting experience in higher education, using Banner or a similar system. Demonstrated cost accounting (manufacturing accounting) and public accounting experience. CPA certification. At Youngstown State University we are committed to a comprehensive employee benefit program that helps our employees live healthy, feel secure, and maintain a work/life balance. YSU offers two options for medical plans, optional dental and vision insurance and life insurance. These plans are reviewed annually to maintain competitiveness while being cost effective. In addition, YSU offers tuition remission, 403(b) and 457 retirement planning options, as well as state pension programs and optional voluntary life insurance benefits. Medical Mutual of Ohio Medical plans Dental Benefits Vision Benefits Group Life Insurance (University Sponsored and Voluntary) Group Long Term Disability (University Sponsored and Voluntary) Flexible Spending Account Health Savings Account Tuition remission Employee Assistance Program Wellness Initiatives Sick Leave Vacation Accrual Paid Holidays State Retirement Programs 403b and 457b Voluntary Retirement Options 01
Do you have at least a bachelor's degree in accounting?
Yes No
02
Do you have at least one year of accounting experience?
Yes No
03
What is the highest level of education that you have attained?
Did not complete high school. High school diploma/GED or equivalent Some college Associate's degree Bachelor's degree Master's degree Doctoral degree Post doctoral degree Juris doctor degree
04
Please describe your related experience, including information describing how you meet the minimum qualifications for this position. Required Question
$43,372.00 - $51,000.00 Annually Location :
Youngstown, Ohio Job Type:
Professional Administrative Job Number:
202500146 Division:
Finance & Business Operations Department:
Controller's Office Opening Date:
06/24/2025 Bargaining Unit Status:
Association of Professional Administrative Staff (APAS) Salary Grade:
L4 Full-time Equivalency:
1.0
Summary of Position
Administers accounting functions for grants, contracts, and revenue producing activities for applicable funds, including but not limited to Excellence Training Center (ETC) and Workforce Education and Innovation (WEI) including all aspects of support for financial processing, analysis, reporting, and compliance.Ensures the daily function of operations and services related to any assigned program, initiative, or objective. Works under general supervision and may make some work procedural decisions which do not contravene policies; generally, determines work sequences (which task comes first) within any department/divisional guidelines. Position Information Essential Functions and Responsibilities:
Analyzes data submitted to determine rationale for entry to accounting ledgers; ensures conformity with generally accepted accounting principles and university procedures. Examines and interprets accounting pronouncements and regulatory publications to determine their applicability to university processes; documents applicable guidelines and makes recommendations for implementation. Interprets grant and contract award terms and sponsor guidelines that affect financial issues and assists Principal Investigators (PIs) and other administrators as needed. Provides customer service and financial technical support to PIs and staff on issues that may impact the fiscal administration of a project. Analyzes financial data to ensure conformity with regulatory and contractual requirements. Ensures grant recipients' adherence to applicable rules and regulations and university policies governing grant expenditures. Elevates non-compliance internally as needed. Manages federal and state financial aid grants and loans accounting functions by performing budget set-up/monitoring, journal processing, forms review, reconciliation, reporting, compliance, and fund close-out. Monitors for return of funds, performs annual reporting requirements, and prepares related audit requests. Prepares and/or reviews complex original and adjusting journal entries relative to monthly, quarterly, and annual accounting cycles and accounting period closes. Participates in conducting year-end closing of general ledgers and preparing annual financial statements for external audit. Performs audits of accounts to ensure financial accuracy and compliance with applicable guidelines. Prepares complex financial, statutory, and management reports for internal and/or external use. Coordinates billing process for grants, contracts, and revenue producing activity including preparation and submission of invoices and follow-up on outstanding receivables. Coordinates and prepares time and effort and university match reports; maintains logs to ensure compliance. Analyzes and calculates complex allocations such as indirect cost, cost sharing, fringe benefit adjustments, and payroll corrections. Reviews quotes and new equipment templates for revenue producing activities as needed. Participates in Equipment Usage Service Center set up and monthly activity processing and annual review process. Monitors grant, contract, and revenue producing budgets and accounting activity. Prepares and enters budget modifications. Participates in PI and financial manager training. Assists with faculty reassign time and subaward monitoring. Assists in preparation of indirect cost proposal. Serves as a backup to staff as needed. Regularly communicates with supervisor and other staff, including student workers, as required or needed in the completion of daily tasks in support of overall goals and objectives. Prepares and maintains accurate records of daily tasks in accordance with applicable policies and procedures and assures timely communication with supervisor, staff, and students where appropriate. Remains informed of current developments and procedures pertinent to duties; participates in staff development activities; attends meetings, conferences, and other events. Other Functions and Responsibilities:
Assists with training new hires. Performs other duties as assigned and/or required that are within the level of responsibility for this classification at the discretion of the supervisor. Equipment Operated:
Computer and all other standard office equipment. Work Schedule:
Typically, Monday through Friday. Potential for some remote work after probationary period. Supervision Exercised:
May exercise supervision over student employees. Reports to:
Associate Controller and Director of Grants Accounting
Qualifications and Competencies Required Certifications, Training, and/or Licensures:
None Knowledge, Skills, and Abilities: Knowledge of: applicable federal regulations such as Uniform Grant Guidance*; university policies and procedures*; office practices and procedures; department/division goals and objectives*; department/division policies and procedures*; workplace safety practices and procedures*; English grammar and spelling; records management; office management. Skill in: written and verbal communication; use of Microsoft Office products; use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division*. Ability to: work collegially; define problems, collect data, establish facts, and draw valid conclusions; determine material and equipment needs; calculate fractions, decimals, and percentages; compile and prepare reports; use proper research methods to gather data; understand a variety of written and/or verbal communications; prepare accurate documentation; maintain records according to established procedures; effectively interact with personnel and public to answer routine questions; train or instruct others; move quickly and effectively from one task to another; work independently and in a team environment; develop and maintain effective working relationships. (*) Developed after employment. Minimum Qualifications:
At least a bachelor's degree in accounting and one year of accounting experience. Preferred Qualifications:
Fund accounting experience in higher education, using Banner or a similar system. Demonstrated cost accounting (manufacturing accounting) and public accounting experience. CPA certification. At Youngstown State University we are committed to a comprehensive employee benefit program that helps our employees live healthy, feel secure, and maintain a work/life balance. YSU offers two options for medical plans, optional dental and vision insurance and life insurance. These plans are reviewed annually to maintain competitiveness while being cost effective. In addition, YSU offers tuition remission, 403(b) and 457 retirement planning options, as well as state pension programs and optional voluntary life insurance benefits. Medical Mutual of Ohio Medical plans Dental Benefits Vision Benefits Group Life Insurance (University Sponsored and Voluntary) Group Long Term Disability (University Sponsored and Voluntary) Flexible Spending Account Health Savings Account Tuition remission Employee Assistance Program Wellness Initiatives Sick Leave Vacation Accrual Paid Holidays State Retirement Programs 403b and 457b Voluntary Retirement Options 01
Do you have at least a bachelor's degree in accounting?
Yes No
02
Do you have at least one year of accounting experience?
Yes No
03
What is the highest level of education that you have attained?
Did not complete high school. High school diploma/GED or equivalent Some college Associate's degree Bachelor's degree Master's degree Doctoral degree Post doctoral degree Juris doctor degree
04
Please describe your related experience, including information describing how you meet the minimum qualifications for this position. Required Question