Greene County Public Schools
Bookkeeper - High School/Tech Center
Greene County Public Schools, Stanardsville, Virginia, United States, 22973
TITLE: Bookkeeper - William Monroe High School/Greene County Technical Educatin Center
PRIMARY FUNCTION:
Performs a variety of general bookkeeping, record keeping, accounting functions, administrative and office clerical duties; and computes, classifies, and records numerical data to keep sets of financial records complete.
QUALIFICATIONS: Possess high school diploma or GED equivalency certificate. Prefer any combination of education and experience equivalent to graduation from high school supplemented by business school or accounting courses. Have demonstrated leadership qualities and personal characteristics necessary for working effectively with students, teachers, administrators and community members. Three to five years of experience in general accounting. Possession of a valid driver's license. RESPONSIBILITIES:
Responsible for bookkeeping of operational budgets of High School And Technical Center and Student Activity Funds including Athletics, Clubs, and Student Organizations Receives, counts and accounts for various program and school funds; Prepares and makes bank deposits; Reconciles bank statements; Maintains bookkeeping system; Maintains general ledger accounts, checks balances, prepares financial reports; Prepares bills for payments, verifies coding; Writes checks, prepares receipts and prepares monthly statements and reports; Maintains records and filing system; Prepares records for and participates in annual audit of student activity funds; In coordination with Director of Career and Technical Education, processes and maintains purchases and reports for Perkins Federal CTE Grant Maintains financial vendors list; Collects and makes receipts for money; Maintains list of student debts; Assists in preparing annual budget; Handles purchase orders/requisitions, receiving reports; order and distribute office supplies. Prepares, processes, prints, files, and distributes a variety of documents. Some material may be of a confidential nature; Meets/greets/screens customers/visitors. Answers questions and provides information; May have responsibility for tracking attendance processing leave, worker's compensation, and payroll-related documents; Maintains virtual and physical inventory of materials, supplies and/or equipment; Answers unit/department phones, takes messages and provides responses; May serve on special and/or regular teams and committees;
KNOWLEDGE, SKILLS AND ABILITIES:
Functional knowledge of bookkeeping terminology and methods; functional knowledge of routine accounting principles; ability to maintain financial records and prepare reports and statements; ability to make arithmetical computations quickly and accurately; ability to understand and follow complex oral and written instructions; ability to operate a variety of office machines; knowledge of related software programs; ability to deal effectively with co-workers and the public; ability to type at a reasonable rate of speed - 45 words per minute
PHYSICAL CONDITIONS AND NATURE OF WORK CONTACTS:
Work is typically performed in an office at a desk. Handling supplies, equipment and funds weighing up to 40 pounds is required. Occasional sustained operation of office machinery is necessary. Daily deposits of funds are required. Internal contact with staff, faculty, administration and students is maintained daily. Regular telephone contact with Central Office, Fiscal Services, Accounting Division and Payroll/Personnel is necessary. Contacts require considerable tact and discretion.
EVALUATION:
Performance will be evaluated on the ability and effectiveness in carrying out the responsibilities as outlined.
TERMS OF CONTRACT:
12 Month - 250 days - 8.5 hours per day
Reports to Principal
PRIMARY FUNCTION:
Performs a variety of general bookkeeping, record keeping, accounting functions, administrative and office clerical duties; and computes, classifies, and records numerical data to keep sets of financial records complete.
QUALIFICATIONS: Possess high school diploma or GED equivalency certificate. Prefer any combination of education and experience equivalent to graduation from high school supplemented by business school or accounting courses. Have demonstrated leadership qualities and personal characteristics necessary for working effectively with students, teachers, administrators and community members. Three to five years of experience in general accounting. Possession of a valid driver's license. RESPONSIBILITIES:
Responsible for bookkeeping of operational budgets of High School And Technical Center and Student Activity Funds including Athletics, Clubs, and Student Organizations Receives, counts and accounts for various program and school funds; Prepares and makes bank deposits; Reconciles bank statements; Maintains bookkeeping system; Maintains general ledger accounts, checks balances, prepares financial reports; Prepares bills for payments, verifies coding; Writes checks, prepares receipts and prepares monthly statements and reports; Maintains records and filing system; Prepares records for and participates in annual audit of student activity funds; In coordination with Director of Career and Technical Education, processes and maintains purchases and reports for Perkins Federal CTE Grant Maintains financial vendors list; Collects and makes receipts for money; Maintains list of student debts; Assists in preparing annual budget; Handles purchase orders/requisitions, receiving reports; order and distribute office supplies. Prepares, processes, prints, files, and distributes a variety of documents. Some material may be of a confidential nature; Meets/greets/screens customers/visitors. Answers questions and provides information; May have responsibility for tracking attendance processing leave, worker's compensation, and payroll-related documents; Maintains virtual and physical inventory of materials, supplies and/or equipment; Answers unit/department phones, takes messages and provides responses; May serve on special and/or regular teams and committees;
KNOWLEDGE, SKILLS AND ABILITIES:
Functional knowledge of bookkeeping terminology and methods; functional knowledge of routine accounting principles; ability to maintain financial records and prepare reports and statements; ability to make arithmetical computations quickly and accurately; ability to understand and follow complex oral and written instructions; ability to operate a variety of office machines; knowledge of related software programs; ability to deal effectively with co-workers and the public; ability to type at a reasonable rate of speed - 45 words per minute
PHYSICAL CONDITIONS AND NATURE OF WORK CONTACTS:
Work is typically performed in an office at a desk. Handling supplies, equipment and funds weighing up to 40 pounds is required. Occasional sustained operation of office machinery is necessary. Daily deposits of funds are required. Internal contact with staff, faculty, administration and students is maintained daily. Regular telephone contact with Central Office, Fiscal Services, Accounting Division and Payroll/Personnel is necessary. Contacts require considerable tact and discretion.
EVALUATION:
Performance will be evaluated on the ability and effectiveness in carrying out the responsibilities as outlined.
TERMS OF CONTRACT:
12 Month - 250 days - 8.5 hours per day
Reports to Principal