Industrial Service & Installation
Summary
The A/P Accountant is responsible for managing and processing the organization's outgoing financial transactions. This role ensures that all invoices are accurately recorded, approved, and paid in a timely manner, while maintaining compliance with internal policies and external regulations. The A/P Accountant works closely with vendors, internal departments, and the finance team to resolve discrepancies, reconcile accounts, and support month-end closing activities. Strong attention to detail, organizational skills, and proficiency in accounting software are essential for success in this role.
Success Criteria & Measurement
Performs all work in a timely manner as designated by the Assistant Controller and Senior Accountant
Accurately completes projects, paperwork, and reports, submitting items as required and maintains project data in an organized manner
Works with limited supervision
Always maintains professional conduct, particularly when interacting with customers
Responsibilities
Ensure packing slips are attached to invoices before processing payment.
Map invoices to project as required.
Comparing purchase orders, prices, terms of payment and other charges ensuring they match invoices. Request for corrections when necessary.
Process and review all vendor invoices for accuracy and prompt payment.
Review the vendor's monthly statement and update our records on Infor ERP.
Ensure all Purchase Orders and other daily transactions have the accurate GL code.
Respond to vendor questions AP related issues.
Respond to inquiries from the Buyer on outstanding Payments.
Identify duplicate invoices and liaise with vendors for necessary corrections.
Daily cleanup of the AP inbox by moving processed emails to their respective folders.
Reconcile and ensure Linde's Invoices and Gas Spreadsheet are up to date.
Ensure Equipment invoices are updated on the Spreadsheet.
Maintaining relationships with new and existing vendors
Review of the Previous Month Open PO's for appropriate closing
Respond to payment updates from vendors.
Request W9's from vendors
Review and initiate payment for recurring charges
Review and Post HSA payments.
Respond and provide tax-exempt to necessary vendors
Review and initiate payment for recurring charges
Process journal entries as advised by the assistant controller
Provide Support to the team as necessary
Qualifications
Bachelor's degree in accounting, finance, or related field preferred
2+ years of relevant experience in A/P
Strong knowledge of accounting principles and procedures
Proficiency in Microsoft Office and accounting software
Excellent communication and interpersonal skills
Ability to manage multiple tasks and deadlines
Strong attention to detail and organizational skills
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Success Criteria & Measurement
Performs all work in a timely manner as designated by the Assistant Controller and Senior Accountant
Accurately completes projects, paperwork, and reports, submitting items as required and maintains project data in an organized manner
Works with limited supervision
Always maintains professional conduct, particularly when interacting with customers
Responsibilities
Ensure packing slips are attached to invoices before processing payment.
Map invoices to project as required.
Comparing purchase orders, prices, terms of payment and other charges ensuring they match invoices. Request for corrections when necessary.
Process and review all vendor invoices for accuracy and prompt payment.
Review the vendor's monthly statement and update our records on Infor ERP.
Ensure all Purchase Orders and other daily transactions have the accurate GL code.
Respond to vendor questions AP related issues.
Respond to inquiries from the Buyer on outstanding Payments.
Identify duplicate invoices and liaise with vendors for necessary corrections.
Daily cleanup of the AP inbox by moving processed emails to their respective folders.
Reconcile and ensure Linde's Invoices and Gas Spreadsheet are up to date.
Ensure Equipment invoices are updated on the Spreadsheet.
Maintaining relationships with new and existing vendors
Review of the Previous Month Open PO's for appropriate closing
Respond to payment updates from vendors.
Request W9's from vendors
Review and initiate payment for recurring charges
Review and Post HSA payments.
Respond and provide tax-exempt to necessary vendors
Review and initiate payment for recurring charges
Process journal entries as advised by the assistant controller
Provide Support to the team as necessary
Qualifications
Bachelor's degree in accounting, finance, or related field preferred
2+ years of relevant experience in A/P
Strong knowledge of accounting principles and procedures
Proficiency in Microsoft Office and accounting software
Excellent communication and interpersonal skills
Ability to manage multiple tasks and deadlines
Strong attention to detail and organizational skills
#J-18808-Ljbffr