Exeter School Administrative Unit 16
Office and Data Manager
Exeter School Administrative Unit 16, Exeter, New Hampshire, us, 03833
Position Type:
Administrative Assistant/Clerical/Secretary
Date Posted: 10/28/2025
Location: Exeter Adult Education
Date Available: As soon as possible
Closing Date: Until filled
Adult Education Office and Data Manager
POSITION SUMMARY
Exeter Adult Education seeks a highly organized and detail-oriented
Office and Data Manager
to support the daily operations of our adult education center. This position plays a critical role in ensuring compliance with federal and state grant requirements under the Workforce Innovation and Opportunity Act (WIOA). The Office and Data Manager oversees data and reporting through the NH Department of Education's LACES system, assist with fiscal processes, and provide administrative, technology, and communication support to staff, students, and community partners. This is a dynamic, year-round position ideal for someone who enjoys a varied workday and meaningful engagement with adult learners and educators.
ESSENTIAL DUTIES
Data and Financial Management Serve as the local LACES Data Manager for all ABE, ASE, and ESL programs. Ensure accurate entry and verification of student registrations, attendance, assessments, and outcomes. Generate and submit required NH DOE and WIOA performance reports in collaboration with the Director. Monitor data quality, provide staff training, and implement updates per NH DOE guidance. Process tuition payments, deposits, and financial documentation for federal and local accounts. Prepare purchase orders, requisitions, and invoices for district and grant-funded expenditures. Manage billing for partnering districts, Vocational Rehabilitation, NH Employment Program, and other agencies. Maintain accurate fiscal records to ensure alignment with allowable WIOA costs and reporting standards. Office and Program Administration
Greet and assist students, instructors, and community members with professionalism and care. Manage office communication (phone, email, mail, interoffice correspondence, and digital inquiries). Assist with new student onboarding and orientation in collaboration with the Director and other key stakeholders. Maintain confidential student records in compliance with FERPA and district policies. Coordinate with district departments and school staff to ensure smooth program operations. Manage the front office environment, including organization, cleanliness, and overall presentation of the physical space to ensure a welcoming and professional atmosphere Oversee the organization and maintenance of active and inactive student files, including the bi-annual file purge and record retention process. Coordinate and assist with office and program events, including setup, materials, logistics, and ensuring a welcoming environment for staff and participants. Technology and Reporting
Utilize and manage software systems including LACES, Google Workspace, Microsoft Office, Publisher, Joomla, DT Register, and Authorize.net. Prepare data reports, mail merges, flyers, and communications as needed. Update the Exeter Adult Education website and social media pages to promote programs and support enrollment. Collaborate with IT staff from SAU 16, Seacoast School of Technology, and Great Bay Education Charter School to ensure secure technology access and troubleshooting. Provide LACES and technology training to staff and assist with troubleshooting. Enrichment and Community Education
Recruit, hire, and onboard enrichment instructors. Coordinate 40+ enrichment courses per semester, including contracts, tuition rates, supply ordering, and schedules. Design and distribute seasonal brochures, flyers, and public relations materials. Submit press releases and collaborate with media outlets to promote adult education opportunities. Represent Exeter Adult Education at community events, job fairs, and local partnerships. Diploma and High School Equivalency (HiSET®) Support
Maintain testing center compliance and security for all HSE records and materials. Process grades, transcripts, and diploma documentation for the Adult Diploma Program. Coordinate the annual graduation ceremony, including logistics, materials, and communications. Professional Development
Participate in ongoing professional learning and NH DOE/WIOA trainings related to data management, assessment, and compliance. Stay informed about federal and state performance accountability standards. Contribute to innovation and continuous program improvement. ADDITIONAL DUTIES Performs other related tasks as assigned by the Superintendent or designee. Note:
The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
KNOWLEDGE, SKILLS AND ABILITIES
Strong attention to detail and data accuracy. Proficiency in Microsoft Office Suite, Google Workspace, and database systems. Excellent written, verbal, and interpersonal communication skills. Ability to work independently, prioritize tasks, and meet deadlines. Demonstrated commitment to confidentiality, equity, and adult learning principles. MINIMUM QUALIFICATIONS
Education: Associate's degree preferred Experience: Prior experience in education, office administration, or data management (LACES or similar student information system preferred). OTHER
Competitive salary commensurate with experience. Eligible for SAU 16 benefits package including health, dental, retirement, and paid time off. Full-time, year-round position; 8 hours per day One required evening per week; occasional additional evenings for testing, registration, or events. Some local travel for errands, training, or community events.
PHYSICAL AND MENTAL DEMANDS, WORK HAZARDS Physical ability to perform the essential functions of the job as outlined above, in addition to the following: While performing the duties of this position, the employee is frequently required to stand, walk, and sit. The employee is regularly required to see, talk, and hear. The employee is regularly required to use hands to manipulate, handle, or feel. The employee is regularly required to reach with hands and arms, stoop, kneel, or crouch. Employee must occasionally move equipment and/or supplies up to 25 lbs. The job is performed for the most part in an office or school setting with occasional outside weather conditions. The noise level is that of a typical school. Mental demands requiring decision making, analytical and organizational skills in order to achieve work objectives, draw daily operational conclusions, solve practical problems, use computer technology and to present information for use by administration in making decisions.
SAU 16 is committed to providing a supportive work environment for all employees. Accommodations may be available for individuals with disabilities or other needs to ensure a safe and inclusive work environment. If you require accommodations to participate in the application process or perform the essential functions of the job, please contact SAU 16 Human Resources at 603.775.8400 to engage in an interactive process.
