Marquis Group
JOB TITLE:
Accounts Payable Analyst
SUMMARY:
Supports all aspects of Accounts Payable, ensuring that all deadlines are met with the highest degree of accuracy.
DUTIES AND RESPONSIBILITIES: Processing payables: entering invoices, verifying accuracy of invoices entered by other users, and processing and mailing payments.
Maintain and create new vendor accounts - W9 and COI Prepares 1099s. Prepares journal entries Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies Reconciles petty cash fund. Assists with monthly closings and bank statement reconciliation. Assists with external audits. Assists with related special projects as required.
Performs other duties as assigned by manager. QUALIFICATIONS:
Minimum of one-year certificate from college or technical school, one to three years related experience, or equivalent combination of education and experience. Proficient in Microsoft Outlook, Word & Excel, RealPage OneSite, Ability to prepare reports and business correspondence. Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. Commitment to excellence and high standards. Understand GAAP practices. COMPETENCIES:
Analytical --Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures. Problem Solving --Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Customer Service-- Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. Interpersonal Skills- -Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Teamwork-- Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Ethics-- Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support-- Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. Planning/Organizing-- Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism-- Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality-- Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Quantity-- Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly. Safety and Security-- Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability-- Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality-- Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability-- Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Frequently required to stand Frequently required to walk Frequently required to sit Frequently required to utilize hand and finger dexterity Occasionally required to climb, balance, bend, stoop, kneel or crawl Frequently required to talk or hear Frequently utilize visual acuity to operate equipment, read technical information, and/or use a keyboard Occasionally required to lift/push/carry items up to 25 pounds
Accounts Payable Analyst
SUMMARY:
Supports all aspects of Accounts Payable, ensuring that all deadlines are met with the highest degree of accuracy.
DUTIES AND RESPONSIBILITIES: Processing payables: entering invoices, verifying accuracy of invoices entered by other users, and processing and mailing payments.
Maintain and create new vendor accounts - W9 and COI Prepares 1099s. Prepares journal entries Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies Reconciles petty cash fund. Assists with monthly closings and bank statement reconciliation. Assists with external audits. Assists with related special projects as required.
Performs other duties as assigned by manager. QUALIFICATIONS:
Minimum of one-year certificate from college or technical school, one to three years related experience, or equivalent combination of education and experience. Proficient in Microsoft Outlook, Word & Excel, RealPage OneSite, Ability to prepare reports and business correspondence. Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. Commitment to excellence and high standards. Understand GAAP practices. COMPETENCIES:
Analytical --Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures. Problem Solving --Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Customer Service-- Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. Interpersonal Skills- -Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Teamwork-- Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Ethics-- Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support-- Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. Planning/Organizing-- Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism-- Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality-- Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Quantity-- Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly. Safety and Security-- Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability-- Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality-- Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability-- Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Frequently required to stand Frequently required to walk Frequently required to sit Frequently required to utilize hand and finger dexterity Occasionally required to climb, balance, bend, stoop, kneel or crawl Frequently required to talk or hear Frequently utilize visual acuity to operate equipment, read technical information, and/or use a keyboard Occasionally required to lift/push/carry items up to 25 pounds