Gallatin County, MT
Salary:
$24.35 Hourly Location :
Bozeman, MT Job Type:
Full-Time Job Number:
00779 Department:
Detention Center Opening Date:
10/16/2025
POSITION OVERVIEW This is a union position under the Deputy Sheriffs' Association (DSA) negotiated agreement with Gallatin County.
The Booking Clerk is located in the Sheriff's Office at the Detention Center and is responsible for performing clerical, administrative, and operational support within the booking area. Key duties include answering phone lines, filing, copying, processing court paperwork, assisting with inmate booking and release, and maintaining property room organization. The position provides critical support to Booking Officers and the Booking Sergeant, helping to ensure accurate documentation, timely processing, and secure facility operations.
This position reports to the Booking Sergeant and does not directly supervise other County personnel.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES Answer incoming phone lines in the Booking Room; provide assistance to callers, respond to questions, and direct calls to the appropriate staff or department. Perform routine clerical duties, including copying, faxing, filing, scanning, and emailing various documents related to inmate records, bookings, and court paperwork. Communicate with courts, attorneys, public defenders, medical staff, and law enforcement regarding court schedules, paperwork, and inmate information. Enter, update, and maintain booking and court information in the Jail Management System (JMS). Maintain accurate and organized inmate hard files; scan and upload documents to JMS and prepare files for secure shredding once verified. Deliver and retrieve paperwork and bonds from the Law and Justice Center, including Justice, District, and City Courts. Maintain and organize the property room on a daily basis to ensure accurate tracking and security of inmate property. Assist with inmate booking and release processes, ensuring accuracy and timeliness. Notify victims when inmates are released, in compliance with statutory requirements. Provide assistance and support to Booking Officers and respond to questions regarding booking or court paperwork. Assist in the training of new officers and staff on booking documentation and processes. Monitor for safety and security issues; report critical information that may affect operations to the supervisor or security staff. Read and respond to email and administrative communications to stay informed of procedural changes or directives. OTHER DUTIES AS ASSIGNED
Perform other duties as assigned by the supervisor, including coordinating special projects, conducting system research, attending meetings, assisting with departmental events, and completing continuing education or training as required.
If the County Commission proclaims a local emergency due to an actual or threatened disaster (such as earthquake, fire, riot, or flood), County employees may be required to provide services during the emergency and throughout the recovery period.
QUALIFICATIONS
Knowledge of:
General recordkeeping and office procedures. Court paperwork, filing requirements, and detention operations. Confidentiality laws, including HIPAA and criminal justice information standards. Multi-line phone systems, two-way radios, and basic security protocols for secure facilities. Common office software (Microsoft Outlook, Word, Excel, and related systems). Skill in: Performing administrative and clerical tasks accurately and efficiently. Communicating effectively with staff, law enforcement, and members of the public. Maintaining professionalism in challenging or stressful interactions. Managing time and priorities in a high-paced, secure environment. Ability to: Apply knowledge of detention and court procedures accurately and consistently. Exercise tact, courtesy, and discretion in dealing with confidential information. Respond calmly and appropriately to difficult or hostile individuals. Work independently and collaboratively as part of a team. Organize and maintain records and property in compliance with established procedures. EDUCATION & EXPERIENCE
The required knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to:
High school diploma or equivalent; and One (1) year of office-related work experience, preferably in a law enforcement, detention, or legal environment. SUPPLEMENTAL INFORMATION As a condition of hire, the final candidates will be required to successfully pass a
n extensive background investigation and fingerprinting will be performed to disclose any criminal record or convictions.
Please be prepared to attach the following required documents while submitting your application:
Cover Letter Resume' Three (3) work references
Note :
This is a union position under the Deputy Sheriffs' Association negotiated agreement with Gallatin County.
Gallatin County does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. Excellent Medical Health Benefits
- Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $205.00 per pay period.
Medical deductible is $400 for an individual and $1,000 for a family. Flexible Benefits Plan
- Pre-tax out-of-pocket medical expenses and day care expenses. Supplemental Medical Coverage
and voluntary
Life Insurance Coverage
are offered through Mutual of Omaha.. Public Employees Retirement System
- Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan. Sheriffs' Retirement System (SRS)
- A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005. Supplemental Retirement Benefits
are offered through Nationwide and Empower. Sick Leave
- Full-time employees accrue 7.40 hours per month and are eligible to use sick leave once it is accrued. The accrual is pro-rated for part-time employees. Vacation Leave
- Full-time employees accrue 9.20 hours per month and are eligible to use leave once it is accrued. The accrual is pro-rated for part-time employees. Holidays
- The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years.
Paid Parental Leave (PPL)-
In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Gallatin County provides 240 hours of PPL to eligible full-time employees. The hours are pro-rated for part-time employees.
Tuition Assistance - Because we value the professional and personal development of our employees, Gallatin County is proud to offer reimbursement of certain education expenses.
Bilingual Pay -
Gallatin County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.
