Career Group
Career Group provided pay range
Base pay range: $150,000.00/yr - $165,000.00/yr
Executive Assistant
A Global, Prestigious Investment Firm is hiring an experienced Executive Assistant to provide critical, right‑hand administrative support to the Chief Investment Officer and the Global Head of Capital Markets.
Salary
commensurate with experience: $150-165k base + discretionary bonus + great benefits package (health/dental/vision), free lunch on site, 401k match
Location
Onsite 5 days/week in Midtown East NYC
Hours
Generally 8am-5:30pm, flexible evenings/weekends depending on executive needs
Responsibilities
Manage the complex Outlook calendars for two senior executives
Respond promptly to inquiries and act as gatekeeper for all requests
Coordinate with internal and external stakeholders to schedule meetings and calls, often requiring flexibility and quick adjustments
Send weekly emails summarizing the calendar with suggestions for changes, ensuring alignment with executives’ preferences
Arrange intensive travel schedules, including roadshows, marketing trips, and private charters
Provide detailed itineraries and ensure all travel logistics are meticulously planned and executed
Prepare and manage extensive and detailed expense reports, ensuring accuracy and compliance with company policies
Qualifications
10+ years of EA experience in financial services
Proactive problem solver who anticipates challenges and addresses them before they arise; works well in a team environment
Excellent written and verbal communication skills
Highly adaptable, thriving in a dynamic environment with competing priorities
Ability to perform duties with the highest level of confidentiality and professional integrity
Strong attention to detail and organizational skills
Comfortable engaging with senior management on a regular basis
Willingness to learn about and keep up to date with new technologies and programs
Familiarity with Concur
Please submit your resume to apply!
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
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Base pay range: $150,000.00/yr - $165,000.00/yr
Executive Assistant
A Global, Prestigious Investment Firm is hiring an experienced Executive Assistant to provide critical, right‑hand administrative support to the Chief Investment Officer and the Global Head of Capital Markets.
Salary
commensurate with experience: $150-165k base + discretionary bonus + great benefits package (health/dental/vision), free lunch on site, 401k match
Location
Onsite 5 days/week in Midtown East NYC
Hours
Generally 8am-5:30pm, flexible evenings/weekends depending on executive needs
Responsibilities
Manage the complex Outlook calendars for two senior executives
Respond promptly to inquiries and act as gatekeeper for all requests
Coordinate with internal and external stakeholders to schedule meetings and calls, often requiring flexibility and quick adjustments
Send weekly emails summarizing the calendar with suggestions for changes, ensuring alignment with executives’ preferences
Arrange intensive travel schedules, including roadshows, marketing trips, and private charters
Provide detailed itineraries and ensure all travel logistics are meticulously planned and executed
Prepare and manage extensive and detailed expense reports, ensuring accuracy and compliance with company policies
Qualifications
10+ years of EA experience in financial services
Proactive problem solver who anticipates challenges and addresses them before they arise; works well in a team environment
Excellent written and verbal communication skills
Highly adaptable, thriving in a dynamic environment with competing priorities
Ability to perform duties with the highest level of confidentiality and professional integrity
Strong attention to detail and organizational skills
Comfortable engaging with senior management on a regular basis
Willingness to learn about and keep up to date with new technologies and programs
Familiarity with Concur
Please submit your resume to apply!
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
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