Aston Carter
Administrative Assistant
We are seeking a dedicated Administrative Assistant to join our team. This role is crucial in ensuring the smooth operation of our office and supporting our team in various administrative tasks. You'll have the opportunity to work in a family-oriented environment where you can learn and grow within the company. Responsibilities: Monitor and buzz in truckers, which will be the majority of your responsibilities. Input customer and company information into Excel and the company system. Manually file all documentation and reorganize the filing system alphabetically. Review tickets for billing and visit the post office to get checks posted. Handle tickets from incoming trucks. Assist with inventory on gallons in and out. Perform ad hoc work as needed. Essential Skills: Minimum 1 year of administrative experience, including internships. Proficiency in Microsoft Office, particularly Excel and Outlook. Strong verbal and written communication skills. Ability to use a calculator and perform basic arithmetic for invoice and billing purposes. Comfortable with filing and maintaining organized company information. Additional Skills & Qualifications: Outgoing and personable demeanor. Ability to quickly learn and adapt to new tasks. Willingness to support the team with all hands-on tasks. Work Environment: Work in a small office with about 3 employees. Technicians, totaling 13, are mostly on the road but frequently visit the office, along with some customers. The work hours are from 8am to 5pm, with flexibility for certain days and a half-hour lunch break. The dress code is casual. Job Type & Location: This is a Contract position based out of Clifton, New Jersey. Pay and Benefits: The pay range for this position is $18.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Application Deadline: This position is anticipated to close on Nov 4, 2025.
We are seeking a dedicated Administrative Assistant to join our team. This role is crucial in ensuring the smooth operation of our office and supporting our team in various administrative tasks. You'll have the opportunity to work in a family-oriented environment where you can learn and grow within the company. Responsibilities: Monitor and buzz in truckers, which will be the majority of your responsibilities. Input customer and company information into Excel and the company system. Manually file all documentation and reorganize the filing system alphabetically. Review tickets for billing and visit the post office to get checks posted. Handle tickets from incoming trucks. Assist with inventory on gallons in and out. Perform ad hoc work as needed. Essential Skills: Minimum 1 year of administrative experience, including internships. Proficiency in Microsoft Office, particularly Excel and Outlook. Strong verbal and written communication skills. Ability to use a calculator and perform basic arithmetic for invoice and billing purposes. Comfortable with filing and maintaining organized company information. Additional Skills & Qualifications: Outgoing and personable demeanor. Ability to quickly learn and adapt to new tasks. Willingness to support the team with all hands-on tasks. Work Environment: Work in a small office with about 3 employees. Technicians, totaling 13, are mostly on the road but frequently visit the office, along with some customers. The work hours are from 8am to 5pm, with flexibility for certain days and a half-hour lunch break. The dress code is casual. Job Type & Location: This is a Contract position based out of Clifton, New Jersey. Pay and Benefits: The pay range for this position is $18.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Application Deadline: This position is anticipated to close on Nov 4, 2025.