Golden Gate Regional Center (GGRC)
Vendor Service Coordinator
Golden Gate Regional Center (GGRC), San Francisco, California, United States, 94199
1 day ago Be among the first 25 applicants
Salary Range: $47,618 - $57,141 Annually
GGRC is currently hiring for a Vendor Service Coordinator. This role coordinates the application and approval process by which agencies and individuals may become vendors of Golden Gate Regional Center in order to provide services to eligible individuals from birth throughout their lives.
This is a hybrid schedule role offering the opportunity to work in the community, from any of our offices located in San Francisco and from the comfort of your own home.
What You’ll Do
Interpret regulations and analyze documents to ensure compliance with State regulations and Agency policies.
Review documents and requests from potential vendors to ensure qualifications to perform services and meet requirements.
Interact with the general public over phone, email, or in person about the GGRC vendorization process.
Provide direction and guidance to GGRC staff on vendorization procedures and practices.
Research and provide guidance to other GGRC departments on vendor service categories, rates, and general ledger accounts.
Contact and correspond with prospective vendors and State agencies.
Create, distribute, and process vendor applications.
Verify background and licensure of potential vendors.
Analyze rate requests and present analysis to Supervisor of Vendorization.
Review receipts, invoices, cost estimates, and financial information for accuracy.
Review, follow-up, and process Purchase Reimbursement requests with Social Worker, Prospective Vendor, and Management.
Serve as liaison to other Regional Centers for Courtesy Vendorization requests.
Track and monitor Family Cost Participation Program (FCPP) and Annual Family Program Fee (AFPF).
Serve as backup to process and monitor Vendor Non‑Referral requests.
Review, follow-up and process Self‑Determination Program (SDP) client specific requests.
Records Maintenance
Maintain databases (internal database programs and Excel) on regular basis.
Input and update vendor and rate information on internal databases (including UFS/SANDIS System VSN Tracker, and Excel) according to guidelines.
Ensure up‑to‑date and accurate vendor information including periodic review of expiring vendor licenses and contracts.
Perform electronic filing, filing maintenance, and file purging duties.
Other
Gather and compile requested information for internal audit and state audits.
Cross‑train and work in numerous functions within the department as needed.
Provide analysis for and compile information for required reports.
Work successfully within the agency and across departments to maintain high quality services and implement the goals of the regional center.
Participate in special projects, and assist with additional duties or tasks, as assigned.
Maintain all client information as confidential in compliance with HIPAA and the California Lanterman Act.
Who You Are
Demonstrated analytical skills with strong business acumen.
Familiarity with Social Work/Case Management philosophies and common practices desired.
Advanced knowledge of Excel and intermediate familiarity with MS Word, PowerPoint, Outlook or similar.
Ability to operate basic office equipment, including scanners, copiers, faxes, phones.
Exceptional oral communication skills and professional written communication.
Strong attention to detail and ability to perform mathematical calculations and formulas.
Proven ability to work under tight deadlines.
Strong customer service and problem‑solving skills.
Experience in multicultural settings and/or multilingual capacity.
Requirements
2+ years post‑secondary education.
Bachelor's Degree or equivalent may be substituted for two years work experience.
2+ years professional experience in accounting or related field.
Competency Traits
Problem Solving
Initiative
Ability to prioritize tasks
Customer service orientation
Attention to detail
Analytical thinking
Organizational ability
Time management
Collaboration / teamwork
Adaptability
Benefits We offer comprehensive benefits including medical and dental with generous employer contributions, additional life, disability and vision coverage, employer contribution to a 403(b) retirement account, and generous time off including vacation, sick days, holidays, personal days and paid continuing education days.
How To Apply GGRC values diversity; people of all backgrounds are encouraged to apply.
Please complete the application and submit your most recent resume. If your experience is not fully captured by the application, you may attach a cover letter. Applications are reviewed on a rolling basis.
Golden Gate Regional Center is an Equal Opportunity Employer.
#J-18808-Ljbffr
Salary Range: $47,618 - $57,141 Annually
GGRC is currently hiring for a Vendor Service Coordinator. This role coordinates the application and approval process by which agencies and individuals may become vendors of Golden Gate Regional Center in order to provide services to eligible individuals from birth throughout their lives.
This is a hybrid schedule role offering the opportunity to work in the community, from any of our offices located in San Francisco and from the comfort of your own home.
What You’ll Do
Interpret regulations and analyze documents to ensure compliance with State regulations and Agency policies.
Review documents and requests from potential vendors to ensure qualifications to perform services and meet requirements.
Interact with the general public over phone, email, or in person about the GGRC vendorization process.
Provide direction and guidance to GGRC staff on vendorization procedures and practices.
Research and provide guidance to other GGRC departments on vendor service categories, rates, and general ledger accounts.
Contact and correspond with prospective vendors and State agencies.
Create, distribute, and process vendor applications.
Verify background and licensure of potential vendors.
Analyze rate requests and present analysis to Supervisor of Vendorization.
Review receipts, invoices, cost estimates, and financial information for accuracy.
Review, follow-up, and process Purchase Reimbursement requests with Social Worker, Prospective Vendor, and Management.
Serve as liaison to other Regional Centers for Courtesy Vendorization requests.
Track and monitor Family Cost Participation Program (FCPP) and Annual Family Program Fee (AFPF).
Serve as backup to process and monitor Vendor Non‑Referral requests.
Review, follow-up and process Self‑Determination Program (SDP) client specific requests.
Records Maintenance
Maintain databases (internal database programs and Excel) on regular basis.
Input and update vendor and rate information on internal databases (including UFS/SANDIS System VSN Tracker, and Excel) according to guidelines.
Ensure up‑to‑date and accurate vendor information including periodic review of expiring vendor licenses and contracts.
Perform electronic filing, filing maintenance, and file purging duties.
Other
Gather and compile requested information for internal audit and state audits.
Cross‑train and work in numerous functions within the department as needed.
Provide analysis for and compile information for required reports.
Work successfully within the agency and across departments to maintain high quality services and implement the goals of the regional center.
Participate in special projects, and assist with additional duties or tasks, as assigned.
Maintain all client information as confidential in compliance with HIPAA and the California Lanterman Act.
Who You Are
Demonstrated analytical skills with strong business acumen.
Familiarity with Social Work/Case Management philosophies and common practices desired.
Advanced knowledge of Excel and intermediate familiarity with MS Word, PowerPoint, Outlook or similar.
Ability to operate basic office equipment, including scanners, copiers, faxes, phones.
Exceptional oral communication skills and professional written communication.
Strong attention to detail and ability to perform mathematical calculations and formulas.
Proven ability to work under tight deadlines.
Strong customer service and problem‑solving skills.
Experience in multicultural settings and/or multilingual capacity.
Requirements
2+ years post‑secondary education.
Bachelor's Degree or equivalent may be substituted for two years work experience.
2+ years professional experience in accounting or related field.
Competency Traits
Problem Solving
Initiative
Ability to prioritize tasks
Customer service orientation
Attention to detail
Analytical thinking
Organizational ability
Time management
Collaboration / teamwork
Adaptability
Benefits We offer comprehensive benefits including medical and dental with generous employer contributions, additional life, disability and vision coverage, employer contribution to a 403(b) retirement account, and generous time off including vacation, sick days, holidays, personal days and paid continuing education days.
How To Apply GGRC values diversity; people of all backgrounds are encouraged to apply.
Please complete the application and submit your most recent resume. If your experience is not fully captured by the application, you may attach a cover letter. Applications are reviewed on a rolling basis.
Golden Gate Regional Center is an Equal Opportunity Employer.
#J-18808-Ljbffr