Ravago Americas LLC
International Transportation Coordinator - Track & Trace
Ravago Americas LLC, Orlando, Florida, us, 32885
Purpose
Responsible for the cost effective execution, coordination and monitoring of export shipments while ensuring they move along seamlessly through the work process established by the company. Manage communication with warehouses, shipping lines, freight forwarders, drayage companies and internal logistics department to ensure shipments are processed in a timely manner.
Areas of Responsibility / Tasks
Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.
Area of Focus (In order of percentage of time spent on activity, importance and/or priority) Coordinate with ocean carriers, freight forwarders, trucking, drayage companies and warehouses on scheduling and tracking the status of shipments by closely monitoring key shipments milestones:
Empty Container Pickup [Drayage Carriers] Container Loading [Warehouses] Loaded Container Gate In [Drayage Carriers] Request late gates if needed. [Ocean Carriers]
Actively seek and implement creative solutions for drayage carrier and warehouse mistakes to minimize costs and ensure the shipment is executed timely. Keep the system updated with container activity so operational teams have visibility to accurate status information. Actively follow-up truckers and warehouses to ensure the logistical movements are competed before cutoffs. Actively communicate with the warehouses to obtain the Warehouse Bill of Lading in a timely manner. Secondary Area of Focus (In order of percentage of time spent on activity, importance and/or priority) Review and approve ocean carrier and drayage carrier invoices for accuracy when discrepancies occur. Document and initiate the claims process when needed. Act as a direct contact for internal stakeholders such as the Export Coordination and Export Documentation Teams, keeping them informed of potential delays. Enable business continuity by promoting cross training with other members of the team. Participate in backup and load balancing process among members of the Transportation Team during periods of high workload, vacation and time off. All other duties as assigned
Supervisory Responsibilities
Not Applicable Competencies; Knowledge, Skills, Abilities (KSA)
To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.
Excellent written and verbal communication. Detail oriented, ability to prioritize and multitask efficiently Must possess excellent interpersonal and problem solving skills Proactive approach and accountability Work well under pressure Adaptable and flexible Able to work effectively with service providers Strong planning and analytical skills Able to efficiently work under minimal supervision Proficient in Microsoft Excel, Word and Outlook Minimum Qualifications/ Education / Experience / Certifications
Education:
A four-year degree is preferred Equivalent experience considered in lieu of degree
Experience:
1 year minimum logistics experience is required. Freight forwarder experience is preferred.
Licenses / Certifications:
Valid driver's license - required
Language:
Proficiency in English required Bi-Lingual - Spanish or Portuguese is a plus
Work Environment / Conditions
The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore
Must be adaptable to work in a shared space, with constant noise, with/or without the use of a private office. This position is a hybrid role (3 days per week in-office and 2 day per week work-from-home).
NOTICE TO APPLICANTS : Ravago Americas is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, veteran status, citizenship status, or marital status. We assure you that your opportunity for employment with this employer depends solely upon your qualifications.
Responsible for the cost effective execution, coordination and monitoring of export shipments while ensuring they move along seamlessly through the work process established by the company. Manage communication with warehouses, shipping lines, freight forwarders, drayage companies and internal logistics department to ensure shipments are processed in a timely manner.
Areas of Responsibility / Tasks
Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.
Area of Focus (In order of percentage of time spent on activity, importance and/or priority) Coordinate with ocean carriers, freight forwarders, trucking, drayage companies and warehouses on scheduling and tracking the status of shipments by closely monitoring key shipments milestones:
Empty Container Pickup [Drayage Carriers] Container Loading [Warehouses] Loaded Container Gate In [Drayage Carriers] Request late gates if needed. [Ocean Carriers]
Actively seek and implement creative solutions for drayage carrier and warehouse mistakes to minimize costs and ensure the shipment is executed timely. Keep the system updated with container activity so operational teams have visibility to accurate status information. Actively follow-up truckers and warehouses to ensure the logistical movements are competed before cutoffs. Actively communicate with the warehouses to obtain the Warehouse Bill of Lading in a timely manner. Secondary Area of Focus (In order of percentage of time spent on activity, importance and/or priority) Review and approve ocean carrier and drayage carrier invoices for accuracy when discrepancies occur. Document and initiate the claims process when needed. Act as a direct contact for internal stakeholders such as the Export Coordination and Export Documentation Teams, keeping them informed of potential delays. Enable business continuity by promoting cross training with other members of the team. Participate in backup and load balancing process among members of the Transportation Team during periods of high workload, vacation and time off. All other duties as assigned
Supervisory Responsibilities
Not Applicable Competencies; Knowledge, Skills, Abilities (KSA)
To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.
Excellent written and verbal communication. Detail oriented, ability to prioritize and multitask efficiently Must possess excellent interpersonal and problem solving skills Proactive approach and accountability Work well under pressure Adaptable and flexible Able to work effectively with service providers Strong planning and analytical skills Able to efficiently work under minimal supervision Proficient in Microsoft Excel, Word and Outlook Minimum Qualifications/ Education / Experience / Certifications
Education:
A four-year degree is preferred Equivalent experience considered in lieu of degree
Experience:
1 year minimum logistics experience is required. Freight forwarder experience is preferred.
Licenses / Certifications:
Valid driver's license - required
Language:
Proficiency in English required Bi-Lingual - Spanish or Portuguese is a plus
Work Environment / Conditions
The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore
Must be adaptable to work in a shared space, with constant noise, with/or without the use of a private office. This position is a hybrid role (3 days per week in-office and 2 day per week work-from-home).
NOTICE TO APPLICANTS : Ravago Americas is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, veteran status, citizenship status, or marital status. We assure you that your opportunity for employment with this employer depends solely upon your qualifications.