Inside Higher Ed
Office Manager – MCG‑Otolaryngology
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About Us
Augusta University is Georgia’s innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. With more than 12,000 students, Augusta is the hub of Georgia’s cybersecurity initiatives and experiential learning that blends arts, humanities, and health sciences. The university hosts the state’s only public academic health center, pioneering research and delivering medicine of tomorrow to patient care today. Mission and values: https://www.augusta.edu/about/mission.php.
Job Summary The Office Manager is responsible for daily oversight of the Otolaryngology academic office, supervises administrative staff, serves as Associate Editor for the department newsletter, and coordinates multiple faculty, fellow, and staff processes and functions.
Responsibilities
Supervise administrative staff (administrative assistant, office associate, medical office coordinator, surgery scheduler), conduct monthly staff meetings, correct and approve biweekly staff work hours/leave via OneUSG and TimeNet.
Coordinate Faculty Promotion and Tenure process, coordinate Faculty/Fellow Recruitment Efforts, supervise department CME events and symposia, coordinate in/out processing & orientation for new faculty, fellows and staff, maintain department files, coordinate logistics for all department functions, update and distribute department clinical schedules, other duties as assigned.
Coordinate and oversee Faculty, Fellow and Staff Leave and Travel: maintain travel and leave sheets, compose and distribute Faculty/Fellow Away Dates Memo, enter and/or approve exempt leave dates in OneUSG and TimeNet, coordinate and log faculty OC and OA events.
Serve as Associate Editor for departmental newsletter – The OTO Observer. Compile newsworthy information for department newsletter and email announcements.
Hold and maintain departmental p‑card. Maintain all necessary documentation and reports for p‑card activity.
Assist Department Administrator and Business Manager as needed.
Required Qualifications
Bachelor’s degree from an accredited college or university plus one year of progressive office experience, including supervisory experience.
OR Associate degree and seven years of progressive office experience, including supervisory experience.
Preferred Qualifications
Experience in an academic medical or surgical setting.
Knowledge, Skills & Abilities
Proficient in Microsoft Office and other computer software/databases.
Medical terminology and transcription.
Excellent interpersonal, written, and verbal communication skills.
Customer service experience/skills to deal with faculty, staff, residents and patients.
Strong organizational and communication skills.
Ability to maintain confidentiality.
Detail oriented, able to work under deadlines.
Ability to coordinate multiple concurrent projects and tasks.
Shift / Salary / Benefits Shift: Days; Monday‑Friday (Work outside of normal business hours may be required). Salary: $42,200–$45,884.80 annually. Pay Band: B7. Recruitment Period: Until Filled. Augusta University offers a variety of benefits to full‑time benefits‑eligible employees and some half‑time employees, including health, dental, life insurance, Teachers Retirement System or Optional Retirement Plan, earned vacation time, sick leave, and 13 paid holidays. Full‑time employees employed more than 6 months may be considered for the Tuition Assistance Program.
Conditions of Employment All selected candidates must successfully pass a Background Check review prior to starting. Additional checks: credit check, motor vehicle report, and proof of academic degrees for faculty hires. Confidentiality, cybersecurity, and privacy policies must be upheld.
Credit Check This position requires a satisfactory Consumer Credit check as a condition of employment.
Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply Consider applying with us today! Visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=291112&PostingSeq=1. If you need further assistance, contact 706‑721‑9365.
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About Us
Augusta University is Georgia’s innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. With more than 12,000 students, Augusta is the hub of Georgia’s cybersecurity initiatives and experiential learning that blends arts, humanities, and health sciences. The university hosts the state’s only public academic health center, pioneering research and delivering medicine of tomorrow to patient care today. Mission and values: https://www.augusta.edu/about/mission.php.
Job Summary The Office Manager is responsible for daily oversight of the Otolaryngology academic office, supervises administrative staff, serves as Associate Editor for the department newsletter, and coordinates multiple faculty, fellow, and staff processes and functions.
Responsibilities
Supervise administrative staff (administrative assistant, office associate, medical office coordinator, surgery scheduler), conduct monthly staff meetings, correct and approve biweekly staff work hours/leave via OneUSG and TimeNet.
Coordinate Faculty Promotion and Tenure process, coordinate Faculty/Fellow Recruitment Efforts, supervise department CME events and symposia, coordinate in/out processing & orientation for new faculty, fellows and staff, maintain department files, coordinate logistics for all department functions, update and distribute department clinical schedules, other duties as assigned.
Coordinate and oversee Faculty, Fellow and Staff Leave and Travel: maintain travel and leave sheets, compose and distribute Faculty/Fellow Away Dates Memo, enter and/or approve exempt leave dates in OneUSG and TimeNet, coordinate and log faculty OC and OA events.
Serve as Associate Editor for departmental newsletter – The OTO Observer. Compile newsworthy information for department newsletter and email announcements.
Hold and maintain departmental p‑card. Maintain all necessary documentation and reports for p‑card activity.
Assist Department Administrator and Business Manager as needed.
Required Qualifications
Bachelor’s degree from an accredited college or university plus one year of progressive office experience, including supervisory experience.
OR Associate degree and seven years of progressive office experience, including supervisory experience.
Preferred Qualifications
Experience in an academic medical or surgical setting.
Knowledge, Skills & Abilities
Proficient in Microsoft Office and other computer software/databases.
Medical terminology and transcription.
Excellent interpersonal, written, and verbal communication skills.
Customer service experience/skills to deal with faculty, staff, residents and patients.
Strong organizational and communication skills.
Ability to maintain confidentiality.
Detail oriented, able to work under deadlines.
Ability to coordinate multiple concurrent projects and tasks.
Shift / Salary / Benefits Shift: Days; Monday‑Friday (Work outside of normal business hours may be required). Salary: $42,200–$45,884.80 annually. Pay Band: B7. Recruitment Period: Until Filled. Augusta University offers a variety of benefits to full‑time benefits‑eligible employees and some half‑time employees, including health, dental, life insurance, Teachers Retirement System or Optional Retirement Plan, earned vacation time, sick leave, and 13 paid holidays. Full‑time employees employed more than 6 months may be considered for the Tuition Assistance Program.
Conditions of Employment All selected candidates must successfully pass a Background Check review prior to starting. Additional checks: credit check, motor vehicle report, and proof of academic degrees for faculty hires. Confidentiality, cybersecurity, and privacy policies must be upheld.
Credit Check This position requires a satisfactory Consumer Credit check as a condition of employment.
Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply Consider applying with us today! Visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=291112&PostingSeq=1. If you need further assistance, contact 706‑721‑9365.
#J-18808-Ljbffr