Partners Personnel
Contracts Billing Specialist
Partners Personnel, Santa Maria, California, United States, 93454
2 days ago Be among the first 25 applicants
This range is provided by Partners Personnel. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $20.00/hr - $26.00/hr
Recruiting Specialist, placing companies with top talent in Accounting, Finance, Admin, Customer Service, Human Resources + more Job Summary
We are seeking a detail-oriented and experienced Contracts Billing Specialist to manage billing processes related to contracts within our organization. Temp to hire, Located in Santa Maria Offering $20-26/hr.
Responsibilities
Review and process new contracts, amendments, and change orders
Enter and track all contract details and required signatures; maintain organized, up-to-date contract files; monitor contract milestones for billing, renewals, and closeouts
Prepare and issue client invoices according to contract terms and schedules
Coordinate with project managers for job cost data and documentation; review and verify billing accuracy before submission; track payments and follow up on outstanding balances
Record financial transactions in QuickBooks
Process payables, issue checks, and handle deposits; reconcile statements and support month-end close; maintain clean, organized, audit‑ready records
Conduct collection calls and track communications; resolve payment discrepancies professionally and promptly; provide aging reports and collection updates to management
Maintain digital filing systems for billing, contracts, and correspondence
Support internal audits and process improvements; assist with administrative projects for the accounting and management team
Qualifications Experience
Bachelor’s degree in Accounting or a related field required
3–5 years of experience in accounting, billing, or contract administration (construction or manufacturing industry a plus)
Proficient in QuickBooks and Excel (Smartsheet experience preferred)
Strong organizational, analytical, and problem‑solving skills
Excellent communication and attention to detail
High personal accountability and ability to manage multiple priorities
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Accounting/Auditing
Industries Construction
Benefits
Medical insurance
Vision insurance
401(k)
Location Santa Maria, CA
#J-18808-Ljbffr
This range is provided by Partners Personnel. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $20.00/hr - $26.00/hr
Recruiting Specialist, placing companies with top talent in Accounting, Finance, Admin, Customer Service, Human Resources + more Job Summary
We are seeking a detail-oriented and experienced Contracts Billing Specialist to manage billing processes related to contracts within our organization. Temp to hire, Located in Santa Maria Offering $20-26/hr.
Responsibilities
Review and process new contracts, amendments, and change orders
Enter and track all contract details and required signatures; maintain organized, up-to-date contract files; monitor contract milestones for billing, renewals, and closeouts
Prepare and issue client invoices according to contract terms and schedules
Coordinate with project managers for job cost data and documentation; review and verify billing accuracy before submission; track payments and follow up on outstanding balances
Record financial transactions in QuickBooks
Process payables, issue checks, and handle deposits; reconcile statements and support month-end close; maintain clean, organized, audit‑ready records
Conduct collection calls and track communications; resolve payment discrepancies professionally and promptly; provide aging reports and collection updates to management
Maintain digital filing systems for billing, contracts, and correspondence
Support internal audits and process improvements; assist with administrative projects for the accounting and management team
Qualifications Experience
Bachelor’s degree in Accounting or a related field required
3–5 years of experience in accounting, billing, or contract administration (construction or manufacturing industry a plus)
Proficient in QuickBooks and Excel (Smartsheet experience preferred)
Strong organizational, analytical, and problem‑solving skills
Excellent communication and attention to detail
High personal accountability and ability to manage multiple priorities
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Accounting/Auditing
Industries Construction
Benefits
Medical insurance
Vision insurance
401(k)
Location Santa Maria, CA
#J-18808-Ljbffr