Global Widget
Job Summary:
The Accounts Payable Specialist is responsible for managing the company’s outgoing payments. This includes processing invoices, reconciling vendor statements, ensuring timely payments, vendor communications and maintaining accurate financial records. The role requires strong attention to detail, communication and organizational skills, and knowledge of accounting principles.
Essential Functions:
Review and verify invoices and check requests
Sort, code, and match invoices to purchase orders and receipts
Enter and upload invoices into the accounting system
Prepare and process electronic transfers and payments
Monitor accounts to ensure payments are up to date
Research and resolve invoice discrepancies and issues
Reconcile accounts payable transactions
Maintain vendor files and respond to vendor inquiries
Assist with month-end closing and reporting
Ensure compliance with company policies and procedures
Support audits (internal and external) by providing necessary documentation
Process employee expense reports and corporate credit card reconciliations
Qualifications
Qualifications:
High school diploma or equivalent (associate or bachelor’s degree in accounting or related field preferred)
5+ years of experience in accounts payable or a similar finance role
Proficient in Microsoft Excel and accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle)
Strong data entry skills and attention to detail
Good organizational and time management skills
Ability to handle confidential information with integrity
Preferred Skills:
Experience with 3-way matching (invoice, purchase order, receipt)
Familiarity with ERP systems
Knowledge of sales tax and general ledger coding
Excellent communication and customer service skills
The Accounts Payable Specialist is responsible for managing the company’s outgoing payments. This includes processing invoices, reconciling vendor statements, ensuring timely payments, vendor communications and maintaining accurate financial records. The role requires strong attention to detail, communication and organizational skills, and knowledge of accounting principles.
Essential Functions:
Review and verify invoices and check requests
Sort, code, and match invoices to purchase orders and receipts
Enter and upload invoices into the accounting system
Prepare and process electronic transfers and payments
Monitor accounts to ensure payments are up to date
Research and resolve invoice discrepancies and issues
Reconcile accounts payable transactions
Maintain vendor files and respond to vendor inquiries
Assist with month-end closing and reporting
Ensure compliance with company policies and procedures
Support audits (internal and external) by providing necessary documentation
Process employee expense reports and corporate credit card reconciliations
Qualifications
Qualifications:
High school diploma or equivalent (associate or bachelor’s degree in accounting or related field preferred)
5+ years of experience in accounts payable or a similar finance role
Proficient in Microsoft Excel and accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle)
Strong data entry skills and attention to detail
Good organizational and time management skills
Ability to handle confidential information with integrity
Preferred Skills:
Experience with 3-way matching (invoice, purchase order, receipt)
Familiarity with ERP systems
Knowledge of sales tax and general ledger coding
Excellent communication and customer service skills