eTeam
Job Title: Conference Coordinator II
Job Location: 6011 Connection Drive, Suite 600 Irving, TX 75039-2607
Job Duration: 1 Months
Primary Responsibilities include: • Support operational delivery of all exhibitor elements across multiple B2B in-person and virtual conferences including project management, floor plan management, digital event platform management, financial management (forecasting, budgeting and reconciliation), staff planning and production scheduling. • Develop, maintain and improve exhibit floor plans to maximize revenue opportunities and engagement. • Manage conference budgets with direct responsibility for all costs associated with exhibitor fulfillment and delivery; produce accurate monthly forecasts and manage expenses effectively. • Attend conferences as onsite support for in-person and virtual exhibit delivery including assisting in management of the production schedule, conference staff and liaising with agency partners and vendors. • Manage and maintain online client-facing portal that holds all logistical information and deadlines for exhibitors ensuring best possible experience for clients. • Anticipate and react to client requests with a service focus that delivers exceedingly high value to drive exhibitor retention. • Partner with Exhibit Operations leadership team on projects by providing feedback and maximize output to scale the business. • Liaise with key conference partners and team members (internal and external) to ensure successful conference execution; build and maintain good relationships by establishing trust and a working partnership. Expected Results • Achieve operational excellence and execute conferences on time, within budget and with great attention to detail. • Develop a comprehensive understanding of conference business including the value proposition of each conference for attendees and exhibitors and the value proposition of each exhibitor product. • Standardized operational processes, project management and best practices both in the planning and onsite execution stages of conference production and delivery. • Develop an innovative and creative approach to all aspects of the role - team management, engagement strategy and operational execution. Key Contacts Internal Contacts • Conference Client Services, Exhibit Sales, Conference Logistics, Creative Journey & Branding, Conference Content, Conference Financial & Future Planning, Program Management, Conferences Strategic Planning, Conference Business Solutions External Contacts • Third party suppliers and contractors • 2-3 years of relevant work experience. • Able to work effectively in a global, cross functional team environment to run key process stages that deliver successful outcomes. • Attention to details to track important metrics that will trigger the various phases of the product delivery timeline. • Strong communication skills to keep all stakeholders aware of the product delivery status. • Comfortable working in event management technology platforms. • Fast learner. • Able to deliver valuable results in a fast-paced environment. • Team player who brings a "whatever it takes" attitude to succeed and further define the success of the product. • Ability to review reports and trigger steps in the process based on the data presented in these reports. • Ability to communicate status and raise issues as they arise.
Primary Responsibilities include: • Support operational delivery of all exhibitor elements across multiple B2B in-person and virtual conferences including project management, floor plan management, digital event platform management, financial management (forecasting, budgeting and reconciliation), staff planning and production scheduling. • Develop, maintain and improve exhibit floor plans to maximize revenue opportunities and engagement. • Manage conference budgets with direct responsibility for all costs associated with exhibitor fulfillment and delivery; produce accurate monthly forecasts and manage expenses effectively. • Attend conferences as onsite support for in-person and virtual exhibit delivery including assisting in management of the production schedule, conference staff and liaising with agency partners and vendors. • Manage and maintain online client-facing portal that holds all logistical information and deadlines for exhibitors ensuring best possible experience for clients. • Anticipate and react to client requests with a service focus that delivers exceedingly high value to drive exhibitor retention. • Partner with Exhibit Operations leadership team on projects by providing feedback and maximize output to scale the business. • Liaise with key conference partners and team members (internal and external) to ensure successful conference execution; build and maintain good relationships by establishing trust and a working partnership. Expected Results • Achieve operational excellence and execute conferences on time, within budget and with great attention to detail. • Develop a comprehensive understanding of conference business including the value proposition of each conference for attendees and exhibitors and the value proposition of each exhibitor product. • Standardized operational processes, project management and best practices both in the planning and onsite execution stages of conference production and delivery. • Develop an innovative and creative approach to all aspects of the role - team management, engagement strategy and operational execution. Key Contacts Internal Contacts • Conference Client Services, Exhibit Sales, Conference Logistics, Creative Journey & Branding, Conference Content, Conference Financial & Future Planning, Program Management, Conferences Strategic Planning, Conference Business Solutions External Contacts • Third party suppliers and contractors • 2-3 years of relevant work experience. • Able to work effectively in a global, cross functional team environment to run key process stages that deliver successful outcomes. • Attention to details to track important metrics that will trigger the various phases of the product delivery timeline. • Strong communication skills to keep all stakeholders aware of the product delivery status. • Comfortable working in event management technology platforms. • Fast learner. • Able to deliver valuable results in a fast-paced environment. • Team player who brings a "whatever it takes" attitude to succeed and further define the success of the product. • Ability to review reports and trigger steps in the process based on the data presented in these reports. • Ability to communicate status and raise issues as they arise.