Old Dominion University
Clinical Contract Coordinator
Old Dominion University, Norfolk, Virginia, United States, 23500
Overview
Job Title: Clinical Contract Coordinator
Department: SPONSORED PROGRAMS
Location: Norfolk, VA
Position Type: Full-Time
The Clinical Contract Coordinator plays a key role in supporting the administrative lifecycle of clinical research agreements within Old Dominion University's Division of Research and Economic Development (DivRED), Sponsored Programs Administration, which operates through the ODU Research Foundation. Embedded within the Virginia Health Sciences (VHS) Office of Research, this position provides decentralized, on-site support to clinical research teams. Responsibilities include coordinating contract intake and routing, managing documentation, maintaining compliance checkpoints, and supporting the preparation of sponsor funding proposals and study startup materials. The position also contributes to the review of standard agreements, completing amendments for contracts and/or budget documents, as necessary, and tracking contract progress to ensure timely and compliant execution. Well-suited for an early-career professional, the role helps bridge administrative coordination between the Sponsored Programs Administration, DivRED, and the Virginia Health Sciences research infrastructure to support the efficiency and integrity of the clinical research enterprise.
Responsibilities
Coordinate contract intake and routing, manage documentation, and maintain compliance checkpoints.
Support the preparation of sponsor funding proposals and study startup materials.
Contribute to the review of standard agreements and complete amendments for contracts and/or budget documents as needed.
Track contract progress to ensure timely and compliant execution.
Provide decentralized, on-site support to clinical research teams and facilitate coordination between Sponsored Programs Administration, DivRED, and VHS research infrastructure.
Minimum Qualifications
Master's degree in a general professional or technical field such as finance, business administration or advanced mathematics; or a bachelor's degree in the same with work experience equivalent to a master's degree.
Working knowledge of Microsoft Office Suite (Excel and Word) required. Experience with research administration is required; experience in clinical research administration is preferred.
Working knowledge of administrative processes in a professional or academic environment, with a willingness to learn clinical research administration, budgeting principles, and regulatory requirements. Familiarity with clinical trial agreement types (CTA, NDA, DUA) contract lifecycle and study startup processes preferred but not required.
Strong organizational and time-management skills to support multiple deadlines, tasks, and accurate documentation.
Problem-solving and critical thinking skills with the ability to apply logic and judgement, and a collaborative, team-oriented approach to solutions.
Attention to detail in reviewing documentation, entering data, and managing compliance.
Basic ability to maintain confidential and sensitive information.
Certified Research Administration (CRA) certification is preferred but not required. Substantial grant and contract experience is expected.
Preferred Qualifications N/A
Conditions of Employment Job Open Date: 10/10/2025
Open Until Filled: No
Application Review Date: 10/14/2025
Job Close Date: 10/21/2025
Special Instructions To Applicants / Additional Materials Required Criminal Background Check: The final candidate is required to complete a criminal history check.
Equity Statement It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.
Pay Transparency Nondiscrimination Provision The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
ODU Statement Old Dominion University, located in Norfolk, is Virginia's forward-focused public doctoral research university with more than 23,000 students, a top R1 research ranking, rigorous academics, an energetic residential community and initiatives that contribute $2.6 billion annually to Virginia's economy.
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The Clinical Contract Coordinator plays a key role in supporting the administrative lifecycle of clinical research agreements within Old Dominion University's Division of Research and Economic Development (DivRED), Sponsored Programs Administration, which operates through the ODU Research Foundation. Embedded within the Virginia Health Sciences (VHS) Office of Research, this position provides decentralized, on-site support to clinical research teams. Responsibilities include coordinating contract intake and routing, managing documentation, maintaining compliance checkpoints, and supporting the preparation of sponsor funding proposals and study startup materials. The position also contributes to the review of standard agreements, completing amendments for contracts and/or budget documents, as necessary, and tracking contract progress to ensure timely and compliant execution. Well-suited for an early-career professional, the role helps bridge administrative coordination between the Sponsored Programs Administration, DivRED, and the Virginia Health Sciences research infrastructure to support the efficiency and integrity of the clinical research enterprise.
Responsibilities
Coordinate contract intake and routing, manage documentation, and maintain compliance checkpoints.
Support the preparation of sponsor funding proposals and study startup materials.
Contribute to the review of standard agreements and complete amendments for contracts and/or budget documents as needed.
Track contract progress to ensure timely and compliant execution.
Provide decentralized, on-site support to clinical research teams and facilitate coordination between Sponsored Programs Administration, DivRED, and VHS research infrastructure.
Minimum Qualifications
Master's degree in a general professional or technical field such as finance, business administration or advanced mathematics; or a bachelor's degree in the same with work experience equivalent to a master's degree.
Working knowledge of Microsoft Office Suite (Excel and Word) required. Experience with research administration is required; experience in clinical research administration is preferred.
Working knowledge of administrative processes in a professional or academic environment, with a willingness to learn clinical research administration, budgeting principles, and regulatory requirements. Familiarity with clinical trial agreement types (CTA, NDA, DUA) contract lifecycle and study startup processes preferred but not required.
Strong organizational and time-management skills to support multiple deadlines, tasks, and accurate documentation.
Problem-solving and critical thinking skills with the ability to apply logic and judgement, and a collaborative, team-oriented approach to solutions.
Attention to detail in reviewing documentation, entering data, and managing compliance.
Basic ability to maintain confidential and sensitive information.
Certified Research Administration (CRA) certification is preferred but not required. Substantial grant and contract experience is expected.
Preferred Qualifications N/A
Conditions of Employment Job Open Date: 10/10/2025
Open Until Filled: No
Application Review Date: 10/14/2025
Job Close Date: 10/21/2025
Special Instructions To Applicants / Additional Materials Required Criminal Background Check: The final candidate is required to complete a criminal history check.
Equity Statement It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.
Pay Transparency Nondiscrimination Provision The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
ODU Statement Old Dominion University, located in Norfolk, is Virginia's forward-focused public doctoral research university with more than 23,000 students, a top R1 research ranking, rigorous academics, an energetic residential community and initiatives that contribute $2.6 billion annually to Virginia's economy.
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