Universities of Wisconsin
Scholarship Manager - Enrollment and Retention
Universities of Wisconsin, Whitewater, Wisconsin, United States, 53190
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Position Title: Scholarship Manager - Enrollment and Retention
Job Category: Academic Staff
Employment Type: Regular
Job Profile: Scholarship Manager
Job Duties:
The Department of Enrollment and Retention at the University of Wisconsin-Whitewater seeks a Scholarship Manager (AE211).
Position Summary:
The Scholarship Manager supports UW-Whitewater by ensuring effective management of scholarships and current-use funds, enhancing donor stewardship, and helping students successfully navigate scholarship opportunities.
This role, housed in Strategic Enrollment Management, partners closely with campus colleagues to maximize fund utilization, strengthen donor relationships, and integrate financial literacy into the student scholarship experience.
Key Responsibilities:
Scholarship and Fund Coordination Manage donor-funded and institutional scholarships, including applications, selection, awarding, and compliance. Maintain databases tracking eligibility, disbursements, renewals, and fund performance. Serve as coordinator with Financial Aid, University Relations, colleges, and campus departments. Collaborate with Marketing, Enrollment & Retention, and Communications to promote opportunities and improve access. Oversee stewardship reporting cycles with Finance, Advancement Services, and Communications. Prepare high-level reports on utilization, impact, and fund performance for internal and external stakeholders. Financial Literacy & Student Success
Serve as a direct resource for students navigating scholarship opportunities, including application guidance and award process questions. Collaborate with Enrollment & Retention, Financial Aid, One Stop, and Career Services to integrate financial literacy and scholarship awareness into student programming. Develop and deliver student-facing communications, workshops, or resources that improve scholarship accessibility and increase retention. Collaborate with institutional financial support programs, such as Warhawk Emergency Fund, to strategically support students. Donor Stewardship & Engagement
Coordinate annual stewardship reports and personalized donor updates, highlighting student impact. Support student thank-you letters and donor recognition events, including the annual scholarship celebrations. Collaboration & Efficiency
Work closely with University Relations colleagues to ensure alignment of funds with campaign and university priorities. Partner with ITS and Financial Aid to delegate technical data entry and system administration tasks. Identify opportunities for process improvements that enhance efficiency and student experience. Contribute to Enrollment & Retention strategies by sharing data and insights on scholarship impact. Conditions of Appointment
:
University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.
UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.
Key Job Responsibilities:
May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees Oversees scholarship activities to ensure appropriate use of resources to align with and accomplish recruitment and retention goals and meet donor intent, as well as ensure compliance with policies and regulations Provides support in the administration of the school/college component of the electronic scholarship system including the application, awarding process, and donor communication Builds strong relationships with campus partners, academic departments, Human Resources, Business Services, and external stakeholders to ensure effective practices in scholarship activities Assists with the training and support for units and students in use of the scholarship system May assist with budgetary oversight for the school/college Works with internal stakeholders to identify issues and work towards solutions to problems as they arise in all levels of scholarship activities including student application processes, application review, scholarship awarding, account reconciliation, and donor communication and outreach Department:
The Department of Enrollment and Retention
Compensation:
Well-qualified candidates can expect a starting salary commensurate with the candidate's education, related experience, and qualifications. There may be additional opportunities to teach and earn a salary during the summer months.
UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.
Required Qualifications:
Bachelor's degree required; experience in higher education, nonprofit, business, or related field preferred. Strong organizational, reporting, and communication skills. Ability to work effectively across multiple units, balancing donor, student, and institutional priorities. Commitment to donor stewardship, student success, and financial literacy education. Knowledge, Skills and Abilities:
Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds. Willingness and ability to be an active participant in following applicable safety rules and regulations, including necessary training and drills. How to Apply:
Only complete application packages will be considered.
This includes online submission of the following documents:
Cover Letter Resume Name and contact information for three professional references
Contact Information:
If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.
For questions regarding this position, please contact:
Melissa Walton
waltonm@uww.edu
(262) 471-1385
To Ensure Consideration:
Applications received by
November 3rd
, 2025,
are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.
CAMPUS INFORMATION:
UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s.
UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place.
ORGANIZATION INFORMATION:
The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (https://www.wisconsin.edu).
Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).
Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.
The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.
For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.
