San Benito Fire Department
Position Type:
Secretarial/Clerical
Date Posted: 10/29/2025
Location: San Benito Central Office
Closing Date: Until Position is Filled
Job Title:
Clerk, Human Resources
Exemption Status:
Non-Exempt Reports to:
Ex. Dir, Administrative Services
Pay Grade:
04 Works with:
District Personnel
Days:
226 Dept. /School:
Human Resources
Primary Purpose:
The primary role of the position is to assist in carrying out in an efficient and productive manner, the responsibilities of the office of Human Resources. Receives, processes, and maintains files and records for applicants and employees of the district. Monitors access to human resource (HR) records and maintains proper security and confidentiality. Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the human resources office. Prerequisites: High School Diploma or GED; and
Special Knowledge/Skills:
Proficient in typing and secretarial skills
Experience:
Two years secretarial/HR experience. Major Responsibilities and Duties: Receive and direct incoming calls, take reliable messages, and route to appropriate staff. Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security. Maintain files for all employees and applicants, including receiving and routing of changes (e.g., name, address changes). Process requests for official district records, including maintaining log of records requests, retrieving documents, copying, and mailing records. Respond to requests for verification of employment. Prepare and maintain employee service records. Maintains confidentiality of all personnel actions and information. Maintains high level of ethical behavior as expected of all District employees. Ensures that all signatures are completed on contracts/employment documents and copies are filled and / or distributed appropriately. Updates employee files to document personnel action(s) and to provide information for payroll and historical tracking; files employment documents in a timely manner.
Compiles data from HR System and personnel records and prepares reports in a timely manner. Maintains accurate, organized and current file records. Prepares verification forms and related correspondence and notifications in a timely manner.
13. Prepares correspondence, reports, or documents, copying information from one record to another; proofreads and makes corrections.
14. Assists with preparation of materials and arrangements for employee training and in-service sessions, special projects and events (such as annual employee recognition ceremony).
15. Assists with front desk duty whenever the receptionist is absent.
16. Other duties as assigned by supervisor.
Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used:
Standard office equipment including personal computer and peripherals Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion:
Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting:
Occasional light lifting and carrying (less than 15 pounds) Environment:
May work prolonged or irregular hours Mental Demands:
Work with frequent interruptions; maintain emotional control under stress
Date Posted: 10/29/2025
Location: San Benito Central Office
Closing Date: Until Position is Filled
Job Title:
Clerk, Human Resources
Exemption Status:
Non-Exempt Reports to:
Ex. Dir, Administrative Services
Pay Grade:
04 Works with:
District Personnel
Days:
226 Dept. /School:
Human Resources
Primary Purpose:
The primary role of the position is to assist in carrying out in an efficient and productive manner, the responsibilities of the office of Human Resources. Receives, processes, and maintains files and records for applicants and employees of the district. Monitors access to human resource (HR) records and maintains proper security and confidentiality. Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the human resources office. Prerequisites: High School Diploma or GED; and
Special Knowledge/Skills:
Proficient in typing and secretarial skills
Experience:
Two years secretarial/HR experience. Major Responsibilities and Duties: Receive and direct incoming calls, take reliable messages, and route to appropriate staff. Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security. Maintain files for all employees and applicants, including receiving and routing of changes (e.g., name, address changes). Process requests for official district records, including maintaining log of records requests, retrieving documents, copying, and mailing records. Respond to requests for verification of employment. Prepare and maintain employee service records. Maintains confidentiality of all personnel actions and information. Maintains high level of ethical behavior as expected of all District employees. Ensures that all signatures are completed on contracts/employment documents and copies are filled and / or distributed appropriately. Updates employee files to document personnel action(s) and to provide information for payroll and historical tracking; files employment documents in a timely manner.
Compiles data from HR System and personnel records and prepares reports in a timely manner. Maintains accurate, organized and current file records. Prepares verification forms and related correspondence and notifications in a timely manner.
13. Prepares correspondence, reports, or documents, copying information from one record to another; proofreads and makes corrections.
14. Assists with preparation of materials and arrangements for employee training and in-service sessions, special projects and events (such as annual employee recognition ceremony).
15. Assists with front desk duty whenever the receptionist is absent.
16. Other duties as assigned by supervisor.
Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used:
Standard office equipment including personal computer and peripherals Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion:
Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting:
Occasional light lifting and carrying (less than 15 pounds) Environment:
May work prolonged or irregular hours Mental Demands:
Work with frequent interruptions; maintain emotional control under stress