$24.35 Hourly Location :
Bozeman, MT Job Type:
Full-Time Job Number:
00779 Department:
Detention Center Opening Date:
10/16/2025
POSITION OVERVIEW This is a union position under the Deputy Sheriffs' Association (DSA) negotiated agreement with Gallatin County.
The Booking Clerk is located in the Sheriff's Office at the Detention Center and is responsible for performing clerical, administrative, and operational support within the booking area. Key duties include answering phone lines, filing, copying, processing court paperwork, assisting with inmate booking and release, and maintaining property room organization. The position provides critical support to Booking Officers and the Booking Sergeant, helping to ensure accurate documentation, timely processing, and secure facility operations.
This position reports to the Booking Sergeant and does not directly supervise other County personnel.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES Answer incoming phone lines in the Booking Room; provide assistance to callers, respond to questions, and direct calls to the appropriate staff or department. Perform routine clerical duties, including copying, faxing, filing, scanning, and emailing various documents related to inmate records, bookings, and court paperwork. Communicate with courts, attorneys, public defenders, medical staff, and law enforcement regarding court schedules, paperwork, and inmate information. Enter, update, and maintain booking and court information in the Jail Management System (JMS). Maintain accurate and organized inmate hard files; scan and upload documents to JMS and prepare files for secure shredding once verified. Deliver and retrieve paperwork and bonds from the Law and Justice Center, including Justice, District, and City Courts. Maintain and organize the property room on a daily basis to ensure accurate tracking and security of inmate property. Assist with inmate booking and release processes, ensuring accuracy and timeliness. Notify victims when inmates are released, in compliance with statutory requirements. Provide assistance and support to Booking Officers and respond to questions regarding booking or court paperwork. Assist in the training of new officers and staff on booking documentation and processes. Monitor for safety and security issues; report critical information that may affect operations to the supervisor or security staff. Read and respond to email and administrative communications to stay informed of procedural changes or directives. OTHER DUTIES AS ASSIGNED
Perform other duties as assigned by the supervisor, including coordinating special projects, conducting system research, attending meetings, assisting with departmental events, and completing continuing education or training as required.
If the County Commission proclaims a local emergency due to an actual or threatened disaster (such as earthquake, fire, riot, or flood), County employees may be required to provide services during the emergency and throughout the recovery period.
QUALIFICATIONS
Knowledge of:
General recordkeeping and office procedures. Court paperwork, filing requirements, and detention operations. Confidentiality laws, including HIPAA and criminal justice information standards. Multi-line phone systems, two-way radios, and basic security protocols for secure facilities. Common office software (Microsoft Outlook, Word, Excel, and related systems). Skill in: Performing administrative and clerical tasks accurately and efficiently. Communicating effectively with staff, law enforcement, and members of the public. Maintaining professionalism in challenging or stressful interactions. Managing time and priorities in a high-paced, secure environment. Ability to: Apply knowledge of detention and court procedures accurately and consistently. Exercise tact, courtesy, and discretion in dealing with confidential information. Respond calmly and appropriately to difficult or hostile individuals. Work independently and collaboratively as part of a team. Organize and maintain records and property in compliance with established procedures. EDUCATION & EXPERIENCE
The required knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to:
High school diploma or equivalent; and One (1) year of office-related work experience, preferably in a law enforcement, detention, or legal environment. SUPPLEMENTAL INFORMATION As a condition of hire, the final candidates will be required to successfully pass a
n extensive background investigation and fingerprinting will be performed to disclose any criminal record or convictions.
Please be prepared to attach the following required documents while submitting your application:
Cover Letter Resume' Three (3) work references
Note :
This is a union position under the Deputy Sheriffs' Association negotiated agreement with Gallatin County.
Gallatin County does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. Excellent Medical Health Benefits
- Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $205.00 per pay period.
Medical deductible is $400 for an individual and $1,000 for a family. Flexible Benefits Plan
- Pre-tax out-of-pocket medical expenses and day care expenses. Supplemental Medical Coverage
and voluntary
Life Insurance Coverage
are offered through Mutual of Omaha.. Public Employees Retirement System
- Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan. Sheriffs' Retirement System (SRS)
- A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005. Supplemental Retirement Benefits
are offered through Nationwide and Empower. Sick Leave
- Full-time employees accrue 7.40 hours per month and are eligible to use sick leave once it is accrued. The accrual is pro-rated for part-time employees. Vacation Leave
- Full-time employees accrue 9.20 hours per month and are eligible to use leave once it is accrued. The accrual is pro-rated for part-time employees. Holidays
- The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years.
Paid Parental Leave (PPL)-
In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Gallatin County provides 240 hours of PPL to eligible full-time employees. The hours are pro-rated for part-time employees.
Tuition Assistance - Because we value the professional and personal development of our employees, Gallatin County is proud to offer reimbursement of certain education expenses.
Bilingual Pay -
Gallatin County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.