UW IS AN EQUAL OPPORTUNITY EMPLOYER:
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
Position Title: Scholarship Manager - Enrollment and Retention
Job Category: Academic Staff
Employment Type: Regular
Job Profile: Scholarship Manager
Job Duties:
The Department of Enrollment and Retention at the University of Wisconsin-Whitewater seeks a Scholarship Manager (AE211).
Position Summary:
The Scholarship Manager supports UW-Whitewater by ensuring effective management of scholarships and current-use funds, enhancing donor stewardship, and helping students successfully navigate scholarship opportunities.
This role, housed in Strategic Enrollment Management, partners closely with campus colleagues to maximize fund utilization, strengthen donor relationships, and integrate financial literacy into the student scholarship experience.
Key Responsibilities:
Scholarship and Fund Coordination Manage donor-funded and institutional scholarships, including applications, selection, awarding, and compliance. Maintain databases tracking eligibility, disbursements, renewals, and fund performance. Serve as coordinator with Financial Aid, University Relations, colleges, and campus departments. Collaborate with Marketing, Enrollment & Retention, and Communications to promote opportunities and improve access. Oversee stewardship reporting cycles with Finance, Advancement Services, and Communications. Prepare high-level reports on utilization, impact, and fund performance for internal and external stakeholders. Financial Literacy & Student Success
Serve as a direct resource for students navigating scholarship opportunities, including application guidance and award process questions. Collaborate with Enrollment & Retention, Financial Aid, One Stop, and Career Services to integrate financial literacy and scholarship awareness into student programming. Develop and deliver student-facing communications, workshops, or resources that improve scholarship accessibility and increase retention. Collaborate with institutional financial support programs, such as Warhawk Emergency Fund, to strategically support students. Donor Stewardship & Engagement
Coordinate annual stewardship reports and personalized donor updates, highlighting student impact. Support student thank-you letters and donor recognition events, including the annual scholarship celebrations. Collaboration & Efficiency
Work closely with University Relations colleagues to ensure alignment of funds with campaign and university priorities. Partner with ITS and Financial Aid to delegate technical data entry and system administration tasks. Identify opportunities for process improvements that enhance efficiency and student experience. Contribute to Enrollment & Retention strategies by sharing data and insights on scholarship impact. Conditions of Appointment
:
University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.
UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.
Key Job Responsibilities:
May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees Oversees scholarship activities to ensure appropriate use of resources to align with and accomplish recruitment and retention goals and meet donor intent, as well as ensure compliance with policies and regulations Provides support in the administration of the school/college component of the electronic scholarship system including the application, awarding process, and donor communication Builds strong relationships with campus partners, academic departments, Human Resources, Business Services, and external stakeholders to ensure effective practices in scholarship activities Assists with the training and support for units and students in use of the scholarship system May assist with budgetary oversight for the school/college Works with internal stakeholders to identify issues and work towards solutions to problems as they arise in all levels of scholarship activities including student application processes, application review, scholarship awarding, account reconciliation, and donor communication and outreach Department:
The Department of Enrollment and Retention
Compensation:
Well-qualified candidates can expect a starting salary commensurate with the candidate's education, related experience, and qualifications. There may be additional opportunities to teach and earn a salary during the summer months.
UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.
Required Qualifications:
Bachelor's degree required; experience in higher education, nonprofit, business, or related field preferred. Strong organizational, reporting, and communication skills. Ability to work effectively across multiple units, balancing donor, student, and institutional priorities. Commitment to donor stewardship, student success, and financial literacy education. Knowledge, Skills and Abilities:
Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds. Willingness and ability to be an active participant in following applicable safety rules and regulations, including necessary training and drills. How to Apply:
Only complete application packages will be considered.
This includes online submission of the following documents:
Cover Letter Resume Name and contact information for three professional references
Contact Information:
If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.
For questions regarding this position, please contact:
Melissa Walton
waltonm@uww.edu
(262) 471-1385
To Ensure Consideration:
Applications received by
November 3rd
, 2025,
are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.
CAMPUS INFORMATION:
UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s.
UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place.
ORGANIZATION INFORMATION:
The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (https://www.wisconsin.edu).
Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).
Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.
The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.
For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.
UW IS AN EQUAL OPPORTUNITY EMPLOYER:
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.