Date Posted: 10/28/2025
Location: Exeter Adult Education
Date Available: As soon as possible
Closing Date: Until filled
Adult Education Office and Data Manager
POSITION SUMMARY
Exeter Adult Education seeks a highly organized and detail-oriented
Office and Data Manager
to support the daily operations of our adult education center. This position plays a critical role in ensuring compliance with federal and state grant requirements under the Workforce Innovation and Opportunity Act (WIOA). The Office and Data Manager oversees data and reporting through the NH Department of Education's LACES system, assist with fiscal processes, and provide administrative, technology, and communication support to staff, students, and community partners. This is a dynamic, year-round position ideal for someone who enjoys a varied workday and meaningful engagement with adult learners and educators.
ESSENTIAL DUTIES
Data and Financial Management Serve as the local LACES Data Manager for all ABE, ASE, and ESL programs. Ensure accurate entry and verification of student registrations, attendance, assessments, and outcomes. Generate and submit required NH DOE and WIOA performance reports in collaboration with the Director. Monitor data quality, provide staff training, and implement updates per NH DOE guidance. Process tuition payments, deposits, and financial documentation for federal and local accounts. Prepare purchase orders, requisitions, and invoices for district and grant-funded expenditures. Manage billing for partnering districts, Vocational Rehabilitation, NH Employment Program, and other agencies. Maintain accurate fiscal records to ensure alignment with allowable WIOA costs and reporting standards. Office and Program Administration
Greet and assist students, instructors, and community members with professionalism and care. Manage office communication (phone, email, mail, interoffice correspondence, and digital inquiries). Assist with new student onboarding and orientation in collaboration with the Director and other key stakeholders. Maintain confidential student records in compliance with FERPA and district policies. Coordinate with district departments and school staff to ensure smooth program operations. Manage the front office environment, including organization, cleanliness, and overall presentation of the physical space to ensure a welcoming and professional atmosphere Oversee the organization and maintenance of active and inactive student files, including the bi-annual file purge and record retention process. Coordinate and assist with office and program events, including setup, materials, logistics, and ensuring a welcoming environment for staff and participants. Technology and Reporting
Utilize and manage software systems including LACES, Google Workspace, Microsoft Office, Publisher, Joomla, DT Register, and Authorize.net. Prepare data reports, mail merges, flyers, and communications as needed. Update the Exeter Adult Education website and social media pages to promote programs and support enrollment. Collaborate with IT staff from SAU 16, Seacoast School of Technology, and Great Bay Education Charter School to ensure secure technology access and troubleshooting. Provide LACES and technology training to staff and assist with troubleshooting. Enrichment and Community Education
Recruit, hire, and onboard enrichment instructors. Coordinate 40+ enrichment courses per semester, including contracts, tuition rates, supply ordering, and schedules. Design and distribute seasonal brochures, flyers, and public relations materials. Submit press releases and collaborate with media outlets to promote adult education opportunities. Represent Exeter Adult Education at community events, job fairs, and local partnerships. Diploma and High School Equivalency (HiSET®) Support
Maintain testing center compliance and security for all HSE records and materials. Process grades, transcripts, and diploma documentation for the Adult Diploma Program. Coordinate the annual graduation ceremony, including logistics, materials, and communications. Professional Development
Participate in ongoing professional learning and NH DOE/WIOA trainings related to data management, assessment, and compliance. Stay informed about federal and state performance accountability standards. Contribute to innovation and continuous program improvement. ADDITIONAL DUTIES Performs other related tasks as assigned by the Superintendent or designee. Note:
The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
KNOWLEDGE, SKILLS AND ABILITIES
Strong attention to detail and data accuracy. Proficiency in Microsoft Office Suite, Google Workspace, and database systems. Excellent written, verbal, and interpersonal communication skills. Ability to work independently, prioritize tasks, and meet deadlines. Demonstrated commitment to confidentiality, equity, and adult learning principles. MINIMUM QUALIFICATIONS
Education: Associate's degree preferred Experience: Prior experience in education, office administration, or data management (LACES or similar student information system preferred). OTHER
Competitive salary commensurate with experience. Eligible for SAU 16 benefits package including health, dental, retirement, and paid time off. Full-time, year-round position; 8 hours per day One required evening per week; occasional additional evenings for testing, registration, or events. Some local travel for errands, training, or community events.
PHYSICAL AND MENTAL DEMANDS, WORK HAZARDS Physical ability to perform the essential functions of the job as outlined above, in addition to the following: While performing the duties of this position, the employee is frequently required to stand, walk, and sit. The employee is regularly required to see, talk, and hear. The employee is regularly required to use hands to manipulate, handle, or feel. The employee is regularly required to reach with hands and arms, stoop, kneel, or crouch. Employee must occasionally move equipment and/or supplies up to 25 lbs. The job is performed for the most part in an office or school setting with occasional outside weather conditions. The noise level is that of a typical school. Mental demands requiring decision making, analytical and organizational skills in order to achieve work objectives, draw daily operational conclusions, solve practical problems, use computer technology and to present information for use by administration in making decisions.
SAU 16 is committed to providing a supportive work environment for all employees. Accommodations may be available for individuals with disabilities or other needs to ensure a safe and inclusive work environment. If you require accommodations to participate in the application process or perform the essential functions of the job, please contact SAU 16 Human Resources at 603.775.8400 to engage in an interactive process.